Agenda Item
1. E-SPLOST VI - Contract Renewal - RFP #22-752-025 -ACERM Program Management Services Contract Renewal ~ Updated 10.7.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: In support of Strategic Goal Area 6 - Organizational Excellence, It is requested that the DeKalb County Board of Education ("the Board") approve contract renewal #2 for RFP No. 22-752-025 for Program Management Services to ACERM - (AECOM Technical Services, Inc. (AECOM) and Corporate Environmental Risk Management (CERM)).
Additionally, It is requested that the DeKalb County Board of Education ("the Board") approve Change Order #4 reducing the ACERM Option Year 2 (Contract Year 3) engagement by four months, from September 30, 2024, to May 31, 2025. The renewal term shall therefore be October 1, 2024 through May 31, 2025. All other contractual provisions, including the payment of any ACERM outstanding invoices and pending Task Orders shall remain in full force and effect.
The total Not-to-Exceed amount for this revised contract renewal of the ACERM Program Management Services Contract is $2,059,360.03.
Why: This approval request is for a contract renewal for ACERM to maintain professional program management services for the E-SPLOST Capital Improvement Program. The Change Order request reduces the term of renewal to an eight-month period from October 1, 2024, to May 31, 2025.
Approval of the contract renewal and Change Order supports Strategic Goal Area 6- Organizational Excellence.
Details: On November 14, 2022, the Board approved ACERM - (AECOM in partnership with CERM) as the most advantageous vendor for program management services. As required by applicable law, an annual approval for extension of services under the Master Agreement for Program Management Services contract shall be presented to the Board for each succeeding year. This contract was executed on November 14, 2022. AECOM is located at 1360 Peachtree Street, Suite 500, Atlanta, GA 30309. This recommendation is for contract renewal #2 of 4 and for Change Order #4 revising the term of the renewal.
Financial impact: The total contract extension will be allocated from the E-SPLOST VI cost code 306.8013.90236.MGTADMIN for a total not to exceed the amount of $2,059,360.03 for Program Management Services.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Capital Improvements & Facilities Services, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval and October 1, 2024, renewal date.
Status: Approved by Office of Legal Affairs