A. CALL TO ORDER
1. Roster
Details
Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Ms. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley
Dr. Devon Q. Horton, Superintendent
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Ms. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley
Dr. Devon Q. Horton, Superintendent
B. ADOPTION OF THE AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education adopt the September 25, 2024 called meeting and executive session agenda.
Motion by: ________________
Seconded by: _____________
Vote: ______________
Motion by: ________________
Seconded by: _____________
Vote: ______________
C. DISCUSSION ITEMS
1. E-SPLOST VI - Contract Renewal - RFP #22-752-025 -ACERM Program Management Services Contract Renewal ~ Updated 10.7.2024 (6 docs)
Why: This approval request is for a contract renewal for ACERM to maintain professional program management services for the E-SPLOST Capital Improvement Program. The Change Order request reduces the term of renewal to an eight-month period from October 1, 2024, to May 31, 2025.
Approval of the contract renewal and Change Order supports Strategic Goal Area 6- Organizational Excellence.
Approval of the contract renewal and Change Order supports Strategic Goal Area 6- Organizational Excellence.
- Legal Request ACERM renewal AID 1705099 Read Text
- Change Order 4 - ACERM Contract AID 1705100 Read Text
- AECOM Contract Extension 2024-2025 AID 1702213 Read Text
- RFP 22-752-025 Revised Appendix E - Master Agreement for Program Management Services- EX AID 1702212 Read Text
- COI_Certificate of Insurance_AECOM_DeKalb County School District_2024-2025 AID 1702211 Read Text
- Chronology of the Agenda Item - ACERM AID 1702209 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: In support of Strategic Goal Area 6 - Organizational Excellence, It is requested that the DeKalb County Board of Education ("the Board") approve contract renewal #2 for RFP No. 22-752-025 for Program Management Services to ACERM - (AECOM Technical Services, Inc. (AECOM) and Corporate Environmental Risk Management (CERM)).
Additionally, It is requested that the DeKalb County Board of Education ("the Board") approve Change Order #4 reducing the ACERM Option Year 2 (Contract Year 3) engagement by four months, from September 30, 2024, to May 31, 2025. The renewal term shall therefore be October 1, 2024 through May 31, 2025. All other contractual provisions, including the payment of any ACERM outstanding invoices and pending Task Orders shall remain in full force and effect.
The total Not-to-Exceed amount for this revised contract renewal of the ACERM Program Management Services Contract is $2,059,360.03.
Additionally, It is requested that the DeKalb County Board of Education ("the Board") approve Change Order #4 reducing the ACERM Option Year 2 (Contract Year 3) engagement by four months, from September 30, 2024, to May 31, 2025. The renewal term shall therefore be October 1, 2024 through May 31, 2025. All other contractual provisions, including the payment of any ACERM outstanding invoices and pending Task Orders shall remain in full force and effect.
The total Not-to-Exceed amount for this revised contract renewal of the ACERM Program Management Services Contract is $2,059,360.03.
Details: On November 14, 2022, the Board approved ACERM - (AECOM in partnership with CERM) as the most advantageous vendor for program management services. As required by applicable law, an annual approval for extension of services under the Master Agreement for Program Management Services contract shall be presented to the Board for each succeeding year. This contract was executed on November 14, 2022. AECOM is located at 1360 Peachtree Street, Suite 500, Atlanta, GA 30309. This recommendation is for contract renewal #2 of 4 and for Change Order #4 revising the term of the renewal.
Financial impact: The total contract extension will be allocated from the E-SPLOST VI cost code 306.8013.90236.MGTADMIN for a total not to exceed the amount of $2,059,360.03 for Program Management Services.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Capital Improvements & Facilities Services, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Keith Ball, Executive Director of Capital Improvements & Facilities Services, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval and October 1, 2024, renewal date.
Status: Approved by Office of Legal Affairs
2. Contract Renewal – Centegix CrisisAlert System (Not to exceed $1,104,000) (8 docs)
Why: School Safety is an important consideration in education. School districts must strive to maintain safe campuses so that students can learn, and staff can support the educational process. Fights, unauthorized individuals, suspicious activity, and other events that cause concern can disrupt the educational process and threaten the safety of school sites.
- #1- 2024.06.04_Year 2 Invoice_Centegix AID 1703048 Read Text
- #2- 2024.09.16_AfterTheFactForm_Centegix AID 1703047 Read Text
- #3- 2023.03.20_Amendment to Supplemental Agreement_Centegix AID 1703046 Read Text
- #4- 2023.02.21_Original Signed ICA_Centegix AID 1703045 Read Text
- #5- 2023.02.13_Approval of Purchase Memo_Centegix AID 1703044 Read Text
- #6- 2023.02.06_Proposal Quote_Centegix AID 1703043 Read Text
- 7-2024.01.02_Cooperative Extension of Agreement_Centegix AID 1703042 Read Text
- 8-2024.09.17_Legal Review Request_Centegix AID 1703236 Read Text
Details
Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division
Request: It is requested that the Board of Education approve the renewal of the Centegix CrisisAlert system in the amount of $1,104,000 from the original overall cost of $3,933,000 as a safety and security enhancement to be installed in all elementary, middle, and high schools throughout the DeKalb County School District. The original agreement is for 5 years (three years with a two-year option for renewal). We are in year-2 of the contract.
Details: The Centegix CrisisAlert System is an integrated crisis management platform that accelerates the critical response times and communication needed in the event of an emergency. This safety and security solution has the ability to deliver precise alert location, immediate audio and visual incident notification, and simple activation via a wearable CrisisAlert badge. The alert system empowers teachers and administrators to act and respond to potential crisis situations with confidence. The rapid response capability allows teachers and staff to immediately get help anywhere on the campus. Lockdowns can be implemented through the usage of this system.
Financial impact: $1,104,000
Equipment Purchase - $1,066,786.52
100.2600.573000.40211.7510.9990.8010.010.0000
Equipment Installation - $37,213.58
100.2600.530000.40211.7510.9990.8010.010.0000
Equipment Purchase - $1,066,786.52
100.2600.573000.40211.7510.9990.8010.010.0000
Equipment Installation - $37,213.58
100.2600.530000.40211.7510.9990.8010.010.0000
Contact: Chief Tracey Whaley, Executive Director, Public Safety Department, Chief of Staff Division, 404-345-4147
Effective: February 14, 2024
Status: Approved by the Office of Legal Affairs
D. ADJOURN TO AN EXECUTIVE SESSION
1. ADJOURN THE EXECUTIVE SESSION
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the September 25, 2024 convene the business meeting.
Motion by: ___________
Seconded by: __________
Vote: ________
Motion by: ___________
Seconded by: __________
Vote: ________
E. CONVENE THE BUSINESS MEETING
Details
Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair
It is requested that the DeKalb County Board of Education convene the September 25, 2024, called business meeting.
Motion by: _________________
Seconded by: ________________
Vote: ____________
It is requested that the DeKalb County Board of Education convene the September 25, 2024, called business meeting.
Motion by: _________________
Seconded by: ________________
Vote: ____________
F. CONSENT AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education approve the September 25, 2024, consent agenda items.
Motion by: _____________
Seconded by: ___________
Vote: _______
Motion by: _____________
Seconded by: ___________
Vote: _______
G. ACTION ITEM(S)
1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Mr. Diijon DaCosta, Board Chair
2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT AGENDA
Details
Summary: Presented by: Mr. Diijon DaCosta, Board Chair
H. ADJOURN
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the September 25, 2024, called meeting and executive session.
Motion by: ____________
Seconded by: __________
Vote: _____
Motion by: ____________
Seconded by: __________
Vote: _____
No agenda items found.