Agenda Item
i. E-SPLOST VI - Contract Renewal - RFP #22-752-025 -ACERM Program Management Services - Contract Renewal No. 2 (Year 3) (Not to exceed $4,069,872.05)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education ("the Board") approve contract renewal #2 for RFP No. 22-752-025 for Program Management Services to ACERM - (AECOM Technical Services, Inc. (AECOM) and Corporate Environmental Risk Management (CERM)) in the amount not to exceed $3,089,040.05.
Additionally, it is requested that the Board approve an increase of $980,832 to the contract renewal #2 amount to incorporate additional program staff requested by DeKalb County School District ("DCSD"). The cost for the additional staff will be based on rate tables approved as part of the original contract, but modified to include the additional positions.
The total Not-to-Exceed amount for contract renewal#2 of the ACERM Program Management Services Contract is $4,069,872.05.
Why: This approval request is for a contract renewal for ACERM to maintain professional program management services for the E-SPLOST Capital Improvement Program. This request extends the agreement for an additional year from October 1, 2024, to September 30, 2025.
Approval of the contract renewal meets Strategic Goal Area 6- Organizational Excellence
Details: On November 14, 2022, the Board approved ACERM - (AECOM in partnership with CERM) as the most advantageous vendor for program management services. As required by applicable law, an annual approval for extension of services under the Master Agreement for Program Management Services contract shall be presented to the Board for each succeeding year. This contract was executed on November 14, 2022. AECOM is located at 1360 Peachtree Street, Suite 500, Atlanta, GA 30309. This recommendation is for contract renewal #2 of 4, one (1) year contract renewal options.
Financial impact: The total contract extension will be allocated from the E-SPLOST VI cost code 306.8013.90236.MGTADMIN for a total not to exceed amount of $4,069,872.05 for Program Management Services.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval and October 1, 2024, renewal date.
Status: Approved by Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS:
__X_ H. ERIC HILTON
(DISTRICT WIDE, BOARD AGENDA ITEMS & EXCEPTIONAL EDUCATION, CONTRACTS)
___ MARISSA KEY (EMPLOYEE RELATIONS, OPEN RECORDS & TITLE IX MATTERS)
___ GLINTON DARIEN (RISK MANAGEMENT & WORKERS COMPENSATION MATTERS)
___ CHASITY MIDDLEBROOKS-CODY (HUMAN RESOURCES & STUDENT RELATIONS)
___ OUTSIDE LEGAL COUNSEL (AS ASSIGNED BY OFFICE OF LEGAL AFFAIRS)
WITH A COPY TO:
___ SELYNTHIA WISE, OFFICE SPECIALIST
*** This request is a confidential communication and should be treated as such ***
Topic: _Board Agenda Item Review – Contract Extension Approval – ESPLOST VI – RFP 22-752-025 – ACERM
Program Management Services – Contract Extension No. 2 (Year 3) – NTE
$4,069,872.05.__________________________
(e.g., contract review, policy matter, etc.)
Action/response required ___Board Agenda Item Approval__________________________________________
Date of request: __7/23/2024_________Date by which a response is needed: 7/26/2024.
(Allow 3 to 5 business days)
Background information Board Agenda Item Review – Contract Extension Approval – ESPLOST VI – RFP 22-
752-025 – ACERM Program Management Services – Contract Extension No. 2 (Year 3) – NTE $4,069,872.05 _
Please attach/include any additional information/documents that are relevant to your request.
Attachment(s)? ____ Yes ___ No Description of attachments, if any ________________________
Requested by: Darlene Y. Hughes __ Darlene Y. Hughes________________
Print Name Signature
Email: _darlene_hughes@dekalbschoolsga.org_________________ Telephone: 678-676-1447
Department: ____Operations______________________________
Cabinet Member authorizing the request: Erick Hofstetter
This item is approved as to form? X _____Yes No
By: _______________________________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________
Please copy on email: All that are copied on original email.
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Telephone Conference
Was this matter an emergency requiring immediate contact? Yes No
Date Called: Time: Total Time of Conference:
Advice Given:
Action Taken: