Agenda Item
i. E-SPLOST VI - Contract Renewal - RFP #22-752-025 -ACERM Program Management Services - Contract Renewal No. 2 (Year 3) (Not to exceed $4,069,872.05)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education ("the Board") approve contract renewal #2 for RFP No. 22-752-025 for Program Management Services to ACERM - (AECOM Technical Services, Inc. (AECOM) and Corporate Environmental Risk Management (CERM)) in the amount not to exceed $3,089,040.05.
Additionally, it is requested that the Board approve an increase of $980,832 to the contract renewal #2 amount to incorporate additional program staff requested by DeKalb County School District ("DCSD"). The cost for the additional staff will be based on rate tables approved as part of the original contract, but modified to include the additional positions.
The total Not-to-Exceed amount for contract renewal#2 of the ACERM Program Management Services Contract is $4,069,872.05.
Why: This approval request is for a contract renewal for ACERM to maintain professional program management services for the E-SPLOST Capital Improvement Program. This request extends the agreement for an additional year from October 1, 2024, to September 30, 2025.
Approval of the contract renewal meets Strategic Goal Area 6- Organizational Excellence
Details: On November 14, 2022, the Board approved ACERM - (AECOM in partnership with CERM) as the most advantageous vendor for program management services. As required by applicable law, an annual approval for extension of services under the Master Agreement for Program Management Services contract shall be presented to the Board for each succeeding year. This contract was executed on November 14, 2022. AECOM is located at 1360 Peachtree Street, Suite 500, Atlanta, GA 30309. This recommendation is for contract renewal #2 of 4, one (1) year contract renewal options.
Financial impact: The total contract extension will be allocated from the E-SPLOST VI cost code 306.8013.90236.MGTADMIN for a total not to exceed amount of $4,069,872.05 for Program Management Services.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval and October 1, 2024, renewal date.
Status: Approved by Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 07/22/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER Marsh | U.S. Operations
Marsh Risk & Insurance Services NAME:
FAX
866-966-4664 212-948-0533
PHONE
CA License #0437153 (A/C, No, Ext): (A/C, No):
633 W. Fifth Street, Suite 1200 E-MAIL
LosAngeles.CertRequest@marsh.com
ADDRESS:
Los Angeles, CA 90071
Attn: LosAngeles.CertRequest@Marsh.Com INSURER(S) AFFORDING COVERAGE NAIC #
CN101348564-STND-GAUE-24-25 09 2027 INSURER A : ACE American Insurance Company 22667
INSURED INSURER B : ACE Property & Casualty Insurance Co. 20699
AECOM
AECOM Technical Services, Inc. INSURER C : Illinois Union Insurance Co 27960
1360 Peachtree Street, Suite 500 INSURER D :
Atlanta, GA 30309
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER:LOS-002168443-19 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY HDO G47343045 04/01/2024 04/01/2025 EACH OCCURRENCE $ 10,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 10,000,000
MED EXP (Any one person) $ 5,000
PERSONAL & ADV INJURY $ 10,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000
X POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $ 10,000,000
OTHER: $
A AUTOMOBILE LIABILITY ISA H1073888A 04/01/2024 04/01/2025 COMBINED SINGLE LIMIT
(Ea accident) $ 5,000,000
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
B X UMBRELLA LIAB X OCCUR XEU G46880043 007 04/01/2024 04/01/2025 EACH OCCURRENCE $ 2,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000
DED RETENTION $ $
A WORKERS COMPENSATION WLR C50718748 (AOS) 04/01/2024 04/01/2025 X PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
A ANYPROPRIETOR/PARTNER/EXECUTIVE
Y/N
SCF C50718852 (WI Retro) 04/01/2024 04/01/2025 E.L. EACH ACCIDENT $ 5,000,000
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 5,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 5,000,000
C ARCHITECTS & ENG. EON G21654693 005 04/01/2024 04/01/2025 Per Claim/Agg 3,000,000
PROFESSIONAL LIAB. "CLAIMS MADE" Defense Included
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Re: Aecom Project #: 60695385; RFP 22-752-025, Program Management Services for the DeKalb County Board of Education
The DeKalb County School District and The DeKalb County Board of Education are named as additional insured for GL & AL coverages, but only as respects work performed by or on behalf of the named insured
and where required by written contract. Please note AECOM complies with the General Liability, Auto Liability and Umbrella limit requirements. Required Umbrella limits sit above the primary limits increasing the
total limits. Umbrella limits are shown as the difference between the total limits and the maximum primary limits.
**See Attached**
CERTIFICATE HOLDER CANCELLATION
The DeKalb County School District and SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
The DeKalb County Board of Education THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Attn: Sam. A. Moss Service Center ACCORDANCE WITH THE POLICY PROVISIONS.
1780 Montreal Road
Tucker, GA 30084-6705
AUTHORIZED REPRESENTATIVE
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ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: CN101348564
LOC #: Los Angeles
ADDITIONAL REMARKS SCHEDULE Page 2 of 2
AGENCY NAMED INSURED
Marsh Risk & Insurance Services� AECOM�
AECOM Technical Services, Inc.�
POLICY NUMBER 1360 Peachtree Street, Suite 500�
Atlanta, GA 30309
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance
If the insurer for the General Liability or Automobile Liability or Workers Compensation or Professional Liability policy cancels its policy for any reason other than for non-payment of
premium, the insurer will provide 30 days notice of cancellation to those Certificate Holders that require it by written contract.
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD