Agenda Item
i. E-SPLOST VI - Contract Renewal - RFP #22-752-025 -ACERM Program Management Services - Contract Renewal No. 2 (Year 3) (Not to exceed $4,069,872.05)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education ("the Board") approve contract renewal #2 for RFP No. 22-752-025 for Program Management Services to ACERM - (AECOM Technical Services, Inc. (AECOM) and Corporate Environmental Risk Management (CERM)) in the amount not to exceed $3,089,040.05.
Additionally, it is requested that the Board approve an increase of $980,832 to the contract renewal #2 amount to incorporate additional program staff requested by DeKalb County School District ("DCSD"). The cost for the additional staff will be based on rate tables approved as part of the original contract, but modified to include the additional positions.
The total Not-to-Exceed amount for contract renewal#2 of the ACERM Program Management Services Contract is $4,069,872.05.
Why: This approval request is for a contract renewal for ACERM to maintain professional program management services for the E-SPLOST Capital Improvement Program. This request extends the agreement for an additional year from October 1, 2024, to September 30, 2025.
Approval of the contract renewal meets Strategic Goal Area 6- Organizational Excellence
Details: On November 14, 2022, the Board approved ACERM - (AECOM in partnership with CERM) as the most advantageous vendor for program management services. As required by applicable law, an annual approval for extension of services under the Master Agreement for Program Management Services contract shall be presented to the Board for each succeeding year. This contract was executed on November 14, 2022. AECOM is located at 1360 Peachtree Street, Suite 500, Atlanta, GA 30309. This recommendation is for contract renewal #2 of 4, one (1) year contract renewal options.
Financial impact: The total contract extension will be allocated from the E-SPLOST VI cost code 306.8013.90236.MGTADMIN for a total not to exceed amount of $4,069,872.05 for Program Management Services.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval and October 1, 2024, renewal date.
Status: Approved by Office of Legal Affairs
Finance
School District'
July 22, 2024
VIA EMAIL john.d.wright@aecom,com
M r . John D. Wright, Vice President
AECOM Technical Services,Inc.
One Midtown Plaza
1360 Peachtree Street, Suite 500
Atlanta, GA 30309
Dear M r . Wright:
In accordance with the contract between AECOM Technical Services,Inc. (AECOM) and Corporate Environmental Risk
Management (CERM) and the DeKalb County Board of Education, the DeKalb County School District is pleased to
advise that it desires to extend REP 22-752-025 Program Management Services for an additional year at the
same terms, conditions and pricing as stated in your contract.
This extension is the second offour (4) one-year renewal optionsand is subject to DeKalb County Board of Education approval.
The extension will be effective October 1, 2024 thru September 30, 2025.
I look forward to hearing from you regarding this request to extend RFP 22-752-025 Program Management
Services. Please submit a copy of your company's proof of insurance and include the following signed
acknowledgement via email to weyman f christopher@dekalbschoolsga.org no later than Monday, July 29, 2024.
Article 12 of the contract is included with this letter and indicates the insurance required for this project. Please include
RFP 22-752-025 Program Management Services and verbiage naming the DeKalb County Board of
Education and the DeKalb County School District as additional insured on the certificates of insurance.
On behalf of the DeKalb County School District, I want to take this opportunity to thank you for your service and for your
interest in doing business with us.
Best regards
Weyman F. Christopher, NIGP-CPP,CPPB,CPPO
Procurement Manager III
c: Ms. Carla L. Smith
M r . Erick Hofstetter
M r . Richard Boyd
ACKNOWLEDGMENT
AECOM and CERM hereby agrees to extend RFP 22-752-025 Program Management Services, at the same prices,
terms and conditions until September 30, 2025.
7/23/2024
Authorized Signatory Date
John D. Wright Vice President, PPM SE Region
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org