Agenda Item
c. RFP 24-594 Operations and IT Division Assessment (Not to exceed 264,900) ~ Updated 9.6.2024
Summary: Presented by: Mr. Joel Thibodeaux, Director of Internal Audits & Compliance, Chief of Staff Division
Request: It is requested that the Board of Education approve the contract for RFP No. 24-594 for the Operations and IT Assessment in an amount not to exceed $264,900 to the Center for Effective School Operations (CESO), the most responsive and responsible vendor.
Why: The DeKalb County School District is engaging CESO for this organizational assessment of the current state of the Operations and DIIT Divisions to identify strengths, weaknesses, and opportunities for improvement for the purpose of developing and recommending improvements to the functional areas of Operations and DIIT, while aligning services and resources with the Strategic Plan Goals.
Details: This request is for contracted services from CESO to conduct an Organizational assessment of the Operations and IT Divisions. The assessment will include an in-depth review and assessment of Operations, including work order processing, facilities maintenance, Transportation safety & training, school nutrition services, and business services. The IT portion of the review will include assessments of helpdesk operations, resource management and allocation, security & infrastructure, staffing, IT business operations and other functions as identified by DCSD.
Financial impact: The total budget for these services is allocated from the cost code: 100.2300.530000.00011.7000.9990.8010.010.0000
Contact: Mr. Joel Thibodeaux, Director of Internal Audits & Compliance, Chief of Staff Division, 678-676-0740
Effective: November 2024
Status: Approved by Office of Legal Affairs
July 16, 2024
RE: Sourcing Efforts Letter – RFP 24-594 Operations and IT Division Assessment
Greetings Mr. Thibodeaux,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 24-594 Operations and IT Division Assessment.
The Purchasing Department’s efforts include:
1) RFP 24-594 was posted to IonWave on June 20, 2024.
2) RFP 24-594 was advertised in the Champion Newspaper on June 20, 2024 and June 27, 2024.
3) Electronic notification sent to 133 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 2,803 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 580 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Six (6) proposals were reviewed and four (4) deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
c: Dr. Bernetta Jones
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org