Agenda Item
c. RFP 24-594 Operations and IT Division Assessment (Not to exceed 264,900) ~ Updated 9.6.2024
Summary: Presented by: Mr. Joel Thibodeaux, Director of Internal Audits & Compliance, Chief of Staff Division
Request: It is requested that the Board of Education approve the contract for RFP No. 24-594 for the Operations and IT Assessment in an amount not to exceed $264,900 to the Center for Effective School Operations (CESO), the most responsive and responsible vendor.
Why: The DeKalb County School District is engaging CESO for this organizational assessment of the current state of the Operations and DIIT Divisions to identify strengths, weaknesses, and opportunities for improvement for the purpose of developing and recommending improvements to the functional areas of Operations and DIIT, while aligning services and resources with the Strategic Plan Goals.
Details: This request is for contracted services from CESO to conduct an Organizational assessment of the Operations and IT Divisions. The assessment will include an in-depth review and assessment of Operations, including work order processing, facilities maintenance, Transportation safety & training, school nutrition services, and business services. The IT portion of the review will include assessments of helpdesk operations, resource management and allocation, security & infrastructure, staffing, IT business operations and other functions as identified by DCSD.
Financial impact: The total budget for these services is allocated from the cost code: 100.2300.530000.00011.7000.9990.8010.010.0000
Contact: Mr. Joel Thibodeaux, Director of Internal Audits & Compliance, Chief of Staff Division, 678-676-0740
Effective: November 2024
Status: Approved by Office of Legal Affairs
July 16, 2024 Page 1 of 2
RE: Award Recommendation Letter – RFP 24-594, Operations and IT Division Assessment
Greetings Mr. Thibodeaux,
RFP 24-594, Operations and IT Division Assessment was formally processed through the Purchasing
Department at your request. Response(s) to the solicitation were received in the Purchasing Department
on July 16, 2024.
Six (6) proposals were reviewed and four (4) deemed responsive to the requirements of the solicitation.
Please find attached the responsive proposals and the Abstract Sheet, which is the record of the public
opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email Mr. Weyman Christopher at Weyman_f_Christopher@dekalbschoolsga.org.
_______________________________
Recommended Award Vendor #1
________________________________
Anticipated BOE Presentation Date
_______________________________
Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
Attachment – Proposal(s)
c: Dr. Bernetta Jones
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org