Agenda Item
i. Contract ~ Cooperative Agreement ~The National Public Seating Agreement through The Interlocking Purchasing System (TIPS) Contract No. 230301 (Not to exceed $3,000,000) ~ Updated 10.9.2024
Summary: Presented by : Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the use of the National Public Seating Agreement issued through The Interlocking Purchasing System (TIPS) Contract No. 230301, for the purchase of cafeteria tables for a not to exceed amount of $3,000,000.
Pursuant to Contract No. 230301, the subject purchase shall be through National Public Seating's authorized distributor, Nesewonger Audio Visuals.
DCSD requests use of the cooperative agreement for one (1) year (9/9/2024- 8/31/2025) with the option to renew on an annual basis with Board of Education approval.
Why: Approval of the use of this Cooperative agreement will allow for the purchase of cafeteria tables to replace damaged and outdated cafeteria tables for schools throughout DeKalb County School District (“DCSD”). Use of the cooperative agreement through The Interlocking Purchasing System (TIPS) Contract No. 230301, will allow advantageous volume discount pricing in obtaining cafeteria tables.
Details: On March 2, 2023, The Interlocking Purchasing System (TIPS) issued a solicitation for Furniture, Furnishings, and Services. National Public Seating was one of multiple vendors awarded Contract No. 230301 through The Interlocking Purchasing System (TIPS). effective May 31, 2023, through May 31, 2028, with the option to renew for one (1) additional year through May 31, 2029.
Financial impact: Cafeteria table purchases will be charged from General Operations funds code 100.2600.561500.00011.7620.9990.8010.040.0000, for a not to exceed amount of $3,000,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Scope: Purchase of Furniture, Furnishings, and Services
Contract Term: The TIPS Contract No. 230301 is a five-year (5) contract with a one (1)
year option to renew. National Public Seating was one of multiple vendors awarded
Contract No. 230301 effective May 31, 2023, through May 31, 2028, with the option to
renew for one (1) additional year through May 31, 2029.
DCSD requests use of the cooperative agreement for one (1) year (9/9/2024-
8/31/2025) with the option to renew on an annual basis with Board of Education
approval.
Solicitation Process: On March 2, 2023, The Interlocking Purchasing System (TIPS)
issued a solicitation for Furniture, Furnishings, and Services. National Public Seating
was one of multiple vendors awarded Contract No. 230301 effective May 31, 2023,
through May 31, 2028, with the option to renew for one (1) additional year through May
31, 2029.
Pursuant to Board Policy DJE C3(c), Exceptions to Competitive Selection, the
Purchasing Department is authorized to make purchases through contracts formally
solicited and obtained by the State of Georgia and through "inter-governmental and
educational cooperatives, alliances, and consortiums to achieve cost savings and
administrative efficiencies based on economies of scale.
Award Process: National Public Seating was one of multiple vendors awarded Contract
No. 230301 effective May 31, 2023, through May 31, 2028, with the option to renew for
one (1) additional year through May 31, 2029.