Agenda Item
d. Technology Device Purchase Approval (Not to exceed $3,381,087.04) ~ Updated 9.6.2024
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the Board of Education approve the purchase of laptop and desktop devices, installation, support services, and associated components from Virtucom, CDW-G, and Apple Inc. in an amount not to exceed $3,381,087.04.
Details: The district is committed to providing the necessary technology tools for schools and teachers to facilitate a learning environment and departments to conduct the operating business of the district. The purchase of technology devices are necessary to support equitable access to hybrid and virtual learning applications and digital content and connect with teachers. This purchase aims to establish a systematic and uniform system for procuring technology device purchases, accessories, and components.
In accordance with Board of Education Purchasing Policy DJE III.D.3.d. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the Sourcewell cooperative purchasing agreement #081419-CDW-G, Virtucom (state contract), and Apple (sole source). For this school year, all district purchases for devices (computers, laptops, Chromebooks, tablets, networked printers) will utilize approved contracts from these approved vendors because support services are already set up. In addition, only devices from these approved vendors will be allowed to access the DCSD secured network, which provides access to network printing and other specialized network-related services.
Financial impact: $3,381,087.04
$ 261,626 from 100.1000.561600.00011.7940.3011.8010.035.0000 - General Fund
$2,674,450 from 306.1000.561600.80236.7600.9990.0000.070.0000 - SPLOST VI
Contact: Monika T. Davis, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274
Effective: Upon Board approval
Status: Approved by Office of Legal Affairs
APPLE CONFIDENTIAL
February 2, 2023
RE: Apple Sole Source Letter
DEKALB COUNTY SCHOOL DISTRICT
Gwendolyn Brame, IT Business Operations Manager
1701 MOUNTAIN INDUSTRIAL BLVD
Stone Mountain, GA 30083
Dear Gwendolyn:
The purpose of this Apple Sole Source Letter is to inform you and your organization that Apple Inc. (“Apple”) is the
sole source provider of Apple Products and certain Exclusive products to your organization.
“Apple Products” refers to Services, CTO Products, hardware products, and software products manufactured,
distributed, or licensed under the Apple brand name that an Apple customer has paid to acquire or has properly
licensed from Apple for its own use, but excluding any third party software and all other third party products.
“Services” means collectively, the standard, price-listed services, support, and/or training products sold under the
Apple brand name. “Configure-To-Order Products” or “CTO Products” means Products that Apple modifies from its
standard configurations and that are available to an Apple customer only by special order. From time to time
Apple also carries an assortment of third party products models that are exclusively sold by Apple to direct Apple
customers. “Exclusive” products refer to products that compliment Apple-branded products that only Apple has a
license to resell.
Pursuant to the terms of their Agreements with Apple, Apple Authorized Resellers in the United States are
prohibited from selling Apple Products to private or public educational institutions like yours. Certain Apple
authorized cellular phone carriers/providers (“Carriers”), including AT&T, Verizon, and Sprint, are authorized by
Apple to sell the iPhone or iPad to educational institutions.
Aside from the above exceptions, Apple has no present intention to utilize agents and has not authorized any
Apple Authorized Reseller, other than Apple authorized Carriers, to sell Apple Products to your organization. Apple
will continue to have a direct sales and purchasing relationship with your organization, and will continue to be
your sole source for all of the Apple Products.
Sincerely,
Vanessa Boenig
Apple Inc.
U.S. Bids and Sales Contracts Management
SCC_US_18February2015