Agenda Item
d. Technology Device Purchase Approval (Not to exceed $3,381,087.04) ~ Updated 9.6.2024
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the Board of Education approve the purchase of laptop and desktop devices, installation, support services, and associated components from Virtucom, CDW-G, and Apple Inc. in an amount not to exceed $3,381,087.04.
Details: The district is committed to providing the necessary technology tools for schools and teachers to facilitate a learning environment and departments to conduct the operating business of the district. The purchase of technology devices are necessary to support equitable access to hybrid and virtual learning applications and digital content and connect with teachers. This purchase aims to establish a systematic and uniform system for procuring technology device purchases, accessories, and components.
In accordance with Board of Education Purchasing Policy DJE III.D.3.d. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the Sourcewell cooperative purchasing agreement #081419-CDW-G, Virtucom (state contract), and Apple (sole source). For this school year, all district purchases for devices (computers, laptops, Chromebooks, tablets, networked printers) will utilize approved contracts from these approved vendors because support services are already set up. In addition, only devices from these approved vendors will be allowed to access the DCSD secured network, which provides access to network printing and other specialized network-related services.
Financial impact: $3,381,087.04
$ 261,626 from 100.1000.561600.00011.7940.3011.8010.035.0000 - General Fund
$2,674,450 from 306.1000.561600.80236.7600.9990.0000.070.0000 - SPLOST VI
Contact: Monika T. Davis, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274
Effective: Upon Board approval
Status: Approved by Office of Legal Affairs
Request for Legal Assistance
ATTORNEY – CLIENT COMMUNICATION
DATE RECEIVED: ______________
PLEASE SUBMIT COMPLETED REQUEST FORM TO MATTER ASSIGNED TO: ________
DCSD OFFICE OF LEGAL AFFAIRS:
___
✔ H. ERIC HILTON (DISTRICT WIDE, BOARD AGENDA ITEMS & EXCEPTIONAL EDUCATION)
___ MARISSA KEY (EMPLOYEE RELATIONS, OPEN RECORDS & TITLE IX MATTERS)
___ GLINTON DARIEN (RISK MANAGEMENT & WORKERS COMPENSATION MATTERS)
___ CHASITY MIDDLEBROOKS-CODY (HUMAN RESOURCES & STUDENT RELATIONS)
___ DANIEL DENTON (CONTRACTS)
WITH A COPY TO:
___ SELYNTHIA WISE, OFFICE SPECIALIST
*** This request is a confidential communication and should be treated as such ***
Technology Device Purchase Approval
Topic: ___________________________________________________________
(e.g., contract review, policy matter, etc.)
Legal Review
Action/response required _______________________________________________________________
8/29/24
Date of request: ___________Date by which a response is needed:
(Allow 3 to 5 business days)
Background information: ______________________________________________________________________
Providing technology tools for schools& teachers to facilitate learning.
Please attach/include any additional information/documents that are relevant to your request.
Attachment(s)? ____ Yes ____ No Description of attachments, if any ________________________
Requested by: _ LaKeishaBrooks LaKeisha Brooks
___________________________
Print Name Signature
Email:
lakeisha_brooks@dekalbschoolsga.org
__________________ 678-676-1274
Telephone: ___ ______
DIIT
Department: ___________________________________
Cabinet Member authorizing the request: ____________________________
This item is approved as to form? x Yes No
H. Eric Hilton, Esq.
By: _______________________________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________
Please copy on email: All that are copied on original email
............................................................................................................................................................
Telephone Conference
Was this matter an emergency requiring immediate contact? Yes No
Date Called: Time: Total Time of Conference:
Advice Given:
Action Taken: