Agenda Item
a. Blue Mantis Professional Services (Not to exceed $3,718,039) ~ Updated 9.5.2024
Summary: Presented by: Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the purchase of professional services to provide staffing augmentation, maintenance, and monitoring services for network, data center, and cloud services with Blue Mantis for an amount not to exceed $3,718,039.
Why: The purpose of these professional services is to provide the support necessary to implement critical network infrastructure enhancements and refresh projects funded by SPLOST VI. These services will also extend the ability to continue supporting operations and security of the district’s technology infrastructure.
Details: The DeKalb County School District is committed to providing equitable access to an empowered learning and work environment supported by innovative technology and a robust, secure, and constantly accessible network. As a result, the transformation and sustainability of the district’s technology infrastructure are mission-critical. Implementation of current and future technology projects outlined by the MIRACLES (www.dekalbschoolsga.org/miracles) initiative are key to realizing the district’s commitment to digital equity, empowered learning environments, as well as business continuity.
Due to continued and ongoing staffing challenges in DIIT coupled with technology infrastructure change management, critical staffing gaps and capacity that are necessary to complete key projects and milestones within identified timelines continue to surface. As with most industries hiring for IT-related positions, the district is experiencing challenges with hiring IT-related staff. It has been determined that the district must secure complementary professional technology services and support to fill these gaps to ensure these projects are completed with fidelity.
In March 2023, the Board of Education approved the contract renewal for Blue Mantis (formerly, GreenPages Technology Solutions) to provide engineering and strategic planning services along with necessary hardware purchases. With the approval of the SPLOST VI network enhancement projects and the continued loss of skilled staff, there remains a need to add full-time staffing support with the technical experience and knowledge to ensure all infrastructure transformation projects are completed with fidelity. This agenda item requests additional funding for an additional year to cover these costs.
It is important to note that this is an intermittent staffing solution that will ensure key digital transformation and modernization projects are completed according to scope, timeline, and within budget. The ultimate goal is to continue to develop, invest in, and enhance the district’s existing information technology workforce. However, immediate assistance is necessary to fill the gaps in knowledge, skill, and capacity.
In accordance with Board of Education Purchasing Policy DJE III.D.3.d., the Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the National Cooperative Purchasing Alliance cooperative purchasing agreement 01-96.
Financial impact: $3,718,039
SPLOST VI- $2,552,975 -306.2210.530000.80336.7600.9990.8010.070.0000
General Fund - $1,165,064 - 100.2800.530000.00011.7600.9990.0308.070.0000
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274
Effective: Upon Board Approval
Status: Approved by Office of Legal Affairs
HPE GMS Services Monitoring
Statement of Work Prepared for DeKalb County School District
Project # 0142380
Version 2.0
Prepared by Steve Pellicci, Account Manager
Prepared by Tim Ferris, DC Modernization Practice
August 22, 2024
All information contained herein is Confidential and Proprietary
800 989 2989 bluemantis.com
Blue Mantis | 0142380- HPE GMS Services Monitoring
Contents
1. Project Purpose & Overview ........................................................................................................................................... 3
1.1. Project Summary ................................................................................................................................................... 3
2. Services to Be Performed ............................................................................................................................................... 3
2.1. Services .................................................................................................................................................................... 3
3. Pricing.................................................................................................................................................................................... 4
4. Statement of Work Authorization ................................................................................................................................. 5
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Blue Mantis | 0142380- HPE GMS Services Monitoring
1. Project Purpose & Overview
1.1. Project Summary
DeKalb County School District (DCSD) has engaged Blue Mantis (“Blue Mantis”) to provide HPE
GMS Service Monitoring for duration of 12 months.
This Statement of Work shall be incorporated into and governed by the terms of the Professional
Services Terms & Conditions between Blue Mantis and DeKalb County School District. By signing
this Statement of Work, DeKalb County School District agrees to the “Terms and Conditions” for
professional services that have been provided to DeKalb County School District at
https://www.bluemantis.com/professional-services-terms-and-conditions/. This Statement of
Work governs the services (“Services”) to be provided by Blue Mantis to DeKalb County School
District and particularly described herein. Capitalized terms not defined herein shall have the
meaning as set forth in the Professional Services Terms & Conditions.
This Statement of Work shall be incorporated into and governed by the terms of the Master
Services Agreement between Blue Mantis and DeKalb County Schools dated 04/20/2022. This
Statement of Work governs the services (“Services”) to be provided by Blue Mantis to DeKalb
County Schools District and particularly described herein. Capitalized terms not defined herein
shall have the meaning as set forth in the Master Services Agreement.
2. Services to Be Performed
2.1. Services
Blue Mantis team is providing Dekalb County Schools an HPE GreenLake Management Services
Solution for remote infrastructure and application monitoring, management, and optimization
according to HPE best practice technology and service management principles and processes for
the Customer’s Supported Environment to complete their requirements for the GreenLake for
Alletra dHCI Solution purchased via the quick quote process. For detailed HPE solution please
refer to the original HPE GreenLake Management Services - Exhibit A (OPE- 0015399495).
If the installation of the HPE hardware is delayed by either the Tier Two Partner, and/or Customer,
Tier One Partner will invoice Tier Two Partner an installation Delay Fee beginning the 30th day
following the delivery of the equipment, except that Customer shall receive a day-to-day extension
to the extent any delay is caused by HPE. This Delay Fee will be calculated on a daily basis with
the daily rate being equal to 1/30th of the new monthly Reserved Capacity.
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Blue Mantis | 0142380- HPE GMS Services Monitoring
3. Pricing
The total fixed fee for the Services identified in this Statement of Work is listed below. The parties
acknowledge that the price is fixed and not an estimate, provided however, the pricing shall be
subject to change in the event DeKalb County School District fails to perform its responsibilities as
set forth in the Assumptions Section, below. The price will not change unless the following occurs:
(i) authorized representatives of DeKalb County Schools and Blue Mantis execute a mutually
agreeable Change Order to modify the price or (ii) the scope or deliverables, as defined in the
Services section, change DeKalb County Schools fails to perform the assumptions Section and as
a result there is a material impact on the basis of the price provided for in this Statement of Work.
Blue Mantis will provide DeKalb County Schools with written notice of any such pricing change
within a reasonable time of learning of such material impacts on the price provided for in this
Statement of Work.
Detail Monthly Fee Total Value
Sam Moss Center $5,218.00 $62,616.00
William Bradly Bryant Center $5,139.00 $61,668.00
12 months. Non-coterminous
System Term – Term for each
system deployed Non-Coterminous: System or System Component
added for growth that has its own System Term.
https://www.hpe.com/psnow/doc/a50006206enw?ju
HPE GreenLake Management
mpId=in_psnow_edc2486a-d0bd-49dd-bca2-
Services datasheet
a89d549a3254_gaiw
Blue Mantis reserves the right to bill on a monthly basis based on the percentage of work
performed to date.
Payments are due to Blue Mantis net 30 days from the date of invoice. The terms, conditions and
pricing of this Statement of Work are valid for 30 days from the date of presentation to DeKalb
County School District.
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Blue Mantis | 0142380- HPE GMS Services Monitoring
4. Statement of Work Authorization
The parties’ agreement to and execution of this Statement of Work is necessary prior to
commencement of Services. In cases where there is a direct conflict between the terms of the
Master Services Agreement and the Statement of Work, the Statement of Work shall prevail.
Capitalized terms used but not defined in this Statement of Work shall have the meanings given to
them in the Master Services Agreement.
The business terms, proposals and related information contained in this Statement of Work are
confidential and proprietary information belonging to Blue Mantis and provided to DeKalb County
Schools District exclusively for its internal use and consideration regarding the retention of Blue
Mantis to perform the Services. DeKalb County Schools District’s acceptance and review of this
Statement of Work shall be deemed an agreement by DeKalb County Schools District not to use,
disclose or disseminate the Statement of Work or any portion of it without the prior express
written consent of Blue Mantis. No third party shall be entitled to review or rely upon the
information contained in this Statement of Work for any reason.
HPE GMS Services Monitoring - Opp ID: 0142380
DeKalb County School District Authorization Blue Mantis Authorization
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
☐ I would like to receive information about how this project will impact our Managed Services
contract.
Purchase Order Number: Project Number: 0142380
(If no Purchase Order is indicated, the Project # for Version: 1.0
this Statement of Work will be used.)
When agreed to, please sign, date and email to:
Steve Pellicci, Account Manager
Phone: 207-475-1886
Email: steve.pellicci@bluemantis.com
We will sign and return a fully executed copy to you.
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