Agenda Item
i. Amendment to Spend Limit for RFQ 24-565 Athletic Trainers for Traditional High Schools in the DeKalb County School District by Northside Hospital (Not to exceed $1,900,000) ~ Updated 9.6.2024
Summary: Presented by: Triscilla Weaver, Ph.D. Chief Equity Officer, Division of Diversity, Equity & Inclusion
Request: It is requested that the Board of Education approve an amendment to the spend limit of previously approved RFQ 24-565 (Athletic Trainers for the Traditional High Schools in the DeKalb County School District by Northside Hospital) in an amount not to exceed $1,900,000.00. With this amendment, the total spend limit for the RFQ will be increased by $700,000.00.
This request is based upon a subsequent review of the bid amount and scope of work submitted during the RFQ process. During the review, it was determined that the original spend limit requested was insufficient to allow for full-time athletic trainers, trainer supervision/management oversight, supplies, staff development, and quality assurance at each of the traditional nineteen high schools for a period of one year.
Why: Athletic trainers in schools are vital to the overall health, safety, and well-being of students involved in sports and physical activities. They educate students, coaches, and parents about injury prevention, proper techniques, and the importance of maintaining overall physical health. This education helps create a safer sporting environment.
Athletics trainers provide valuable support to coaches by offering expert advice on injury management and prevention strategies, which allows coaches to focus more on training and game strategy. Athletic trainers help schools develop and implement emergency action plans for athletic events, which ensures that there are protocols in place for handling various types of medical emergencies.
Overall, athletic trainers play a crucial role in creating safer and more effective athletic environments in schools, benefiting students, coaches, and the broader school community. The approval of the amended spend amount allows for full-time athletic trainers at each of the traditional nineteen high schools.
The requested amendment is aligned to Strategic Goal Area 1: Student Academic Success with Equity and Access and Strategic Goal Area 2: School, Family, and Community Engagement.
Details: The amendment is being requested to align with the bid amount and the scope of work submitted with the original RFQ. The original approval was for a spend amount not to exceed $1,200,000.00. The amended request is for a spend amount not to exceed $1,900,000.00, which is a difference of $700,000.00.
In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualification (RFQ) was issued on March 7, 2024. Electronic notification was sent to 41 vendors from the DCSD vendor list, 194 vendors through the State of Georgia Procurement Registry (GPR), and 175 vendors through IonWave (DCSD solicitation portal). Two bids were reviewed and deemed responsive to the requirements of the solicitation. The two bids were evaluated by an evaluation committee, consisting of four staff members from the Athletics Department. Northside Hospital met all of the requirements and was considered to be the most responsive bid for RFQ 24-565.
Financial impact: There is an additional $700,000 impact to the budget associated with the amendment.
The total budget for the RFQ 24-565 is allocated from General Funds the cost code (100.2500.530000.0011.7090.9990.8010.020.000)
Contact: Triscilla Weaver, Ph.D., Chief Equity Officer, Division of Diversity, Equity & Inclusion
Mrs. Myss Johnson-Jelks, Executive Director of Athletics, Division of Schools & Leadership, 678-676-1824
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs