Agenda Item
i. Contract ~ Cooperative Agreement ~The National Public Seating Agreement through The Interlocking Purchasing System (TIPS) Contract No. 230301 (Not to exceed $3,000,000) ~ Updated 10.9.2024
Summary: Presented by : Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the use of the National Public Seating Agreement issued through The Interlocking Purchasing System (TIPS) Contract No. 230301, for the purchase of cafeteria tables for a not to exceed amount of $3,000,000.
Pursuant to Contract No. 230301, the subject purchase shall be through National Public Seating's authorized distributor, Nesewonger Audio Visuals.
DCSD requests use of the cooperative agreement for one (1) year (9/9/2024- 8/31/2025) with the option to renew on an annual basis with Board of Education approval.
Why: Approval of the use of this Cooperative agreement will allow for the purchase of cafeteria tables to replace damaged and outdated cafeteria tables for schools throughout DeKalb County School District (“DCSD”). Use of the cooperative agreement through The Interlocking Purchasing System (TIPS) Contract No. 230301, will allow advantageous volume discount pricing in obtaining cafeteria tables.
Details: On March 2, 2023, The Interlocking Purchasing System (TIPS) issued a solicitation for Furniture, Furnishings, and Services. National Public Seating was one of multiple vendors awarded Contract No. 230301 through The Interlocking Purchasing System (TIPS). effective May 31, 2023, through May 31, 2028, with the option to renew for one (1) additional year through May 31, 2029.
Financial impact: Cafeteria table purchases will be charged from General Operations funds code 100.2600.561500.00011.7620.9990.8010.040.0000, for a not to exceed amount of $3,000,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS:
__X_ H. ERIC HILTON
(DISTRICT WIDE, BOARD AGENDA ITEMS & EXCEPTIONAL EDUCATION, CONTRACTS)
___ MARISSA KEY (EMPLOYEE RELATIONS, OPEN RECORDS & TITLE IX MATTERS)
___ GLINTON DARIEN (RISK MANAGEMENT & WORKERS COMPENSATION MATTERS)
___ CHASITY MIDDLEBROOKS-CODY (HUMAN RESOURCES & STUDENT RELATIONS)
___ OUTSIDE LEGAL COUNSEL (AS ASSIGNED BY OFFICE OF LEGAL AFFAIRS)
WITH A COPY TO:
___ SELYNTHIA WISE, OFFICE SPECIALIST
*** This request is a confidential communication and should be treated as such ***
Topic: _Board Agenda Item Review – Contract Award Approval –Cooperative Agreement –– National
Public Seating Agreement through The Interlocking Purchasing System (TIPS) Contract No. 230301
NTE $3,000,000 __________________________
(e.g., contract review, policy matter, etc.)
Action/response required ___Board Agenda Item Approval__________________________________________
Date of request: __8/142024_________Date by which a response is needed: 819/2024.
(Allow 3 to 5 business days)
Background information Board Agenda Item Review – – Contract Award Approval –Cooperative
Agreement –– National Public Seating Agreement through The Interlocking Purchasing System
(TIPS) Contract No. 230301 NTE $3,000,000 - purchase of cafeteria tables
Please attach/include any additional information/documents that are relevant to your request.
Attachment(s)? __X__ Yes ___ No Description of attachments, if any ________________________
Requested by: Darlene Y. Hughes __ Darlene Y. Hughes________________
Print Name Signature
Email: _darlene_hughes@dekalbschoolsga.org_________________ Telephone: 678-676-1447
Department: ____Operations______________________________
Cabinet Member authorizing the request: Erick Hofstetter
This item is approved as to form? X (HEH) _____Yes No
By: _______________________________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________
Please copy on email: All that are copied on original email.
...........................................................................................................................................................
Telephone Conference
Was this matter an emergency requiring immediate contact? Yes No
Date Called: Time: Total Time of Conference:
Advice Given:
Action Taken: