Agenda Item
d. Purchase of Instructional Materials (Not to exceed $4,593,530.39) ~ Updated 9.5.2024
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of previously adopted textbooks, supplemental resources, textbook management systems, and instructional materials, including print and digital resources, from the Bedford Freeman and Worth, Capstone, Cengage, Clairmont Press, Follett, Houghton Mifflin Harcourt, McGraw-Hill, Pasco, and Savvas, in an amount not to exceed $4,593,530.39.
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. It is necessary to purchase previously adopted textbooks, supplemental resources, textbook management systems, and instructional resources needed to replenish inventory or accommodate growth.
Details: During the 2024-2025 school year, the District may purchase previously adopted instructional resources from the following vendors that may exceed $100,000.00:
VENDOR
CONTENT AREA
YEAR ADOPTED
FORMAT
AMOUNT
Bedford Freeman and Worth
Social Studies
2018
Print
$329,368.50
Clairmont Press
Social Studies
2018
Digital
$135,000.00
Houghton Mifflin Harcourt
Science
2018
Print
$2,294,293.34
McGraw-Hill
Social Studies
2018
Digital
$815,355.00
Pasco
Science
2018
Digital
$47,180.00
Savvas/ Pearson
Science
2018
Print
$416,460.00
TOTAL
$4,037,656.84
Pursuant to Board Policy DJE III.D.3.g. 1-2, the textbook management systems and supplemental resources for schools have been evaluated annually and selected by qualified, professional personnel based on sound pedagogical judgement and in the District’s best interest.
VENDOR
CONTENT AREA
FORMAT
AMOUNT
Capstone
K-12
Digital
$161,207.76
Cengage
K-12
Digital
$145,941.79
Follett
K-12
Resource Management System
$102,725.12
Follett
K-12
Library Management System
$145,998.88
Total
$555,873.55
Financial impact: The total financial impact is not to exceed $4,593,530.39.
VENDOR
CONTENT AREA
FORMAT
AMOUNT
CHARGE CODE
Bedford Freeman and Worth
Social Studies
Print
$329.368.50
100.1000.564100.00011.7580.9990.8010.035.0000
Capstone
K-12
Digital
$161,207.76
100.1000.553200.00911.7410.1310.8010.035.0000
Cengage
K-12
Digital
$145,941.79
100.1000.553200.00911.7410.1310.8010.035.0000
Clairmont Press
Social Studies
Digital
$135,000.00
100.1000.564000.00011.7580.9990.8010.035.0000
Follett
K-12
Library Management System
$145,998.88
100.2220.530000.00911.7410.1310.8010.035.0000
Follett
K-12
Resource Management System
$102,725.12
100.2220.530000.00911.7410.1310.8010.035.0000
Houghton Mifflin Harcourt
Science
Print
$2,294,293.34
100.1000.564100.00011.7580.9990.8010.035.0000
McGraw-Hill
Social Studies
Digital
$815,355.00
100.1000.564000.00011.7580.9990.8010.035.0000
Pasco
Science
Digital
$47,180.00
100.1000.564000.00011.7580.9990.8010.035.0000
Savvas/Pearson
Science ___________
Print
$416,460.00
100.1000.564100.00011.7580.9990.8010.035.0000
TOTAL
$4,593,530.39
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731
Ms. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678-676-2421
Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678-676-1471
Effective: September 10, 2024
Status: Attorney Approval Not Required
Date of Proposal: 8/6/2024 Proposal Expiration Date: 9/20/2024
Proposal #009104060
Prepared For
DeKalb Co School District
1701 Mountain Industrial Blvd
Stone Mtn GA 30083
For the Purchase of:
HMH Science Georgia Hybrid Print & Digital 1YR
Prepared By
Zackory Kirk
zackory.kirk@hmhco.com
Please submit this proposal with your purchase order.
Purchase orders or duly executed service agreements for Professional Services purchased, must be
submitted at least 30 days before the service event date.
For greater detail, the complete Terms of Purchases may be reviewed here:
http://www.hmhco.com/common/terms-conditions
Coupon Code: PRODPB20 Send Orders to:
orders@hmhco.com
HMH Confidential and Proprietary FAX: 800-269-5232
Send Check Payments to:
Houghton Mifflin Harcourt Publishing Company
14046 Collections Center Drive
Chicago, IL 60693
009104060 Sold:0000344616 Ship:0000344616 Page 1 of 5 Please submit this form with your purchase order
Date of Proposal: 8/6/2024 Proposal for Expiration Date: 9/20/2024
DeKalb Co School District
Value of
Value of all Value of Free Charged
ISBN Title Price Quantity Materials Materials Materials
Grade K
……....Student Resource Package
1718082 9781328499004 2019 Georgia Science K-5 Georgia Hybrid $22.20 7,200 $159,840.00 $31,968.00 $127,872.00
Student Resource Package (Print/1yr Digi tal)
Grade K
Package Includes:
Georgia Student Edition Interactive Worktext Grade K
Georgia Online Student Interactive Digital Curriculum 1-Year
Grade K
……....Teacher Resource Package
1717578 9781328496997 2019 Georgia Science K-5 Georgia Hybrid $284.60 405 $115,263.00 $23,052.60 $92,210.40
Teacher Resource Package with 1 Year Dig
ital Grade K
Package Includes:
Georgia Teacher Edition Grade K
Georgia Online Teacher Digital Management Center 1-Year
Grade K
Georgia Big Book of Science Voabulary Grade K
Georgia Inquiry Flipchart Grade K
Picture Sorting Cards Grade K
……....Total for Student Resource Package $220,082.40
Total for Grade K $220,082.40
Grade 1
……....Student Resource Package
1718113 9781328499011 2019 Georgia Science K-5 Georgia Hybrid $19.75 7,100 $140,225.00 $28,045.00 $112,180.00
Student Resource Package (Print/1yr Digi tal)
Grade 1
Package Includes:
Georgia Student Edition Interactive Worktext Grade 1
Georgia Online Student Interactive Digital Curriculum 1-Year
Grade 1
……....Teacher Resource Package
1717579 9781328497000 2019 Georgia Science K-5 Georgia Hybrid $289.55 405 $117,267.75 $23,453.55 $93,814.20
Teacher Resource Package with 1 Year Dig
ital Grade 1
Package Includes:
Georgia Teacher Edition Grade 1
Georgia Online Teacher Digital Management Center 1-Year
Grade 1
Georgia Inquiry Flipchart 6-Pack Grade 1
Georgia Assessment Guide Grade 1
……....Total for Student Resource Package $205,994.20
Total for Grade 1 $205,994.20
Grade 2
……....Student Resource Package
1718114 9781328499035 2019 Georgia Science K-5 Georgia Hybrid $19.75 7,200 $142,200.00 $28,440.00 $113,760.00
Student Resource Package (Print/1yr Digi tal)
Grade 2
Package Includes:
Georgia Student Edition Interactive Worktext Grade 2
Georgia Online Student Interactive Digital Curriculum 1-Year
Grade 2
……....Teacher Resource Package
1717580 9781328497017 2019 Georgia Science K-5 Georgia Hybrid $289.55 405 $117,267.75 $23,453.55 $93,814.20
Teacher Resource Package with 1 Year Dig
ital Grade 2
Package Includes:
Georgia Teacher Edition Grade 2
Georgia Online Teacher Digital Management Center 1-Year
Grade 2
Georgia Inquiry Flipchart 6-Pack Grade 2
Coupon Code: PRODPB20 Send Orders to:
orders@hmhco.com
HMH Confidential and Proprietary FAX: 800-269-5232
Send Check Payments to:
Houghton Mifflin Harcourt Publishing Company
14046 Collections Center Drive
Chicago, IL 60693
009104060 Sold:0000344616 Ship:0000344616 Page 2 of 5 Please submit this form with your purchase order
Date of Proposal: 8/6/2024 Proposal for Expiration Date: 9/20/2024
DeKalb Co School District
Value of
Value of all Value of Free Charged
ISBN Title Price Quantity Materials Materials Materials
Georgia Assessment Guide Grade 2
……....Total for Student Resource Package $207,574.20
Total for Grade 2 $207,574.20
Grade 3
……....a la carte items available for purchase
1696137 9781328868619 HMH Science Georgia Student Edition Grade 3 $26.95 7,400 $199,430.00 $39,886.00 $159,544.00
2019
1717525 9781328495495 2019 Georgia HMH Science Georgia Online $9.20 7,500 $69,000.00 $13,800.00 $55,200.00
Student Interactive Digital Curriculum 1 -Year
Grade 3
1696179 9781328868732 HMH Science Georgia Teacher Edition Grade $193.45 420 $81,249.00 $16,249.80 $64,999.20
3 2019
1717531 9781328495587 2019 Georgia HMH Science Georgia Online $155.25 420 $65,205.00 $65,205.00
Teacher Digital Management Center 1-Year
Grade 3
……....Total for a la carte items available for purchase $279,743.20
Total for Grade 3 $279,743.20
Grade 4
……....a la carte items available for purchase
1696138 9781328868626 HMH Science Georgia Student Edition Grade 4 $26.95 7,200 $194,040.00 $38,808.00 $155,232.00
2019
1717526 9781328495501 2019 Georgia HMH Science Georgia Online $9.20 6,600 $60,720.00 $12,144.00 $48,576.00
Student Interactive Digital Curriculum 1 -Year
Grade 4
1696180 9781328868749 HMH Science Georgia Teacher Edition Grade $193.45 430 $83,183.50 $16,636.70 $66,546.80
4 2019
1717532 9781328495594 2019 Georgia HMH Science Georgia Online $155.25 430 $66,757.50 $66,757.50
Teacher Digital Management Center 1-Year
Grade 4
……....Total for a la carte items available for purchase $270,354.80
Total for Grade 4 $270,354.80
Grade 6
……....a la carte items available for purchase
1696171 9781328868190 2019 Georgia Science Georgia Student Edition $55.55 6,700 $372,185.00 $74,437.00 $297,748.00
Grade 6
1717506 9781328494382 2019 Georgia Science Georgia Online Student $41.80 6,100 $254,980.00 $50,996.00 $203,984.00
Interactive Digital Curriculum 1-Yea r Grade 6
1696207 9781328868275 2019 Georgia Science Georgia Teacher $121.50 120 $14,580.00 $2,916.00 $11,664.00
Edition Grade 6
1717509 9781328494412 2019 Georgia Science Georgia Online Teacher $150.90 120 $18,108.00 $18,108.00
Digital Management Center 1-Year Gra de 6
……....Total for a la carte items available for purchase $513,396.00
Total for Grade 6 $513,396.00
Grade 7
……....a la carte items available for purchase
1696172 9781328868206 2019 Georgia Science Georgia Student Edition $55.55 6,800 $377,740.00 $75,548.00 $302,192.00
Grade 7
1717507 9781328494399 2019 Georgia Science Georgia Online Student $41.80 6,200 $259,160.00 $51,832.00 $207,328.00
Interactive Digital Curriculum 1-Yea r Grade 7
1696208 9781328868299 2019 Georgia Science Georgia Teacher $121.50 120 $14,580.00 $2,916.00 $11,664.00
Edition Grade 7
1717510 9781328494566 2019 Georgia Science Georgia Online Teacher $150.90 120 $18,108.00 $18,108.00
Digital Management Center 1-Year Gra de 7
……....Total for a la carte items available for purchase $521,184.00
Coupon Code: PRODPB20 Send Orders to:
orders@hmhco.com
HMH Confidential and Proprietary FAX: 800-269-5232
Send Check Payments to:
Houghton Mifflin Harcourt Publishing Company
14046 Collections Center Drive
Chicago, IL 60693
009104060 Sold:0000344616 Ship:0000344616 Page 3 of 5 Please submit this form with your purchase order
Date of Proposal: 8/6/2024 Proposal for Expiration Date: 9/20/2024
DeKalb Co School District
Value of
Value of all Value of Free Charged
ISBN Title Price Quantity Materials Materials Materials
Total for Grade 7 $521,184.00
Total Savings: $722,760.70
Subtotal Purchase Amount: $2,218,328.80
Shipping & Handling: $75,964.54
Total Cost of Proposal (PO Amount): $2,294,293.34
**Please add proper sales tax to your order**
Coupon Code: PRODPB20 Send Orders to:
orders@hmhco.com
HMH Confidential and Proprietary FAX: 800-269-5232
Send Check Payments to:
Houghton Mifflin Harcourt Publishing Company
14046 Collections Center Drive
Chicago, IL 60693
009104060 Sold:0000344616 Ship:0000344616 Page 4 of 5 Please submit this form with your purchase order
Date of Proposal: 8/6/2024 Proposal for Expiration Date: 9/20/2024
DeKalb Co School District
Total Cost of Proposal (PO Amount): $2,294,293.34
Thank you for considering HMH as your partner. We are committed to providing an excellent experience and delivering ongoing, high-
quality service to our customers. To meet these goals, we want to ensure you are aware of the below Terms of Purchase. These terms
help us process your order quickly, efficiently, and accurately, ensuring successful delivery and implementation of our solutions.
· Please return this cost proposal with your signed purchase order that matches product, prices and shipping charges.
· Provide the exact address for delivery of print materials. The shipping address may be your district warehouse or individual
school sites, but it is essential that this is accurate.
· Please supply the name of each important district point of contact for all aspects of the solution including their direct
contact information (email/phone):
o Point of Contact for Print materials
o Point of Contact for Digital materials
o Point of Contact for Scheduling Professional Development
· Please confirm that we have the correct ‘Ship to’ and ‘Sold to’ information on the cost proposal.
Ship to: Sold to:
Dekalb County School District Dekalb County School District
1701 Mountain Industrial Blvd 1701 Mountain Industrial Blvd
Stone Mountain, GA 30083-1027 Stone Mountain, GA 30083-1027
· Please provide funding start and end dates.
· Please note that all products and services will be billed upon the processing of your purchase order.
· Our payment terms are 30 days from the invoice date.
· Print subscription material quantities may be adjusted across grades for like products, to accommodate enrollment
fluctuations, quantities cannot be adjusted between different programs or copyrights.
· Our shipping terms are FOB shipping point. The shipping term for your proposal is Destination.
· Any proposed shipping or tax amount provided on this proposal, is based on the Ship To account location quoted within.
· If the location of your delivery changes, please include the proper sales tax and shipping charges for that location in the
applicable Purchase Order
· Should any of these Terms of Sale conflict with any preprinted terms on your purchase order, the HMH terms of service shall
apply.
Thank you in advance for supplying us with the necessary information at time of purchase.
Our goal is to ensure your success throughout the duration of this agreement, which starts with a highly successful delivery of our
solution.
For greater detail, the complete Terms of Purchase may be reviewed here: http://www.hmhco.com/common/terms-conditions
Date of Proposal: 8/6/2024 Proposal Expiration Date: 9/20/2024
Coupon Code: PRODPB20 Send Orders to:
orders@hmhco.com
HMH Confidential and Proprietary FAX: 800-269-5232
Send Check Payments to:
Houghton Mifflin Harcourt Publishing Company
14046 Collections Center Drive
Chicago, IL 60693
009104060 Sold:0000344616 Ship:0000344616 Page 5 of 5 Please submit this form with your purchase order