Agenda Item
ii. E-SPLOST V - Contract Award – CM@Risk (Construction Management Services) - RFQu No. 24-752-033- Stoneview Elementary School HVAC System Replacement and Renovations Project - Skanska USA Building Inc.-Pre-Construction Phase Fee (Not to exceed $100,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award of RFQu No. 24-752-033 for CM@Risk (“Construction Management Services”) for the Stoneview Elementary School HVAC System Replacement and Renovations project to Skanska USA Building Inc.
Skanska USA Building Inc. is selected as the most responsive and responsible Offeror whose proposal is the most advantageous based on the evaluation factors set forth in the Request for Qualifications (RFQu.) solicitation document.
Additionally, it is requested that the Board approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract agreement. Additional packages will be presented to the Board for approval as indicated below:
Early release package tentatively scheduled for presentation - Fall 2024
Final Guaranteed Maximum Price (GMP) will be presented Winter 2024-2025.
Additional sub packages may be presented to the Board for approval as needed.
Why: To approve the award of the construction management contract for the Stoneview Elementary School HVAC System Replacement and Renovations project in accordance with the Dekalb County School District (“DCSD”) voter-approved E-SPLOST V program will provide a safe and healthy learning environment
Details: Specific details related to the scope of work for this Request for Qualifications can be found on the DCSD solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFQu was issued on May 23, 2024, and notification of the upcoming solicitation was sent via email to 50 vendors from the DCSD vendor list and 766 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion newspaper and posted on the DCSD website. Seventeen (17) representatives attended the mandatory pre-proposal meeting on June 6, 2024, representing ten (10) construction managers. Four (4) statements of qualifications were received on June 27, 2024, for the Stoneview Elementary School HVAC System Replacement and Renovations project. All four (4) were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Skanska USA Building USA will be responsible for the construction management services as set forth in the proposal documents. The DCSD Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. Skanska USA Building USA is located at 245 Peachtree Center Ave NE, Suite 2500, Atlanta, Georgia 30303.
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract agreement for the Stoneview Elementary School HVAC System Replacement and Renovations project will be allocated from cost code SP5FACCON.35535.GENCONTR under the DCSD voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval and a fully executed contract.
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM-
Contract Award – CM at Risk
Scope: Contract Award for E-SPLOST V Project- RFQu No. 24-752-033 to Skanska USA
Building Inc. The Request for Qualifications (RFQu) is for HVAC Systems Replacement and
Renovations at Stoneview Elementary School. Specific details related to the scope of work can
be found at http://www.dekalbschoolsga.org/solicitations/.
Contract Term: The contract will begin upon Dekalb County Board of Education approval at
the September 9, 2024, meeting and subsequent fully executed contract. This is a CM@ Risk
contract for the Pre-Construction Phase Fee associated with this contract agreement. An Early
Release Package and Final Guaranteed Maximum Price (GMP) is tentatively scheduled for
presentation to the Board in Fall 2024 and Winter 2024-2025 respectively.
Additional sub packages may be presented to the Board for approval as needed.
Solicitation Process: After the May 24, 2016, approval of the 2017-2022 E-SPLOST V
referendum by DeKalb voters, the Board approved an E-SPLOST V list of projects on December
5, 2016, for $561 million to include various capital renewal, renovations, safety and security
upgrades and classroom addition projects throughout the Dekalb County School District
(“DCSD”). Stoneview Elementary School was included in the Major Building System
Replacement project list.
A formal Request for Qualifications (RFQu 24-752-033) was issued on May 23, 2024, for the
HVAC System Replacement and Renovations at Stoneview Elementary School Project.
Notification of the upcoming solicitation was sent via email to 50 vendors from the DCSD vendor
list and 766 vendors through the State of GA Procurement Registry. The solicitation was
advertised in the Champion newspaper and posted on the DCSD website. Seventeen (17)
representatives attended the mandatory Pre-proposal meeting on June 6, 2024, representing ten
(10) construction managers. On June 7, 2024, submittals were received from four (4) firms. All
four (4) were deemed responsive and evaluated by a selection committee. Skanska USA Building,
Inc. is selected as the most responsive and responsible Offeror whose proposal is the most
advantageous to DCSD based on the evaluation factors set forth in the Request for Qualifications
solicitation documents. This recommendation is based on the review and evaluation of the
responsive submittals received.
Award: This request is to authorize DCSD to contract with Skanska USA Building Inc. to
provide CM at Risk services for the HVAC System Replacement and Renovations at Stoneview
Elementary School project.