Agenda Item
i. Contract Award ~ RFP #24-581 - Fleet Garage Doors Replacement ~ King Overhead Door Systems (Not to exceed $680,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFP #24-581 for Fleet Garage Doors Replacement to King Overhead Door Systems, not to exceed $680,000 the most responsive and responsible vendor whose proposal best meets the requirements set forth in the proposal documents and contract obligations identified herein.
Why: The request for approval is to award the contract to King Overhead Door Systems. This contract will consist of providing technical competence, and specialized experience to remove and replace 24 existing roll-up overhead coiling doors in DeKalb County School District (“DCSD”) School Fleet Bus Shops.
Details: The Request for Proposal (“RFP”) #24-581 was issued by the Purchasing department on February 15, 2024, for Fleet Garage Doors Replacement. Two (2) bids were reviewed, and both were deemed responsive to the requirements of the solicitation and evaluated by a selection committee. The successful bidder, King Overhead Door Systems, was selected as the most responsive and responsible offeror and this recommendation is based on the evaluations.
Services shall include all labor, materials, tools, specialized equipment, supplies, electricity utilized, venue security cost of specialized equipment and supplies/ equipment belonging to the vendor, trained personnel, insurance, travel per diem, direct and indirect administrative cost, overhead, tolls, parking, fuel, lodging, food, all other cost and charges, and all things and services necessary to provide services in accordance with the requirements in RFP #24-581.
Financial impact: It is anticipated that the cost for these services may not exceed $680,000 within a fiscal year and will be allocated from charge code 100.2600.543012.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Cedric A. Burse, Director of Fleet Services, Division of Operations, 678.676.1384
Effective: Upon Board Approval and a fully executed contract.
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Scope: Request for Proposal (“RFP”) seeks licensed contractors for installation
of insulated roll-up overhead coiling doors. Project includes complete removal
and replacement of 24 existing roll-up overhead coiling doors at the Sam Moss
Fleet Facility at 1780 Montreal Road, Tucker, Ga 30084.
Specific details related to the scope of work for this RFP can be found on the
Dekalb County School District’s (“DCSD”) solicitation website at
http://dekalbschoolsga.org/solicitations/.
Contract Term: The contract term begins upon Board approval and a fully
executed contract to end on December 31, 2024.
Solicitation Process: RFP#24-581 was issued on February 15, 2024, and
was advertised on IonWave, the Georgia Procurement Registry, and in the
Champion Newspaper on February 15, 2024, February 29, 2024, and March
7, 2024. Electronic notifications were sent to ten (10) vendors from the DCSD
Vendor Bid List, 550 vendors through the State of Georgia Procurement
Registry, and 347 vendors through IonWave. Two (2) bids were received, and
both were deemed responsive and evaluated by a selection committee. Based
on the proposal submitted, King Overhead Door Systems was selected as the
most responsive and responsible vendor to provide garage door replacement
services.
Award Process: This request is to authorize DCSD to contract with King
Overhead Door Systems for the removal and replacement of insulated roll-
up overhead coiling doors at the Sam Moss Service Center.