Agenda Item
i. Contract Award ~ RFP #24-581 - Fleet Garage Doors Replacement ~ King Overhead Door Systems (Not to exceed $680,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFP #24-581 for Fleet Garage Doors Replacement to King Overhead Door Systems, not to exceed $680,000 the most responsive and responsible vendor whose proposal best meets the requirements set forth in the proposal documents and contract obligations identified herein.
Why: The request for approval is to award the contract to King Overhead Door Systems. This contract will consist of providing technical competence, and specialized experience to remove and replace 24 existing roll-up overhead coiling doors in DeKalb County School District (“DCSD”) School Fleet Bus Shops.
Details: The Request for Proposal (“RFP”) #24-581 was issued by the Purchasing department on February 15, 2024, for Fleet Garage Doors Replacement. Two (2) bids were reviewed, and both were deemed responsive to the requirements of the solicitation and evaluated by a selection committee. The successful bidder, King Overhead Door Systems, was selected as the most responsive and responsible offeror and this recommendation is based on the evaluations.
Services shall include all labor, materials, tools, specialized equipment, supplies, electricity utilized, venue security cost of specialized equipment and supplies/ equipment belonging to the vendor, trained personnel, insurance, travel per diem, direct and indirect administrative cost, overhead, tolls, parking, fuel, lodging, food, all other cost and charges, and all things and services necessary to provide services in accordance with the requirements in RFP #24-581.
Financial impact: It is anticipated that the cost for these services may not exceed $680,000 within a fiscal year and will be allocated from charge code 100.2600.543012.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Cedric A. Burse, Director of Fleet Services, Division of Operations, 678.676.1384
Effective: Upon Board Approval and a fully executed contract.
Status: Approved by the Office of Legal Affairs
March 26, 2024
RE: Sourcing Efforts Letter – RFP 24-581 Fleet Garage Doors Replacement
Greetings,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 24-581 Fleet Garage Doors Replacement.
The Purchasing Department’s efforts include the following:
1) RFP 24-581 was posted to IonWave on February 15, 2024.
2) RFP 24-581 was posted to the Georgia Procurement Registry on February 15, 2024.
3) RFP 24-581 was advertised in the Champion Newspaper on February 15, 2024, February 29,
2024, and March 7, 2024.
4) Electronic notification sent to 10 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 550 vendors through the State of GA Procurement Registry.
6) Electronic notification sent to 347 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Two (2) proposals were reviewed and two (2) deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\wfc
c: Mr. Erik Hofstetter
Mr. Cedric Burse
Dr. Chardra Carter
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org