Agenda Item
c. Approval to Secure Charter Transportation Service for Georgia Aquarium Experiential Learning Experiences for Students in Grades K-12 (Not to exceed $300,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education authorize the District to secure transportation services from Harmon Brothers Charter Service, Coast to Coast Tours, LLC, and Samson Tours, Inc through May 29, 2025 in an amount not to exceed $300,000.
Why: This request is to provide transportation to and from the Georgia Aquarium to allow students in grades K-12 to participate in instructor led experiential learning experiences. Students will gain access to opportunities that explore careers in Marine Science. In addition, students will have the opportunity to accelerate their learning and bridge gaps in their knowledge as they engage in real world applications and experiences in science and other core content areas.
Details: Harmon Brothers Charter Service, Coast-to-Coast Tours, LLC, and Samson Tours, Inc. are current approved carriers that provided quotes to ensure that services are provided until May 2025 based upon availability.
Financial impact: The total budget will not exceed the amount of $300,000 and will be allocated from charge code 100.2700.551900.00011.6600.9990.6010.035.0000.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0323
Mrs. Janetta Greenwood, Director, Fernbank Science Center, 678-874-7119
Effective: September 10, 2024 - May 29, 2025
Status: Attorney approval not required
Harmon Brother Charter Service, Inc
5094 Westbrook Road Suite A
Union City, Georgia 30291
770-969-0180 phone 770-969-9725 fax
www.harmonbros.com
Date: August 13, 2024
Dekalb County School District
Attn: Audrey Poole
156 Heaton Park Drive, NE
Atlanta, Georgia 30307
RE: Dekalb Programming Georgia Aquarium
It’s with great pleasure to assist you with your transportation needs for the 2024 -2025 school year to the Georgia
Aquarium. The rate for the 55-passenger coach for (4) hours is $822.50 per coach. For (6) hours the rate is
$1,064.00. Each additional hour is $105.00. To guarantee your charters a purchase order is required to secure your
coach. Coaches are reserved based on availability. Please review the attached terms and conditions for charter
service.
If you have any additional questions or concerns you may reach me at 770-969-4842
We look forward to serving you!
Linda McRae
Charter Sales Agent