Agenda Item
c. Approval to Secure Charter Transportation Service for Georgia Aquarium Experiential Learning Experiences for Students in Grades K-12 (Not to exceed $300,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education authorize the District to secure transportation services from Harmon Brothers Charter Service, Coast to Coast Tours, LLC, and Samson Tours, Inc through May 29, 2025 in an amount not to exceed $300,000.
Why: This request is to provide transportation to and from the Georgia Aquarium to allow students in grades K-12 to participate in instructor led experiential learning experiences. Students will gain access to opportunities that explore careers in Marine Science. In addition, students will have the opportunity to accelerate their learning and bridge gaps in their knowledge as they engage in real world applications and experiences in science and other core content areas.
Details: Harmon Brothers Charter Service, Coast-to-Coast Tours, LLC, and Samson Tours, Inc. are current approved carriers that provided quotes to ensure that services are provided until May 2025 based upon availability.
Financial impact: The total budget will not exceed the amount of $300,000 and will be allocated from charge code 100.2700.551900.00011.6600.9990.6010.035.0000.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0323
Mrs. Janetta Greenwood, Director, Fernbank Science Center, 678-874-7119
Effective: September 10, 2024 - May 29, 2025
Status: Attorney approval not required
Audrey Poole
Administrative Assistant/Scheduler
Fernbank Science Center
156 Heaton Park Drive, NE
Atlanta, GA 30307
RE: DeKalb County School District Schools to the Georgia Aquarium
2024 – 2025 Transportation Service
Dear Ms. Audrey Poole:
Thanks for allowing Coast to Coast Tours the opportunity of allowing us to
provide DeKalb County School District a quotation on transportation service for
your upcoming school year for students that will travel to the Georgia Aquarium
September 2024 to May 2025.
Service cost is based on the cost per coach used. Cost will be $875.00 per
coach. Coaches will seat up to 56 passengers. This cost is based on an average
of 5 hours of use per coach.
Please let me know if you will need any ADA Handicap equipment for your
service.
Please understand transportation service information will be based on the final
outline of times and actual coaches need.
Coast to Coast Tours, have attached our Charter Terms and Condition for
transportation service, please review.
Thanks for requesting our company, Coast to Coast Tours truly appreciate the
opportunity of allowing us the opportunity to provide transportation to the
students of the DeKalb County School District.
If there are any questions please give me a call at 678 705 3965.
We do look forward hearing back from you soon.
Sincerely,
Carmen Lovejoy
Coast to Coast Tours, LLC
Senior Sales