Agenda Item
iii. Electrical Contractor Services, ITB No. 20-752-036 Renewal Approval – Year 3 of 4 (Capital City Electrical Services, D & R Construction and Contracting, Donald Camp, Inc., Mr. Dee’s Electric Service LLC and MWI Electrical Contractors, Inc. for an additional year (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal for ITB 20-752-036 for Electrical Contractor Services to Capital City Electrical Services, Mr. Dee’s Electric Service LLS and MWI Electrical
Contractors, Inc. for an additional year January 22, 2024- January 21, 2025; Donald Camp, Inc. for an additional year March 1, 2024 - February 29, 2025; and D & R Construction and Contracting for an additional year April 1, 2024 - March 31, 2025 in the amount not to exceed $2,000,000.
Why: This request is a contract renewal for Capital City Electrical Services, D & R Construction and Contracting, Donald Camp, Inc., Mr. Dee’s Electric Service LLC and MWI Electrical Contractors, Inc. to provide electrical services on an as needed basis at various locations throughout the district in a timely and cost-effective manner. This request extends the agreement for an additional year through 2025.
Details: On December 7, 2020, the Board of Education approved Capital City Electrical Services, D & R Construction and Contracting, Donald Camp, Inc., LMI Systems LLC, Mr. Dee’s Electric Service LLC and MWI Electrical Contractors, Inc. as the most responsive and responsible offeror to provide district wide electrical services. This request extends the agreement for Capital City Electrical Services, Mr. Dee’s Electric Service LLS and MWI Electrical Contractors, Inc. an additional year of January 22, 2024- January 21, 2025; Donald Camp, Inc. an additional year of March 1, 2024 - February 29, 2025; and D & R Construction and Contracting an additional year April 1, 2024 - March 31, 2025. LMI Systems LLC did not respond to the district’s request to renew. This recommendation is for the third of four one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1463
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
At its business meeting on December 7, 2020, the Board of Education approved the award of ITB 20-752-
036 to Capital City Electrical Services, D & R Construction and Contracting, Donald Camp, Inc., LMI Systems
LLC, Mr. Dee’s Electric Service LLC and MWI Electrical Contractors, Inc. as the most responsive and
responsible bidders to provide district wide electrical services on an as needed basis, for an initial one-
year with four (4) one-year options to renew subject to Board approval on a year-to-year basis.
At its business meeting on Monday, February 14, 2022, the DeKalb Board of Education approved the first
one-year extension period from January 22, 2022 through January 21, 2023.
At its business meeting on Monday, January 9, 2023, the Dekalb Board of Education approve the second
one-year extension period from January 22, 2023 through January 21, 2024.
This agenda item seeks the Board of Education approval for the third of four one-year (1-year) contract
renewal options, with the exception of LMI Systems LLC.