Agenda Item
i. ITB No. 22-497 Custodial Supplies Contract Award (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the Custodial Supplies Bid 22-497 as per the attached Bid Tabulation and its recommended awarded vendors.
Why: This bid will allow for the timely and cost-effective purchase of custodial supplies to provide for a clean and safe learning environment.
Details: In an effort to provide access to a broad spectrum of custodial supplies at the best possible price that may be purchased over the course of a year from multiple vendors, a formal Invitation to Bid for Custodial Supplies was issued on September 16, 2021 through the Purchasing Department. Bids were received on October 19, 2021 from 20 (twenty) firms and 17 (seventeen) were deemed responsive to the requirements of the solicitation by the Purchasing Department. (See attached Sourcing Efforts Memorandum). This bid includes three (3) one (1)-year renewal options through 2025.
The Facilities Department reviewed the 17 (seventeen) bids and deemed 15 (fifteen) to be responsive and awarded to the vendor with the lowest responsive fixed price per item that met all required specifications. In the event the lowest awarded vendor is unable to fulfill their contract, the 2nd lowest price vendor will be used (See the attached Bid Tabulation and Recommendation List). The next lowest bidder’s price must remain the same as originally bid and remain firm for the duration of the contract.
Financial impact: It is anticipated that the cost for these services may exceed $2,000,000 within a fiscal year and will be allocated from General Operations funds code 100.2600.561000.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678.676.1422
Status: Approved by General Counsel