Bid 22-497 Custodial Supplies - January 8, 2024 - DCSD Board Meeting Archive

1701 MOUNTAIN INDUSTRIAL BOULEVARD, STONE MOUNTAIN, GA 30083
https://dekalbschoolsga.ionwave.net/Login.aspx

INVITATION TO BID
BID NO. 22-497 DATE: September 16, 2021

FOR: CUSTODIAL SUPPLIES

ALL PRICES TO BE F.O.B. DESTINATION WITH FREIGHT PREPAID TO:

OPERATIONS – Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084

BID RESPONSES MUST BE RECEIVED IN THE PURCHASING DEPARTMENT:
- DEADLINE TIME 2:00 PM, Tuesday, October 12, 2021
- PUBLIC VIRTUAL BID OPENING 3:00 PM, Tuesday, October 12, 2021

BIDS TO BE OPENED VIRTUALLY: Beginning 3:00 PM, Tuesday, October 12, 2021
DeKalb County School District - Purchasing Department
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083-1027

BIDS RECEIVED AFTER THE DEADLINE SHALL BE CONSIDERED NON-RESPONSIVE AND REJECTED

DeKalb County School District Bid Contact Person:
Phyllis Jones (678) 676- 0285 or email at solicitationquestions@dekalbschoolsga.org
_______________________________________________________________________________________

THE PERSON SIGNING THIS BID MUST BE LEGALLY AUTHORIZED TO BIND THE COMPANY.
COMPANY NAME ______________________________________________ _________________________________________________________
PRINT CERTIFYING COMPANY OFFICIAL’S NAME
ADDRESS ____________________________________________________
_________________________________________________________
_____________________________________________________________ CERTIFYING COMPANY OFFICIAL’S SIGNATURE

_____________________________________________________________ _________________________________________________________
TITLE OF CERTIFYING COMPANY OFFICIAL
_____________________________________________________________
AREA CODE, TELEPHONE NO., AND EXTENSION _____ _____ - _____ _____ ____ ____ ____ ____ ____
COMPANY FEDERAL I.D. NUMBER
_____________________________________________________________
COMPANY FAX NUMBER DATE ____________________________________________________

COMPANY OFFICIAL’S E-MAIL ADDRESS__________________________ COMPANY WEB PAGE URL________________________________
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 2

DeKalb County School District (“DCSD”) extends this offer to submit a bid for the possible purchase or lease of
goods and/or services conforming to the following designated specifications, terms, and conditions. This solicitation
will require DCSD Board of Education approval.

Bidders are required to submit one (1) original, one (1) duplicate copy and one (1) pdf (flash drive) of
the proposal. One (1) duplicate copy and one (1) pdf (flash drive) are required to be submitted with
the original in a sealed package. It is recommended that the copy and the pdf be made after the original is
complete and fully executed (signed and initialed) by the bidder’s authorized representative.

Bidders must label each bid document set as "ORIGINAL” or "DUPLICATE" at the top of the first page. Bidder must
label the pdf (CD or flash drive) with the bid number and company name.

Sealed Bid Response Submission Format and Procedures
Sealed bid responses must be complete, clear, accurate, conforming fully to and in compliance with the specifications
and detailed instructions stated in this document, signed by the certifying company official, and presented to the
DCSD Purchasing Department according to the detailed instructions stated in this document.
SEE REQUIRED SUBMITTALS/DOCUMENT CHECKLIST – PAGE 37.
Bid responses must be sealed and clearly labeled and addressed as shown below. See the Sealed Bid
Identification Label posted to the website for printable labels.
SEALED BID IDENTIFICATION LABEL: SEALED BID ‘ADDRESS TO’ LABEL:
This information must appear in the lower LEFT This information must appear in the mailing
corner of your sealed bid container (whether address area of your sealed bid container (whether
envelope, box, express carrier package, etc.) envelope, box, express carrier package, etc.)
Bid Number: 22-497
Bid Name: Custodial Supplies (SEALED BID RESPONSE)
Due Date: Tuesday, October 12, 2021 @ 2PM EST Carla L. Smith
DeKalb County School District
Company Name: _________________________ Purchasing Department
1701 Mountain Industrial Blvd
Company Mailing Address: Stone Mountain, GA 30083-1027
_______________________________________
_______________________________________

Contact Person Name: __________________
Contact Telephone No:(___)____________

Boxes, express carrier packages and any other containers which enclose sealed bid responses must ALSO
be clearly labeled as shown above and presented to the DCSD Purchasing Department as stated herein. See the
Sealed Bid Identification Label posted to the website for printable labels.
Sealed bid responses ONLY are to be delivered to the Purchasing Department of DCSD. DO NOT PLACE BID
RESPONSES WITH SAMPLES. DO NOT SEND SAMPLES TO THE DCSD PURCHASING DEPARTMENT. When
samples are required, they are to be delivered directly to the user department according to the detailed instructions
outlined in this document under the heading “Samples.”

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 3

Sealed bids MUST be received by the Purchasing Department of the DCSD by the DEADLINE TIME stated on the
cover of this solicitation. Bidders submitting bids in person must have their sealed bids date and time stamped upon
delivery to the Purchasing Department of the DCSD by a Purchasing Department representative. Sealed bids must
be placed in the care of a Purchasing Department representative.

Hand Delivery Submission
Prior to the submission deadline of Tuesday, October 12, 2021 at 2:00PM EST, an appointment must be scheduled
with the Purchasing Department by submitting an email request to solicitationquestions@dekalbschoolsga.org.
Please enter “Bid Submission Appointment – 22-497 Custodial Supplies” in the subject line of your email. All
appointments must be scheduled on a Monday, Tuesday, Thursday or Friday between 9:00AM-12:00PM Noon,
before the October 12, 2021 proposal deadline. A confirmation of the appointment will be sent via email.
Failure to follow these sealed bid label and submission requirements may cause bids to be declared non-responsive
and rejected.

Virtual Public Bid Opening
The public opening will be held virtually through Microsoft Teams on Tuesday, October 12, 2021 at 3:00PM EST.
Those who would like to attend the acknowledgement, please register no later than Monday, October 4, 2021 by
4:00PM EST, by sending an email to solicitationquestions@dekalbschoolsga.org. Please enter “Public Opening –
Bid No. 22-497 Custodial Supplies” in the subject line of your email. An invitation will be sent to those participants
no later than Tuesday, October 12, 2021 by 10:00AM EST.

Time is of the Essence
Award criteria includes the most accommodating delivery dates as determined by DCSD. Specify your earliest
__________ and latest __________ delivery or service commencement delivery dates after receipt of the purchase
order.
Bid Prices
I hereby certify that the cost(s) included in this bid are accurate and binding for ninety (90) days from the Invitation to
Bid opening date. If an award is not made within ninety (90) days, it shall be incumbent upon the bidder to notify
DCSD in writing if it does not want its bid submittal considered further. Failure to notify the DCSD shall mean that the
bid submitted remains valid until award, even if beyond ninety (90) days.
I further certify that the proposed cost(s) are accurate and reflect any applicable discounts and that the company
which I represent shall deliver the goods and/or services for this amount. I also agree that no extra cost or payments
to any entity, including bidder, will be allowed for any miscalculation, deficiency or difference later discovered.
Bidder must sign below acknowledging the above statement.

Signature of Engaging Official: ______________________________________________ Date: _____________
(Company Name / Certifying Official Signature)

Price Provision
This is a term contract from December 1, 2021 through November 30, 2022 with a price escalation/de-escalation
provision at renewal/extension time. Bid prices will be firm from December 1, 2021 through November 30, 2022.
Actual price(s) bid must be based on current manufacturer's price to the bidder plus bidder mark-up and consistent
with market indices. Price changes (up or down) by the bidder to the DCSD will be allowed only at the bid
renewal/extension anniversary and shall be based on the percentage change of the manufacturer's cost to the
bidder. Only one (1) price change will be allowed during any 12-month period and at the renewal/extension
anniversary, commencing with December 1, 2022 (the extension/renewal date) on any individual product or service
included in this bid.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 4

The bidder must supply the Purchasing Department of the DCSD with written proof from the manufacturer when and
if price changes occur. The written notification from the manufacturer (for DCSD) shall specify actual dollar changes
or shall specify the price changes as a percentage.
The bidder shall provide the Purchasing Department of the DCSD a minimum of thirty (30) day notice before price
changes take effect.

DCSD is not obligated to accept price escalations/de-escalations and reserves the right to negotiate with the next
lowest bidder.

Renewal/Extension Options
DCSD reserves the right to extend this bid contract prior to the bid contract end date of November 30, 2022 for up to
three (3) years through November 30, 2025 with the consent and written confirmation of the successful bidder.

Compliance with Specifications
Bidder must indicate below whether or not this bid is in complete compliance with the stated specifications. If there
are any deviations from the specifications, the bidder must indicate in writing what the deviations are and must submit
with the bid a complete descriptive literature on the actual items bid. Attach and label additional sheets if necessary.
___ Bid is in complete compliance with bid specifications.
___ Bid deviates from stated specifications as follows:
_____________________________________________________________________________________
_____________________________________________________________________________________

INSIDE DELIVERY REQUIRED.

The quantities shown in these bid documents are estimates, which are provided for your information.
However, actual quantities purchased may vary.

Proposed Alternatives/Comparables/Equivalents
If bidding an alternate/comparable/equivalent, specify below the product being bid, and attach fully descriptive
literature. FAILURE TO PROVIDE THIS INFORMATION WITH THE BID RESPONSE WILL CAUSE THIS BID TO
BE NON-RESPONSIVE AND REJECTED. DCSD reserves the right to have an onsite viewing and demonstration
of any alternates. DCSD will determine whether an alternate is acceptable, and the decision of DCSD will be final.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

_____________________________________________________________________________________

References
Bidder shall provide a minimum of two (2) client references, which are comparable to DCSD, and for whom the bidder
has fulfilled a project of similar scope and complexity as this Invitation to Bid, Bidder shall include the following
information with the client references: company name, contact person, company address, telephone number, and
email address. Submit references using the form provided on page 36.

Brochures, Catalogs, Manuals, Websites, Literature
In addition to the formal response to this bid, all bidders are encouraged to submit brochures, catalogs, manuals,
website materials, industry literature, DVDs and any other marketing and informational media which will support and
enhance their submission value.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 5

Added Value
Bidders are encouraged to describe in detail all added value or additional services or benefits available and offered
at no cost to DCSD in their bid responses. Attach and label as “ADDED VALUE.”

Illegal Immigration Reform and Enforcement Act of 2011
The Illegal Immigration Reform and Enforcement Act of 2011 applies to and is a requirement for all DeKalb County
School District solicitations for physical performance of services (i.e. public works contracts). The Illegal
Immigration Reform and Enforcement Act of 2011 does not apply to solicitations for items, commodities and
products.

Bidders must complete and/or have their subcontractors complete the following forms:
1) Immigration and Security Certification
2) Bidder E-Verify Affidavit
3) Contractor Affidavit (Contractor Only)
4) Subcontractor Affidavit (Subcontractor Only)
5) Sub-Subcontractor Affidavit (Sub-Subcontractor Only)
The Immigration and Security Certification, the Bidder E-Verify Affidavit, the Contractor Affidavit, the Subcontractor
Affidavit and the Sub-Subcontractor Affidavit are found on pages 30-35 of this solicitation document. The Immigration
and Security Certification, the Bidder E-Verify Affidavit, the Contractor Affidavit, Subcontractor Affidavit and the Sub-
Subcontractor Affidavit must be completed, notarized and submitted with your bid response.
I acknowledge the Illegal Immigration Reform and Enforcement Act of 2011 requirements for service providers and
confirm by my signature below that the Immigration and Security Certification, the Contractor Affidavit, the
Subcontractor Affidavit and the Sub-Subcontractor Affidavit are each completed, notarized and made a part of this
solicitation response package. I also acknowledge that all items or services furnished to DCSD must comply with
applicable federal and state immigration laws, and regulation.
______Please check here if the Illegal Immigration and Reform Act of 2011 does not apply to your solicitation,
because it is one for items, commodities, or products. If this does not apply to any portion of the solicitation, then the
bidder is not required to complete the Contractor Affidavit, the Subcontractor Affidavit and the Sub-Subcontractor
Affidavit found on pages 33-35. Please be advised that pages 30-32 must still be completed.

Signature of Engaging Official: ________________________________________ Date: _____________
(Company Name / Certifying Official Signature)
Financial Statements/Stability
Bidder shall provide a copy of their company’s annual financial statements for the previous two (2) years – 2019
and 2020. Bidder shall provide a copy of their company’s annual report for the previous two (2) years – 2019
and 2020, if it exists.
Business License
Bidders shall submit with their submission, a copy of their valid company business license. If the bidder is a Georgia
corporation, bidder shall submit a valid county or city business license. If the bidder is not a Georgia corporation,
bidder shall submit a certificate of authority to transact business in the state of Georgia and a copy of their valid
business license issued by their home jurisdiction. If bidder holds a professional certification which is licensed by the
state of Georgia, bidder shall submit a copy of their valid professional license. Any license submitted in response to
this requirement shall be maintained by the bidder for the duration of the contract.
Questions and Inquiries
It is intended that this bid be adequate for any bidder to respond to the DCSD’s requirements. However, should
bidders have questions; all questions shall be submitted electronically via email to Phyllis D. Jones at
solicitationquestions@dekalbschoolsga.org. Questions submitted to any other mail box, voice mail or e-mail
address will not be considered for response. The deadline for receipt of bidder questions is Tuesday, September

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 6

28, 2021 at 12:00 PM. Questions received after the deadline time will not be considered. Questions received by the
deadline time will be answered in writing and posted to the following website no later than Thursday, September
30, 2021 at 4:30 PM.
https://dekalbschoolsga.ionwave.net/Login.aspx

Bid Contact
The assigned contact person for this bid is Phyllis D. Jones, Buyer for the Purchasing Department. Phyllis D. Jones
can be reached at (678) 676-0285 or by email at https://dekalbschoolsga.ionwave.net/Login.aspx.

Except with the consent of the bid contact person, all bidders, including any persons affiliated with or in any way
related to bidders, are strictly prohibited from contacting DCSD employees or consultants for DCSD on any matter
having to do in any aspect with this bid, other than as provided herein. Any and all contacts with such persons
associated with DCSD shall be in writing, in appropriate circumstances or cases, as directed by the contact person
above. Except as expressly provided in, or permitted by, the bid documents, from the date of issuance of the Invitation
to Bid until final DeKalb County Board of Education approval of contract award, the bidder submitting a bid shall not
initiate any communication or discussion concerning this procurement with any employee, agent, representative, or
member of the DeKalb County Board of Education. Any violation of this restriction may result in the rejection of the
bid response.

Board Member Communication with Prospective Vendors
Vendors shall not contact Board members individually for the purpose of soliciting a purchase or contract between
the time a bid is formally released and a recommendation is made by the administration to the Board. If a vendor
violates this prohibition during this timeframe, consideration for the vendor for award shall be invalidated. Board
members shall be notified of possible violations and actions taken.

Merchantability and Quality
Bidder warrants that the goods will be of merchantable quality, free from defects in materials and workmanship, and
will conform to the descriptions and specifications contained in this document and in bidder’s catalogs, product
brochures and other representations, depictions or models of the goods.
Specify your warranty/guarantee beyond that stated above in definite terms. Add additional literature/sheets if
necessary. Provide a clear description of warranty/guaranty service offered, duration of service, and all stipulations
(i.e.,service provided on-site, call tag return required, vendor on-site pick-up, parts and labor included, parts only,
number of years from purchase date warranty is valid, etc.):
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________

F.O.B. Destination
All prices are to be F.O.B. Destination with freight prepaid by the bidder. Bid prices must include all charges for
delivery and unloading as directed by the building authorities.
Conformity with Laws and Regulations
All items or services furnished must comply with applicable federal, state, and local laws, codes, and regulations.
Exclusion of Trade Usages
This document contains all the terms, conditions and obligations to which DCSD and the successful bidder have
agreed, and shall not be modified, controlled, explained, supplemented or affected in any way by any usage of trade
not expressly included in this agreement.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 7

Conformity with UCC
Unless the context requires otherwise, all terms used in this document and which are defined in the Uniform
Commercial Code (“UCC”) as adopted by the State of Georgia shall have the same definition set forth in the UCC on
the date of this agreement.

Approval by the DeKalb County Board of Education
Official approval by the DeKalb County Board of Education is required for this procurement. No contract shall be
construed to be formed without the advance official approval of the DeKalb County Board of Education.
Cancellation
Awards, contracts, and extensions may be cancelled for convenience by the DeKalb County School District (DCSD)
at any time. Any Cancellation by Owner will be effective three (3) business days after receipt of the written notice
from the Owner to the Service Contractor. In the event of termination of this contract by DCSD, the DCSD will be
responsible only for those items and or services that have been delivered and accepted according to the bid
requirements.
Conditional Bids
Bids that are conditional (e.g., "Prices Subject To Change," “Prices F.O.B. Shipping Point," etc.) will not be
considered. Bids which in any way qualify or vary the terms of these instructions, conditions, and specifications shall
be considered non-responsive and rejected.
No Obligation/No Order(s) Guaranteed/Cost to Bid
The contract will be awarded to the lowest responsive and responsible bidder meeting the specifications within this
Invitation to Bid if the appropriate funds are available and the contract is approved by the DeKalb County Board of
Education. The acquisition of any program, product, or element by bidders to satisfy any requirements of this
Invitation to Bid is the sole responsibility of bidders. There is no guarantee that any bidder will receive an order as a
result of a bid or request for quotation. Any/all costs incurred, including sample submission (if required) by the bidder
in preparation and submission of this bid, including catalog mailing, are the sole responsibility of the bidder. Expenses
incurred by the bidder will not be reimbursed by DCSD or become a reason for placing an order with the bidder.
Bidder must sign below acknowledging the above statement.

Signature of Engaging Official: ______________________________________________ Date: _____________
(Company Name / Certifying Official Signature)

Bidder Internal Coordination
DCSD will look to the bidder as having “one corporate face” and will expect the bidder to coordinate, bid and deliver
those products and services best able to meet the identified needs of DCSD without DCSD’s involvement in
subcontractor arrangements. The terms and provisions in this bid and any subsequent contract shall bind the bidder.
Nothing contained herein shall create any contractual relationship between any subcontractor and DCSD. The
primary bidder will be responsible for the supervision and conduct of any subcontractors assigned to this project.
Purchase order(s) will be issued to the successful bidder only.
Funding Provisions
No purchase will be made if funding is not approved by the DeKalb County Board of Education.
Fiscal Year Funding Implications
The fiscal year for DCSD begins July 1 and ends June 30. This solicitation and any resulting contract(s) may contain
renewal and extension options. This solicitation, any resulting contract(s), and renewal and extension options are
subject to approval and funding by the DeKalb County Board of Education. This solicitation, any resulting contract(s),
and renewal and extension options shall terminate absolutely without further obligation on the part of DCSD at the
end of the fiscal year following the date of the solicitation and at each June 30 renewal anniversary date thereafter

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 8

unless the successful bidder is notified otherwise and agrees in writing to the exercise of renewal and extension
options.
Taxes
Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption Certificate
will be furnished upon request.
News Release
Any news release or publicity pertaining to any phase of this project must be cleared through the DCSD Executive
Director of Communications.

Non-Discrimination
DCSD does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or
expression, genetic information, national origin, age or disability in any of its employment practices, education
programs, services, or activities.
DCSD supports an open, fair, and impartial free-market DCSD which maximizes competition and seeks to include all
responsible businesses and to provide ample opportunities for business growth and development. Minority
businesses are encouraged and given the opportunity to bid on various projects; however, all responses will be
evaluated on the same criteria. It is not the intention or desire of DCSD to restrict or impede competition, nor to
increase the cost of the work.

Drug-free Workplace
By submission of a response to this bid, the bidder certifies that he/she and his/her employees shall not engage in
the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled substances or drugs on
DCSD property during the performance of the contract.

Smoke-free Workplace
By submission of a response to this bid, the bidder certifies that he/she and his/her employees shall not use tobacco
products on DCSD property at any time during the performance of this contract.

Rights Reserved
Award will be made to the lowest responsive and responsible bidder meeting the specifications within appropriated
funds available. DCSD reserves the right to accept or reject any and/or all parts of any bid response(s) submitted,
to accept the entire bid from a single bidder, to accept portions of bids from multiple bidders, and/or to reject all bids
submitted. This right is reserved to award items on this bid by any logical group combination or by individual item,
whichever is in the best interest of DCSD. DCSD reserves the right to waive any technicalities or minor irregularities
in responses received. The decision of DCSD shall be final.

Addenda
It is the responsibility of bidders to frequently check for any addenda posted on the DCSD website - Purchasing
Bulletin Board at the web address below. All posted addenda must be printed, signed by the Certifying Company
Official, and included with the bidder’s bid submission. Failure on the part of bidder's to make themselves aware of,
and to comply with, all addenda requirements will not relieve them of this obligation. Click on the following link to the
Purchasing Bulletin Board.
https://dekalbschoolsga.ionwave.net/Login.aspx

Suspension and Debarment
By submitting this bid, the bidder certifies that the bidding company and/or its principals have not been suspended,
excluded, disqualified, debarred, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction by any federal or state department or agency and that the bidder complies with all
applicable orders, rules and regulations related thereto.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 9

Further, by submitting this bid, the bidder certifies that all lower tier participating individuals and/or company(ies) and
all respective principals of lower tier participants have not been suspended, excluded, disqualified, debarred,
proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction by any federal
or state department or agency and that the bidder complies with all applicable orders, rules and regulations related
thereto.
The certification placed herein is a material representation of fact upon which reliance will be placed as bid
submissions are evaluated and any transaction is entered into. If it is later determined that the prospective bidder
has knowingly rendered an erroneous certification, DCSD may pursue all available remedies including, but not limited
to, suspension and/or debarment.
The bidder shall provide immediate written notice to the Purchasing Department of DCSD if at any time the
prospective bidder learns that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
The bidder agrees by submitting this form that, should the proposed transaction be entered into, the prospective
bidder shall not knowingly enter into any lower tier transaction with a person or entity that is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this transaction.
By signing and submitting this form, the bidder is providing the certification set out above.
Signature of Engaging Official: ______________________________________________ Date: _____________
(Company Name / Certifying Official Signature)

Further, the Purchasing Department of DCSD will check the SAMS website at https://www.sam.gov/SAM/ to
determine if the bidder is listed.

Bidder Performance
The successful bidder is required to perform and fulfill all the undertakings, covenants, terms, conditions, and
agreements of this Invitation to Bid. Specifications contained herein and in the successful response will become
contractual obligations, if an award ensues. Failure of the bidder to fully perform these obligations may result in
cancellation of the award and contract.

Bidder Failure
In the event that a product, property, or service to be furnished by the successful bidder should for any reason fail to
conform to the specifications contained herein, DCSD reserves the right to reject the product, property, or service
and may terminate the contract for default.
Failure of the successful bidder to perform on delivery of goods or services as specified may also result in the removal
of that bidder from doing business with DCSD for a period of not less than one (1) year.

Georgia Open Records Act
All bids proposals submitted in response to DCSD solicitations may be subject to the Georgia Open Records Act
which permits any citizen of this state to inspect and/or copy any documents prepared and maintained or received in
the course of the operation of a public office or agency.

Non-Collusion
Bidders shall fully certify that they, as an individual or as an engaging official of a formal business entity, have not
entered into any agreement, participated in collusion, or otherwise taken any action in restraint of free and competitive
responses to this bid. Further, bidders guarantee that their response are not made in conjunction with or on behalf
of another party and that they have not been directly or indirectly induced in any manner or taken any action to result
in a restriction of trade or in an unfair advantage.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 10

Bidder must sign below acknowledging the above statement.

Signature of Company Representative: _______________________________________ Date: _____________
(Company Name/Certifying Official Signature)

Conflict of Interest
Bidder shall use its best efforts to disclose with their proposal the name of any officer, director, or agent who also is
a DCSD employee, agent, representative, contractor, immediate family member (spouse, child, sibling, or parent or
the spouse of a child, sibling or parent) or DeKalb County Board of Education member. Bidders shall also disclose
the name of any DCSD employee, agent, representative, contractor, immediate family member or board member
who owns, directly or indirectly, an interest in five percent or more in the Bidder’s company or any of its branches.
In the event the Bidder was aware of a conflict of interest prior to the award of the contract and did not disclose the
conflict DCSD may, at its discretion, terminate the contract for default. The Bidder further agrees that, if after
award, a conflict of interest is discovered, an immediate and full disclosure in writing must be made to the DCSD
Purchasing Department which must include a description of the action which the Bidder has taken or proposes to
take to avoid or mitigate such conflicts. If a conflict of interest is determined to exist, DCSD may, at its discretion,
cancel the contract. Bidders shall certify that their response to this Bid is impartial, at arms-length, and free of any
conflict of interest at this time, unfair advantage, or personal benefit to any DCSD official.

Bidder must sign below acknowledging the above statement.

Signature of Company Representative: _______________________________________ Date: _____________
(Company Name/Certifying Official Signature)

Applicable Laws
This bid is subject to the laws of the State of Georgia. Bidder shall comply with all federal, state and local laws and
applicable regulations and shall be in possession of all licenses and permits necessary for the delivery of products
or services described herein.

Permits and Applicable Laws
Bidders shall at their own expense obtain all required local, state, and federal laws, permits, certifications, and
licenses and shall comply with the most stringent provisions of local, state, and federal laws, ordinances, rules, and
regulations necessary to the full execution of the requirements stated herein. Bidders shall maintain all such permits,
licenses, certifications, and compliances in a current status throughout the course of the contract. Bidders shall submit
copies of permits, licenses, and certifications evidencing proof of the aforementioned immediately upon request of
DCSD. Bidders shall be in compliance with registration with the Georgia Secretary of State’s office as applicable.

Entirety of Agreement/Additional Terms
In the event an award is made to a bidder, this bid document represents the entire agreement between DCSD and
the successful bidder. DCSD shall not be bound to additional terms and conditions and/or extraneous language
added to this document by bidders/proponents.

Payment Options
Payment will be made by electronic transactions or paper check. Electronic payments in the form of ACH (Paymode)
or issued loadable credit cards (e-Payables) are the DCSD preferred methods of payment. Bidders will be issued
paper checks only under special circumstances.

Assignment of Award
Solicitation awards may not be assigned to another party without the expressed written permission of DCSD.

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COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 11

Ownership Rights
DCSD shall retain ownership rights to the contents of all documents, supporting literature and data submitted by
bidders in relation to this bid.
Infringement
Bidders shall fully indemnify Indemnitees against any claims of infringement or any patent, copyright, trade secret,
trademark, or other intellectual property rights related to the bidder’s response to this bid or upon contract award.
Bidder’s obligation to indemnify any Indemnitee shall survive the completion, expiration, or termination of bidder’s
agreed-upon contract.
Confidentiality and Non-Disclosure
Information made available to bidders by DCSD shall be used only for purposes related to responding to
this bid and shall not be used for any other purpose without the express written permission of DCSD.
Bidders to this bid unequivocally agree to assume responsibility for protecting and safeguarding the
confidentiality of DCSD records that are not public information. Such information may include, but is not limited to,
student and human resource file contents.

Indemnification
1) The successful bidder shall indemnify, defend, and hold harmless the DeKalb County School Board, the DeKalb
County School District, DCSD, and their officials, officers, employees, agents, volunteers, and assigns (all of whom
may collectively be referred to as "Indemnitees" throughout this Bid), from any and all claims, demands, suits,
actions, legal or administrative proceedings, losses, liabilities, costs, interest, and damages of every kind and
description, including any attorneys’ fees and/or litigation and investigative expenses, for bodily injury, personal injury,
(including but not limited to bidder’s employees), or loss or destruction of property (including loss of use, damage or
destruction of DCSD owned property) to the extent that any such claim or suit was caused by, arose out of, or
contributed to, in whole or in part, by reason of any act, omission, professional error, fault, mistake, or negligence
whether active, passive or imputed, of the bidder its employees, agents, representatives, or their employees, agents,
or representatives in connection with or incidental to bidder’s performance of the agreed-upon services regardless of
whether such liability, claim, damage, loss, cost or expense is caused in part by an Indemnitee.

2) The successful bidder shall also indemnify, defend, and hold harmless the Indemnitees from any and all costs,
expenses, claims, demands, rights, liabilities and causes of action inuring to bidder from events over which the
Indemnitees exercise no control, such as Acts of God, strikes or government restrictions.

• Bidder's obligation to indemnify any Indemnitee shall survive the completion, expiration, or termination of
bidder’s agreed-upon services for any reason.

Certificate of Insurance
Certificate of Insurance and/or ACORD Form is required with solicitation submittal.
Insurance
The DCSD Risk Management Unit sets insurance and indemnification requirements for each solicitation.

Certificate of Insurance and/or ACORD Form is required with solicitation submittal. Provision of Certificate of
Insurance is a mandatory requirement. Proposals submitted with Certificates of Insurance will be considered
conditionally responsive to the insurance and indemnification requirement. Final award of this bid will be contingent
upon receipt within ten (10) business days of request for insurance documentation complete with the following
requirements and fully acceptable to the DCSD Risk Management Unit. No work will commence and no purchases
will be made without the written statement of approval of insurance coverage from the DCSD Risk Management Unit.
In the event the awarded bidder cannot produce insurance coverage acceptable to the DCSD Risk Management Unit
within the time provided, DCSD reserves the right to award this solicitation to the first runner-up.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 12

1) Bidder shall procure and maintain throughout the term of this agreement a policy or policies of insurance providing
coverage as set forth below. The foregoing policies shall be obtained from insurance companies approved to do
business in the State of Georgia and companies acceptable to DCSD. Bidder shall procure the insurance policy or
policies at the bidder’s own expense and shall furnish to DCSD a certificate(s) of insurance containing the following
information:
(a) Name and address of agent/broker;
(b) Name and address of insured;
(c) Name of insurance company, underwriting syndicate, or other insuring entity;
(d) Description of coverage in standard terminology;
(e) Policy period;
(f) Policy number;
(g) Limits of liability;
(h) Name and address of certificate holder;
(i) Acknowledgment to the DCSD of notice requirements of material adverse change;
(j) Signature of authorized agent/broker;
(k) Telephone number of authorized agent/broker; and
(l) Details of policy exclusions applicable to this agreement in comments section of the certificate of insurance.
All certificates evidencing primary and excess layers shall be renewed and kept current and up to date on an
annual basis.

(2) Bidder is required to maintain the following insurance coverage during the term of this
agreement:
(a) Workers Compensation Insurance in the amounts of the statutory limits established by
the General Assembly of the State of Georgia. Bidder shall have the ability to self-insure its required
workers compensation coverage if bidder is an approved self-insurer in the State of Georgia.
(b) Comprehensive General Liability Policy, or equivalent coverage, to include products
and completed operations liability and contractual liability. The Comprehensive General Liability
Policy shall have dollar limits sufficient to insure that there is no gap in coverage between this policy
and any excess or Commercial Umbrella Policy described below.
(c) Comprehensive Auto Policy to include but not be limited to liability coverage on any
owned, non-owned and hired vehicle used by bidder or bidder’s personnel in the performance of this
agreement. The Comprehensive Automobile Policy shall have dollar limits sufficient to insure that
there is no gap in coverage between this policy and the excess or Commercial Umbrella Policy
required under this agreement.
(d) Commercial Umbrella or Excess Liability Policy, which must provide the same or
broader coverage than those provided for in the above Comprehensive General Liability and Business
Auto Policies. Policy limits for the Commercial Umbrella or Excess Liability Policy shall have an
annual aggregate limit not less than $2,000,000.
(e) Under all coverage and certificates required hereunder, policies shall or be endorsed
to include the following terms and conditions:
(i) All policies and coverage shall be on an “occurrence” not “claims made” basis.
(ii) The foregoing policies shall contain a provision that coverage afforded under the
policies will not be canceled, or not renewed, allowed to lapse for any reason until at
least sixty (60) days prior written notice has been given to DCSD.
(iii) Shall waive all right of subrogation against Indemnitees (as defined in Part II, Section I of this
RFP) for losses arising out of this agreement.
(iv) A severability of interest or cross liability clause or endorsement applies to commercial general
liability and excess liability policies.
(v) Certificates of Insurance showing such coverage to be in force shall be filed with

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 13

DCSD prior to commencement or continuation of any work under this agreement.
(vi) All such coverage shall remain in full force and effect during the term and any
renewal or extension thereof.
(f) Under coverage and certificates required under Sections 2(a), 2(b), (c), and (d) above,
policies shall be endorsed to include the following terms and conditions:
Minimum limits of $1,000,000 per occurrence $2,000,000 in the annual aggregate.
Primary limits of coverage in the amount of $1,000,000 per occurrence must be with insurers
approved to conduct business in the State of Georgia. Excess or umbrella liability insurance may
be placed with any insurer submitted by bidder, including captive or self-insured programs, with the
prior written approval of DCSD.
(ii) Contractual liability coverage, specifically referencing this agreement and its
Indemnity, applies to liability assumed by the named insured.
(iii) Shall include Indemnitees as additional insured.
(iv) Shall waive all right of subrogation against Indemnitees (as defined in Part II, Section I of this
RFP) for losses arising out of this agreement.
(v) A severability of interest or cross liability clause or endorsement applies to commercial general
liability and excess liability policies.
(vi) Shall be primary and not excess to any other coverage provided by or available to the Indemnitees
(as defined in Part II, Section H of this RFP).

(g) Bidder shall require any and all subbidders performing work under this agreement to carry insurance of
the types and with limits of liability as bidder shall deem appropriate and adequate for the work being
performed. However, the obligations of the bidder to the Indemnitees assumed in Sections of
Indemnification, and Insurance shall not be reduced or diminished by the standards set for the
subbidders. Further, bidder agrees that their obligations to indemnify and insure the Indemnitees shall
pertain to all losses arising out of the subbidder’s acts or negligence in the same manner and to the
same extent as if committed by the bidder. Bidder shall obtain and make available for inspection by
DCSD, current certificates of insurance evidencing insurance coverage
by such subbidders.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 14

ALL BIDS ISSUED BY DCSD ARE ADVERTISED IN THE LEGAL SECTION OF THE CHAMPION NEWSPAPER,
(404) 373-7779, POSTED ON THE DCSD WEBSITE AND POSTED IN THE TEAM GEORGIA MARKETPLACE’S
GEORGIA PROCUREMENT REGISTRY. Bidders are solely responsible to review and make themselves aware
of DCSD bids posted on the following website:

https://dekalbschoolsga.ionwave.net/Login.aspx

THIS IS NOT AN ORDER.
Bid responses will be received in the Purchasing Department between the hours of 8:30 AM and 4:30 PM only,
Monday through Friday, excluding DCSD holidays and closings as well as inclement weather closings.
DCSD is not responsible for misdirected mail, mail not received, and/or mail delivered late by designated
carriers.
BIDS RECEIVED IN THE PURCHASING DEPARTMENT AFTER THE BID DEADLINE DATE AND
TIME SHALL BE CONSIDERED NON-RESPONSIVE AND REJECTED.
BIDS DELIVERED TO ANY OTHER SCHOOL OR LOCATION OTHER THAN THE PURCHASING
DEPARTMENT OF THE DCSD SHALL BE CONSIDERED NON-RESPONSIVE AND REJECTED.
BIDS DELIVERED BY EXPRESS CARRIER WITH PAID DELIVERY RECEIPT SERVICE AND
THAT ARE RECEIVED IN THE DCSD OFFICE’S MAILROOM BEFORE THE SCHEDULED BID
SUBMISSION DEADLINE SHALL BE CONSIDERED RESPONSIVE AND ENTERED POST
OPENING INTO THE BID TABULATION.
LABELS WITH THE PROPER BID INFORMATION AS SHOWN ON THE INVITATION TO BID
COVER SHEET AND IN COMPLIANCE WITH THE DETAILED INSTRUCTIONS STATED INSIDE
THIS DOCUMENT ARE PROVIDED IN YOUR BID PACKAGE FOR YOUR CONVENIENCE AND
USE. YOU MAY ALSO DOWNLOAD LABELS TO CUT AND PASTE ONTO YOUR SEALED BID
RESPONSE ENVELOPE, BOX OR EXPRESS CARRIER PACKAGE BY CHOOSING
ATTACHMENT 1 FROM THE INTERNET AT:
https://dekalbschoolsga.ionwave.net/Login.aspx
BID RESPONSES MUST BE SUBMITTED SEALED, CORRECTLY ADDRESSED AND IN
COMPLIANCE WITH THE DETAILED INSTRUCTIONS STATED INSIDE THIS BID DOCUMENT.
BOXES OR EXPRESS CARRIER PACKAGES CONTAINING SEALED BID RESPONSES MUST
ALSO BE CORRECTLY ADDRESSED AS SHOWN ON THE INVITATION TO BID COVER SHEET
AND IN COMPLIANCE WITH THE DETAILED INSTRUCTIONS STATED INSIDE THIS BID
DOCUMENT.
BIDS RECEIVED BY TELEGRAM, FACSIMILE, E-MAIL, OR TELEPHONE WILL NOT BE ACCEPTED.

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COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 15

NOTICE TO BIDDERS
FOR SECURITY REASONS, ALL BIDDERS ATTENDING BID OPENING MUST
REGISTER AT THE SECURITY STATION FIRST FLOOR FRONT DESK AT 1701
MOUNTAIN INDUSTRIAL BOULEVARD, STONE MOUNTAIN, GEORGIA 30083
BEFORE ATTENDING BID OPENING.
ALL BIDDERS SUBMITTING BIDS IN PERSON MUST HAVE THEIR SEALED BIDS DATE AND TIME
STAMPED UPON DELIVERY TO THE PURCHASING DEPARTMENT BY A PURCHASING
DEPARTMENT REPRESENTATIVE AND SEALED BIDS MUST BE LEFT IN THE CARE OF A
PURCHASING DEPARTMENT REPRESENTATIVE. PURCHASING DEPARTMENT
REPRESENTATIVES WILL ISSUE RECEIPTS FOR BID SUBMITTALS IF REQUESTED.

SEALED BIDS LEFT RANDOMLY IN THE BUILDING, THE DIVISION OF FINANCE, OR THE
PURCHASING DEPARTMENT WITHOUT BEING DATE AND TIME STAMPED OR WITHOUT
ENSURING A PURCHASING DEPARTMENT REPRESENTATIVE TAKES POSSESSION OF SAME
SHALL BE CONSIDERED NON-RESPONSIVE AND REJECTED.

ANY CLAIM BY PROPOSING ENTITY OF ERROR IN THEIR PROPOSAL MUST BE MADE BEFORE
PROPOSALS ARE OPENED, OR THE CLAIM SHALL BE DEEMED WAIVED. ANY PROPOSING
ENTITY MAY WITHDRAW THEIR PROPOSAL AT ANY TIME BEFORE THE TIME AT WHICH
PROPOSALS ARE DUE AND THE REQUEST FOR PROPOSALS IS CLOSED AND, HAVING DONE
SO, NO PROPOSING ENTITY WILL BE PERMITTED TO RESUBMIT A PROPOSAL.

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COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 16

Purpose and Objective
The purpose and intent of this invitation to bid is to secure single fixed prices and establish a term contract for the
purpose of delivery of custodial supplies to the District central warehouse.
DCSD custodial supplies equipment purchase will fall into one of two categories: Warehouse Stock Purchases and
Catalog Discount.
Category #1 Warehouse Stock Purchases- DCSD Warehouse orders will be shipped to the district warehouse.
Orders shall be packaged, boxed, and damage free.
Category #2 Catalog Discount- Items not specified in Category 1, will be priced based on a set catalog discount per
manufacturer. This purchase will require delivery, assembly, and installation/placement as stated in the previous
category. Only those vendors responding to and subsequently receiving award for at least one item in category 1
will receive award for this category. Vendors only responding to Category #2 will not be considered.

Scope of Work
DeKalb County School District is requesting bids to establish firm fixed prices for custodial supplies. This annual bid
may be renewed for three (3) additional one- (1) year periods subject to vendor acceptance, satisfactory performance
and staff’s determination that a renewal would be the best interest of DSCD. Notification of the interest to renew will
be mailed 60 calendar days in advance of the expiration date of this award.

Quantities
Quantities of materials to be furnished under the specifications as shown on the bid form, or elsewhere, is
approximate only and not guaranteed. DCSD does not assume any responsibility that the final quantities shall remain
in strict accordance with the estimated quantities, nor shall the Selected Bidder plead misunderstanding or deception
because of such estimated quantities or of the character, location of work, or other conditions pertaining thereto.

Award
This bid may be awarded to multiple vendors on an item-by-item basis whose overall bids are the lowest, most
responsive and responsible in accordance with the specifications of this invitation to Bid.

Deliveries
Bid prices shall be FOB. Deliveries must be made from 8:00 am to 2:00 pm. All other deliveries must be approved
in advance by DCSD warehouse staff.
When issued a Purchase Order by DCSD for materials designated as a standard stock item, the vendor must ship
the order complete up to the minimum stock quantity within three (3) working days. All other items should be
delivered within seven (7) working days. Vendor shall also notify the DCSD within one (1) business day of receiving
the purchase order of any backorders. DCSD reserves the right to cancel backorders and order from other sources.
Any failure to comply with the terms and requirements of the bid may result in cancellation of all or part of the award.

Renewal/Extension Options
DCSD reserves the right to extend this bid contract prior to the bid contract end date of December 30, 2022 for up
to three (3) years through December 30, 2025 with the consent and written confirmation of the successful bidder.
All prices shall be firm for the term of this contract.

Descriptive Literature and Samples
Samples may be required by the three lowest bidders for all bid items and must be furnished by the bidder free of
charge to the DCSD for review and evaluation within five (5) calendar days when requested by the Procurement
Department. Bidders who do not comply with this request will be considered non-responsive. Each individual sample
must be labeled with the bidder’s name and manufacturer’s item number. DCSD will not be responsible for returning
the samples, in particular those samples of the awarded vendor which will be held for the duration of the contract and
used to assure contract compliance to production samples submitted.

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COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 17

Literature and Samples must be delivered directly to the user/requesting department as follows:
Attention to: Mariel Jennings, Buyer
Department Name: Operations
Address: 1780 Montreal Road
City, State, Zip: Tucker, Georgia 30084
Literature & Samples must be received by: SAMPLES shall be received in the Operations Department
within five (5) calendar days upon request by the Procurement Department.

Bids shall not be considered if descriptive literature and specifications are not received for an equivalent
product or samples are provided upon request.

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COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 18

COST PROPOSAL FORM
Vendor must provide pricing on the form below in the format requested. Manufacturer/Model# must be listed on this form.
Descriptive information including specifications must be included with response for each equivalent alternate product bid.
Vendor Name:

A. Category 1 - CUSTODIAL SUPPLIES

Bid As Specified, if not, Specify
# Group 1 - Specifications Est. Qty. UOM Unit Cost Extended Cost
Equivalent Alternate Brand/Model#

Floor Squeegee: Shall have a plated metal frame with a 1 1/16"
tapered 3" long handle adapter and shall have durable 1/8" thick x 2"
1 high black rubber compound blade. Unger MW 550 or DCSD 25 Each $0.00
approved equivalent.
Items 1&2 will be awarded to same manufacturer and vendor.

Handle for Floor Squeegee: Must fit item #1. Handle shall be tapered
2 aluminum, approximately 56” long 50 Each $0.00
Items 1 & 2 will be awarded to same manufacturer and vendor.

Base Board Stripper: Should be 20"- 23" in size, aerosol can, ready to
3
use dilution. Can be in spray gel form.
50 Each $0.00

Long Handle Scraper: Handle must be 48" and 4" angled zinc alloy $0.00
4 75 Each
head. Handle should be gray or silver in color.

Ice Melt: Must be in a 50 lbs. bag, Screened prosact screened rock $0.00
5 50 Each
salt with corrsion inhibitor Anit-Caking agent.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 19

Vomit Control Chemical: Loose Absorbent, Water-Based Liquids,
Cellulose. Loose and granular sorbents are sprinkled on biohazardous
liquids and bodily fluids. When the liquids are absorbed, spills can be
6
swept up. Composition
100 Case $0.00
High Absorbency Acrylic Polymer. Features
Environmentally Friendly and Safe to Handle.

Cleaner, Vandalism - Vandal Mark remover, 20 oz, Aerosol, White,
7 VOC,Content 65,49 contains Sclvents, pH11, Removes Graffiti, For use 100 Case $0.00
with applicator pad.

Chewing Gum Remover: Must be in an aerosol can, ready to use, and
8 200 Case $0.00
must come 12 per case.

Microfiber Cloths- New cloths with option for color code system.
9
Separate cloths for glass.
100 Case $0.00

Bid As Specified, if not, Specify
# Group 2 - Specifications Est. Qty. UOM Unit Cost Extended Cost
Equivalent Alternate Brand/Model#

1 Mop Wringer: Rubbermaid 7575-88 or DCSD approved equivalent. 50 Each $0.00

2 Mop Pail: Rubbermaid 8780-88 or DCSD approved equivalent. 25 Each $0.00

Bucket, Mop With Wringer, 35 quart durable corrossion resistance
3 plastic bucket with 3 inch non- making caster;yellow with caution 25 Each $0.00
on each side of bucket; sideward pressure mop wringer.

Dolly: Rubbermaid 2640-43 Quiet Dolly or DCSD approved
4
equivalent
130 Each $0.00

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COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 20

Dust Pan: Rubbermaid Lobby-Pro 59521 or DCSD approved
5
equivalent.
130 Each $0.00

6 Janitor Cart: Rubbermaid 6173 or DCSD approved equivalent. 35 Each $0.00

Truck, Hand - Heavy duty, 2.75" w x 10" soild rubber tires, wheel with
ball bearings, 5/8" axle, 46"h x 20" w, 8 gauge toe plate, 14 gauge steel
7
frame, welded assembly with rubber hand grip and continuous handle
25 Each $0.00
stair guide, 500 lb capacity. Red or Green

Wet Floor Signs: Caution Yellow or neon green in color alldurable
8 plastic, Size 12 x36 or 4 sided cones 36". Must be printed in English 150 Each $0.00
and Spanish. Rubbermaid or DCSD approved equivalent.

9 Can , Sanitary Waste - This items stand alone waste can. 75 Each $0.00

Sanitary Napkin Bags: Liners to fit Sanitary Napkin Disposal unit
10 approximately 9" wide, 11" high, and 4 ½" deep. Rubbermaid 6141 or 330 Case $0.00
DCSD approved equivalent.

Mats, Dooway Walk 3'x5' vinyl non-woven and top surface fused
11 brown or black 0.350 thick, weight 4.0 to 4.67 sq yd., Frame 120 Each $0.00
resistant,static and fungi resistant. Must be Factory Edged.

Urinal Screen: Hypo allergenic and non-toxic or DCSD approved
12
equivalent.
5,000 Each $0.00

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 21

Bid As Specified, if not, Specify
# Group 3 - Specifications Est. Qty. UOM Unit Cost Extended Cost
Equivalent Alternate Brand/Model#

Floor Pad: Stripping 20", stripping pads shall be suitable for use with
standard speed rotary floor machine for wet stripping hard surface
1 75 Case $0.00
floors to remove floor finish and soil. 5 pads/case, 3M HyPro or
DSCD approved equivalent.

Cleaner, Bonnet Carpet - to use surface type. Product shall remove
dirt ,grease, grime, oil, clay and food stains with no detrimental effect to $0.00
2 100 Each
carpet backing, adhesive, equipment, or personnel. No offensive oders.
5 gallons container. Product container must be silk screen label.

Floor Pads: Stripping 20" pads, extra heavy-duty , commercial grade,
shall be suitable for use with standard speed rotary floor machine for
3 wet stripping hard surface floors to remove floor finish and soil. MUST 600 Case $0.00
PROVIDE ROUND AND SQUARE PADS. 5 pads/case, 3M HyPro or
DSCD approved equivalent.

White Buffing Pad: Buff 20", shall be suitable for spray buffing. Pads
4 shall be of nylon construction with a minimum thickness of 3/4". 5 120 Case $0.00
pads/case, 3M or DSCD approved equivalent.

Red Buffing Pad: Buff 20", shall be suitable for spray buffing. Pads
4 shall be of nylon construction with a minimum thickness of 3/4". 5 120 Case $0.00
pads/case, 3M or DSCD approved equivalent.

5 Insta-Lok, 20"Metal, drive assembly with clutch Plate; 10 Each $0.00
6 Disc, Floor, 100 grit sand screen. Packaged 12 per case 250 Case $0.00

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 22

Ultra High Speed Pad: 20" Natural hair extra. Ultra High Speed Buffer
Pads shall be a cleaning and buffing floor maintenance pad specifically
designed for use with super high speed floor care machines for spray
and dry buffing floor surfaces. Center Hole - All circular discs will have
3 3/8” pop-out center holes. Pad shall be a neutral cream or
7
combination fiber pad and a uniform 1” thickness. Each carton shall be
500 Case $0.00
labeled to identify the contents by name and size. Pad when be used
with a super high speed-buffing machine shall not cause machine to be
overloaded or have excessive difficulty in starting. 5pads/case, 3M or
DSCD approved equivalent.

Square Scrub Pad, 14" x 20". Preparation pad, 10 pads/cs., Square
8
Scrub P1420SQP or DSCD approved equivalent.
100 Case $0.00

Square Scrub Pad: 14" x 20". Blue Pad, 5 pads/cs. Square Scrub
9
P1420RED or DSCD approved equivalent.
200 Case $0.00

Skate: Square Scrub Doodle EBG9 or DSCD approved
10
equivalent.
5 Each $0.00

Bid As Specified, if not, Specify
# Group 4 - Specifications Est. Qty. UOM Unit Cost Extended Cost
Equivalent Alternate Brand/Model#

Inner Vacuum Bag: Vendor must supply inner bag for Advance
1
VU500-15107404754.
100 Pkg No alternate will be accepted. $0.00

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 23

Bid As Specified, if not, Specify
# Group 5 - Specifications Est. Qty. UOM Unit Cost Extended Cost
Equivalent Alternate Brand/Model#

Coned Bowl Mop: Coned bowl mops shall be constructed of an
acrylic yarn puff. It shall be securely fastened to a plastic handle. The
1 handle length shall be no smaller than 14” and no larger than 16”. It 1,200 Each $0.00
shall have a built in squeeze type cup. Impact 3605 or DCSD
approved equivalent

Plumber's Friend / Plunger: Rubber bulb plunger approximately 5 ½”
2 diameter with 24” handle. Continental 520 or DCSD approved 150 Each $0.00
equivalent.

Broom, Corn 100% - Warehouse type, 56" total height, 1 1/8 diameter
handle, varnish handles, 17" corn length, minimum of 13 " con width.
3
Natural un-dyed, corn and yucca fiders, stitched and wound with
300 Each $0.00
100%metal wire.

Broom Push 24" Heavy Duty Hardwood, Block 3 inch wide by 1-1/8
4 inch thick; width 60 inch w/ varnished handle,and 4.25 inch black 100 Each $0.00
bristles. Handle must screw into broom.

Broom Push 36" Heavy Duty Hardwood, Block 3 inch wide by 1-1/8
5 inch thick; width 60 inch w/ varnished handle,and 4.25 inch black 80 Each $0.00
bristles. Handle must screw into broom.

Pump Sprayer w/Flow control assembly and brass nozzle - white
6 durable plastic, 3 gallon / 11.4 liters, commercial grade and chemical 100 Each $0.00
resistant.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 24

Spray Trigger for Spray Bottle: Must be for 16 ounce Industrial
Commercial type sprayer. To be used for spraying various types of
7 cleaning chemicals. (Trigger must fit spray bottle Item #8) 1,300 Each $0.00
Continental 922-H or DCSD approved equivalent. Items 7&8 will be
awarded to the same manufacturer and vendor.

Spray Bottle: 16 oz. Industrial, must be 16 ounce Industrial
Commercial type, to be used in conjunction with cleaning chemicals. $0.00
8 1,300 Each
Continental 932 or DCSD approved equivalent. Items 7 & 8 will be
awarded to same manufacturer and vendor

Bid As Specified, if not, Specify
# Group 6 - Specifications Est. Qty. UOM Unit Cost Extended Cost
Equivalent Alternate Brand/Model#

Window Squeegee: 14", Unger Ergotech or DCSD approved
1 equivalent. Item 1&2 will be awarded to same manufacturer and 150 Each $0.00
vendor.

Squeegee Handle: Must fit squeegee in item #1. Unger Ergotech or
2 DCSD approved equivalent. Items 1 & 2 will be awarded to 50 Each $0.00
manufacturer and vendor.

Spray Applicator: shall be designed for use with a standard water
3 hose and have a dilution ratio setting. Johnson Wax Spray & Foam 15 Each $0.00
Gun or DCSD approved equivalent.

Vinyl Stretch Work Rubbers: Lab Safety Supply #4BQ-16236 or
4
DCSD approved equivalent.
50 Pair $0.00

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 25

Safety pole sign: "Closed for Cleaning", spring action pole. Sign shall
be approximately 11” H x 18” W. The spring action pole should extend
5
from 30” to 44”. Sign should read “Closed for Cleaning”. Rubbermaid
25 Each $0.00
FG9S1500 or DCSD approved equivalent.

Putty Knife: Steel blade, Coated with clear protectant to resist
10
corrosion, red handle for comfort or DCSD approved equivalent.
100 Each $0.00
11 Shoe Cover - PolyGard Style No 15440XL 100 pcs/box 25 Each $0.00

Safety Can W/ Funnel- 2 Gallon, Red Gasoline safety can with poly
yellow funnel; 100% leak tested, UL and ULC listed and FM appoved,
12 Flame arrestor screen, patented comfort grip trigger release with spring 25 Each $0.00
closing lid and fixed handle and baked on power coat finish over lead
free galvanized steel construction.

Saftey Can W/ Funnel- 5 Gallon, Red Gasoline safety can with poly
yellow funnel; 100% leak tested, UL and ULC listed and FM appoved,
13 Flame arrestor screen, patented comfort grip trigger release with spring 25 Each $0.00
closing lid and fixed handle and baked on power coat finish over lead
free galvanized steel construction.

Stainless Steel Cleaner: Must be commerical grade, cleans stainless
14 steel, chrome, aluminum, brass, copper. Must contain d-limonene or 200 Each $0.00
DCSD approved equivalent..

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 26

Bid As Specified, if not, Specify
# Group 7, Mop Products - Specifications Est. Qty. UOM Unit Cost Extended Cost
Equivalent Alternate Brand/Model#

Split Bucket Systems-Black roller for Spin-n-Drop type mops:
1 Buckets are Yellow in color 9 gallon. Fil-mop or DCSD approved 30 Each $0.00
equivalent.

Head, Wet Mop- Full 24 oz. Rayon/nylon dual purpose usage, 4- Ply
2 twist end 1" headbrand (cut-end) Individually Packaged with Brand's 1200 Each $0.00
name on Package.

Mop Handle: 60 inch, wooden handle, Adjustable spring lock & stirrup
3 varnished handle 60" wet mop handle, light weght & adjustable; 1-1/8 100 Each $0.00
hardwood x spring steel jaws. Quick release swing bar

Mop, Toilet - Acrylic Yarn Puff securely fastened to 14" plastic. Built in
4
squeeze type cup. Handle no longer than 16 inches.
100 Each $0.00

Bid As Specified, if not, Specify
# Group 8, Skin Care - Specifications Est. Qty. UOM Unit Cost Extended Cost
Equivalent Alternate Brand/Model#

Packaged Hand Soap: Foam antimicrobial, enriched with vitamins
1
and moisturizers. GoJo.
10,000 Pkg No equivalent accepted. $0.00

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 27

Bid As Specified, if not, Specify
# Group 9, Floor Care- Specifications Est. Qty. UOM Unit Cost Extended Cost
Equivalent Alternate Brand/Model#

Floor Remover: Commercial, Heavy Duty, general purpose alkaline
stripper in 5 gallons, plastic containers.Total Actives 34.4 ± 0.2 2,000 5 Gal. $0.00
pH Concentrate 12.6 ± 0.3, pH (1:4) 12.3 ± 0.2, Weight/Gallon 8.83 lb,
1 Flash Point None to Boiling, Color Clear, Fragrance Mild/No-fragrance
added, Hard Water Stability Clear, Rinsing Properties Excellent, Diluted Cost/Gal
Freeze-Thaw Stability Unaffected by Freezing $0.00
Foaming Properties Low

5,500 5 Gal. $0.00
Floor Finish: 20% - 24% Acrylic Polymer. Commercial High Traffic
Floor finish that provides durable, high gloss shine that resists scuff and
2 heel marks. Recommended for use on most types of interior floors.
PLEASE INCLUDE SDS SHEET. pH 8.6 ± 0.4, Weight/Gallon 8.56 lbs, Diluted Cost/Gal $0.00
Slip Resistance U.L. Classified

Bid As Specified, if not, Specify
Group 10 - Specifications Est. Qty. UOM Unit Cost Extended Cost
Equivalent Alternate Brand/Model#

Gloves, Rubber for Cleaning, (Large): Rubber gloves shall be
puncture resistant and 14 mils thick and 12 " in length. The gloves $0.00
1 100 Dz.
shall have an embossed grip and a rolled cuff. Pro Guard or DCSD
approved equivalent.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 28

Gloves, Rubber for Cleaning, (Medium): Rubber gloves shall be
puncture resistant and 14 mils thick and 12 " in length. The gloves
2
shall have an embossed grip and a rolled cuff. Pro Guard or DCSD
70 Dz. $0.00
approved equivalent .

Gloves, Latex Non-Sterile Disposable- Ambidextrous, Powder free
3 with high anti tear properties; 10 Glovers per box; size Medium, Large 165 Cases $0.00
and X-large.

LINER, WASTE CAN: 65 gallon capacity, color black, 38” x 60”,
9,000 Case $0.00
17mic, HIGH DENSITY interleaved coreless rolls. Size of bag, case Qty. per case:
4
weight, brand name, and mil must be on each case or DCSD
approved equivalent. Color:
Weight of Case:

5 Waste Can: 65 Gallon, with wheels, B114color black, 38" X 58" 1.8mil. 150 Each $0.00

Waste Can: 15-1/4 x 11 x 19-7/8 high 41-14 qt. capacity dark brown or
6
black color; fire resistant, and made from recyclable materials.
250 Each $0.00

900 Case $0.00
Liner Waste Can: 24” x 31”12-16 11.9 net, clear, 16 gallon capacity, Qty. per case:
coreless interleaved rolls, LOW DENSITY, 6 microns, 50 bags per roll,
7 and 20 rolls per case, 1000 per case. Flat bottom seal. Minimum case Case Weight:
weight 12.5 Pounds. Size of bag, case weight, brand name and
microns must be on each case. or DCSD approved equivalent.
Weight in milliter of bag:

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 29

# Category 2 - Catalog Discount/Manufacturer Discounted Percentage

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 30

IMMIGRATION & SECURITY CERTIFICATION

If you are providing service, performing work or delivering goods to the DeKalb County Board of
Education/DeKalb County School District including, but not limited to schools, warehouses and central
offices, the applicable Georgia Security and Immigration Compliance documents found here must be
completed, signed, notarized and submitted with your bid/proposal. Failure to provide this document with
your bid/proposal will result in the disqualification of the bid/proposal.

1) Bidder (the "Bidder") shall at all times comply with the Georgia Security and Immigration Compliance Act, as
amended, O.C.G.A. § 13-10-90 et. seq.

2) In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and
the Georgia Security and Immigration Compliance Act, as amended by the Illegal Immigration Reform Act of
2011, O.C.G.A. § 13-10-90 et. seq. (collectively the “Act”), the Bidder MUST INITIAL the statement applicable
to Bidder below:

(a) _______ (Initial here): order to comply with the Act; is authorized to use and uses the federal authorization
program under the federal work authorization user identification number issued on the date of
authorization below; will continue to use the authorization program throughout the contract period; Bidder
further warrants and agrees Bidder shall execute and return any and all affidavits required by the Act and
the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-.01 et.
seq. [Bidders who initial (a) must attach and return a signed, notarized Contractor Affidavit and Agreement
with the Contract if awarded];

or
(b) _______ (Initial here): Bidder warrants that he/she does not employ any other persons, and he/she
does not intend to hire any employees or to perform the Contract. [Bidders who initial (b) must attach
and return a signed, notarized Affidavit of Exception with the Contract if awarded];

or
(c) ________ (Initial here): Bidder is an individual who is licensed pursuant to Title 26 or Title 43 or by the
State Bar of Georgia and is in good standing when such contract is for services to be rendered by such
individual and thus does not have to provide an affidavit.

3) _____ (Initial here) Bidder will not employ or contract with any subcontractor in connection with a covered
contract unless the subcontractor is registered, authorized to use, and uses the federal work authorization
program; and provides Bidder with all affidavits required by the Act and the rules and regulations issued by
the Georgia Department of Labor as set forth at Rule 300-10-1-.01 et. seq.

4) _____ (Initial here) Bidder agrees that, if Bidder employs or contracts with any sub-contractor in connection
with the covered contract under the Act and DOL Rules 300-10-1- .01, et seq that Bidder will secure from
each sub -contractor at the time of the contract the sub-contractor’s name and address, the employee-number
applicable to the sub-contractor, the date the authorization to use the federal work authorization program was
granted to sub-contractor; the subcontractor’s attestation of the subcontractor’s compliance with the Act and
Georgia Department of Labor Rule 300-10-1-.01, et seq.; and the subcontractor’s agreement not to contract
with sub-subcontractors unless the sub-subcontractor is registered, authorized to use, and uses the federal
work authorization program; and provides subcontractor with all affidavits required by the Act and the rules
and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-.01 et. seq.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 31

5) ______ (Initial here)Bidder agrees to provide the DeKalb County School District with all affidavits of
compliance as required by O.C.G.A. § 13-10-90 et seq. and Georgia Department of Labor Rules 300-10-1-
.01, et seq within five (5) business days of receipt.

_____________________________ ______________________________
Signature Date

_____________________________ ______________________________
EEV/Basic Pilot Program Date of Authorization
User Identification Number

Firm Name: __________________________________________________________

Street/Mailing Address: ________________________________________________

City, State, Zip Code: __________________________________________________

Telephone Number: ___________________________________________________

Email Address: _______________________________________________________

SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____

___________________________________________________
Notary Public
My Commission Expires: ___________________________

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 32

DEKALB COUNTY SCHOOL DISTRICT
Bidder E-Verify Affidavit

By executing this affidavit, the undersigned Bidder verifies its compliance with Immigration Reform and Control Act of
1986 (IRCA), Pub.L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on
behalf of the DeKalb County School District has registered with, is authorized to use and uses the federal work authorization
program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions
and deadlines established by federal law and regulation. Furthermore, the undersigned Bidder will continue to use the federal
work authorization program throughout the contract period. Bidder hereby attests that its federal work authorization user
identification number and date of authorization are as follows:

Federal Work Authorization User Identification number:

Date of Authorization:

Name of Project:

Solicitation Number (if applicable):

Name of Public Employer: DeKalb County School District

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____, ____, 201__ in ___________________________________, __________
(city) (state)
Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Agent:

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 202__.

Notary Public

My Commission Expires:

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 33

DEKALB COUNTY SCHOOL DISTRICT
Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that
the individual firm or corporation which is engaged in the physical performance of services on behalf of the DeKalb County
School District has registered with, is authorized to use and uses the federal work authorization program commonly known as
E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in
O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program
throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction
of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. §
13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are
as follows:

Federal Work Authorization User Identification number:

Date of Authorization:

Name of Subcontractor:

Name of Project:

Solicitation Number (if applicable):

Name of Public Employer: DeKalb County School District

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____, ____, 201__ in ___________________________________, __________
(city) (state)
Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Agent:

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 202__.

Notary Public

My Commission Expires:

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 34

DEKALB COUNTY SCHOOL DISTRICT
Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that
the individual, firm or corporation which is engaged in the physical performance of services under a contract with
_________________________________________ on behalf of the DeKalb County School District has registered with, is
authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement
program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the
undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the
undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-
subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b).
Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the
contractor within five business days of receipt. Subcontractor hereby attests that its federal work authorization user identification
number and date of authorization are as follows:

Federal Work Authorization User Identification number:

Date of Authorization:

Name of Subcontractor:

Name of Project:

Solicitation Number (if applicable):

Name of Public Employer: DeKalb County School District

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____, __________, 201___ in __________________________________, __________
(city) (state)
Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Agent:

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 202__.

Notary Public

My Commission Expires:

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 35

DEKALB COUNTY SCHOOL DISTRICT
Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A.§ 13-10-91, stating
affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for
_______________________________________ and ______________________________________ on behalf of the DeKalb
County School District has registered with, is authorized to use and uses the federal work authorization program commonly
known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines
established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work
authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical
performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-
subcontractor with information required by O.C.G.A §13-10-91(b). The undersigned sub-subcontractor shall submit, at the time
of such contract, this affidavit to ___________________________________________________. Additionally, the undersigned
sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to the contractor within five (5)
business days of receipt. Sub-subcontractor hereby attests that its federal work authorization user identification number and date
of authorization are as follows:

Federal Work Authorization User Identification Number:

Date of Authorization:

Name of Sub-subcontractor:

Name of Project:

Solicitation Number (if applicable):

Name of Public Employer: DeKalb County School District

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, __________, 201___ in ___________________________________, __________
(city) (state)
Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Agent:

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 202__.

Notary Public

My Commission Expires:

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 36

CLIENT REFERENCES
(You are required to copy this form and use one form per reference.)
Attach and label “Bidder’s Client References.”

_______________________________
Company Name Providing Reference

_______________________________
Address City/State/Zip

_______________________________
Name of Contact Person

_______________________________
Telephone Number of Contact Person

_______________________________
Email Address of Contact Person

_______________________________
Date of Relationship

Important! This is a vital part of your bid submission. DCSD will verify customer
references. It is advisable that you inform your reference contact person that you have listed
him/her for reference.

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 37

REQUIRED SUBMITTALS / DOCUMENT CHECKLIST

IMPORTANT NOTICE: Failure to provide the information and/or documentation required in this
solicitation may cause the submission to be declared non-responsive and rejected. Failure to sign
this document at all signature lines may cause the submission to be declared non-responsive
and rejected.

Bidders are required to submit one (1) original, one (1) duplicate copy and one (1) pdf (flash drive)
of the proposal. One (1) duplicate copy and one (1) pdf (flash drive) are required to be submitted
with the original in a sealed package. Responses to this Invitation to Bid must be submitted on 8½”
x 11” single-sided stock, in accordance with the directions outlined on page 2 of this document. All
submittals must include the following items listed below in order to be considered responsive:
• This Invitation to Bid No. 22-497, Custodial Supplies, must be the first document in the submission. This
document consists of pages 1-38 and is located at

https://dekalbschoolsga.ionwave.net/Login.aspx

• Signature on all pages where required
• Addenda – each individual addendum must be printed, signed and inserted immediately following the
solicitation document
• Bid Prices
• Business License
• No Obligation / No Order(s) Guaranteed / Cost to Bid
• Suspension and Debarment
• Non-Collusion
• Conflict of Interest
• Certificate of Insurance
• References
• Georgia Security and Immigration Compliance Act
• Annual Financial Statements for 2019 and 2020
• One (1) original, one (1) copy and one (1) CD (pdf or flash drive) of bid

____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 22-497 CUSTODIAL SUPPLIES PAGE 38

END

SOLICITATION
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE

Agenda Item