JOB SPECIFICATION - Chief Operating Officer

DeKalb County School District
Position Specification
Title: Chief Operating Officer

 DIVISION: Operations                                                                                  GRADE: DPC
 DEPARTMENT: Operations                                                                                WORKDAYS: 246
 REPORTS TO: Superintendent                                                                            FLSA STATUS: Exempt
 RETIREMENT: Teachers Retirement System                                                                APPROVED (HR): August 1, 2021


                                                                 General Statement of Job
The Chief Operating Officer (COO) leads and provides oversight for a high-performing team producing
high quality services and support in the areas of fleet services, transportation, design and construction,
planning, plant services, and school nutrition services.


Essential Duties:
The following duties are representative for this position. The omission of specific statements of duties does not
exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Other duties may be required and assigned.

                   •     Oversees District Operations and employee productivity that builds a highly
                         inclusive culture ensuring organizational objectives and goals are met
                   •     Collaborates with the Superintendent in setting and driving the District’s vision
                         and operational strategy to ensure alignment with short and long-term
                         objectives
                   •     Translates District strategy into actionable goals for performance and growth
                         helping to implement district-wide goal setting, performance management,
                         and annual operating planning
                   •     Ensures conformity and compliance with all appropriate Georgia and
                         Federal laws, State Board of Education and DeKalb County School District
                         Policy, Rules, and Regulations related to operational support
                   •     Defines a proactive organizational framework that supports the delivery of
                         professional services to schools, departments, and District stakeholders
                   •     Monitors performance with tracking and establish corrective measures as
                         needed, prepare detailed reports, both current and forecasting
                   •     Analyzes internal operations and identify and enhance areas in need of process
                         improvement
                   •     Assists Senior Leadership in developing and monitoring of annual plans, budget,
                         and controls measures to ensure alignment with the District’s business strategy
                   •     Builds and sustains effective and trusted relationships with other school
                         districts, related entities, partners, and stakeholders to align resources, and
                         produce successful students, strong families, and engaged communities
Disclaimer: Information contained within this position specification only summarizes information for interested individuals. The statements herein are intended to describe the
general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills
required of a person in this position. If there is a discrepancy between the information in this position specification, the current documents obtained in the Division of Human Resources
will always govern. The DeKalb County School District reserves the right to modify, alter or discontinue these reference materials for any reason.


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                  •      Directs the development of policies and regulations where Operations is the
                         stated custodian
                  •      Supports the mission and vision of the District
                  •      Performs other duties and may work additional hours as directed by
                         Superintendent

Education and/or Experience:
Master’s degree from a Professional Standards Commission approved accredited college or
university in business or operations management, education, finance, or closely related field
required.
Minimum ten (10) years of experience as an administrator in a school district setting or, as an
executive in a corporate environment with demonstrated, successful advancement through the
administrative or executive managerial hierarchy, as appropriate, required.

Certificates, Licenses, Permits:
Valid Georgia Professional Standards Commission approved certificate in educational leadership at
level L-5, NL-5, PL-6 or above required. If a level L-5, NL-5, PL-6, or above certificate is not held, the
individual must be eligible for the NPL certificate in educational leadership or meet the eligibility
requirements for the Support Personnel License from the Georgia Professional Standards
Commission.

Knowledge, Skills & Abilities:
Knowledge of federal, state, local and Board of Education laws, policies, regulations, and
procedures relating to financial management and supportive services; sound management
principles including continuous improvement (CI) principles, and budget, planning, and financial
management practices
Skill in oral, written, and interpersonal communication; coordinating and collaborating with federal,
state, regional and local organizations, and departments to establish and execute responsibilities;
administration and management skills gained through increasingly responsible management
positions; recruiting, training and motivating employees; analytical processing; leading change
process in a large, complex, diverse organization; negotiation, diplomacy, and public relations.
Ability to develop a unified financial management and planning program, with responsibility for
developing budget plans and requests, controlling expenditures, and related activities; establish
objectives and procedures governing the performance of assigned activities among employees;
maintain confidential information; use relevant computer applications; prioritize assignments;
delegate; and manage multiple assignments simultaneously.


ADA Requirements:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are
required only occasionally, and all other sedentary criteria are met.
Disclaimer: Information contained within this position specification only summarizes information for interested individuals. The statements herein are intended to describe the
general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills
required of a person in this position. If there is a discrepancy between the information in this position specification, the current documents obtained in the Division of Human Resources
will always govern. The DeKalb County School District reserves the right to modify, alter or discontinue these reference materials for any reason.


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                                                                                                                                               Chief Operating Officer

Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the
whole hand or arm as in handling.
Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which one
must convey detailed or important spoken instructions to others accurately, loudly, or quickly.
Hearing: Ability to receive detailed information through oral communication, and to make fine
discrimination in sounds, such as when making fine adjustments on machined parts with or without
correction.
Repetitive Motions: Substantial movements (motions) of the wrists, hands, and/or fingers.

Performance Factors:
Interaction with Others: Ability to maintain, on a regular and consistent basis, relationships that are
not characterized by high levels of hostility, social withdrawal, or failure to communicate. Ability to
be flexible relative to daily routines. Ability to demonstrate sensitivity to the differences among
diverse populations.
Concentration: Ability to maintain workflow and thought processes in the presence of frequent
distractions. Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli. Ability to
manage multiple tasks simultaneously with only few or no errors.
Stressful Circumstances: Ability to produce quality work when short or unexpected deadlines are
presented. Ability to adjust work processes without incident when new and unexpected directions
are given relative to a project that may be in process. Ability to maintain composure and not
compound a situation when interacting with persons who may be angry, demanding or otherwise less
than polite.
Independent Judgment: Ability to complete work tasks without being given precise directions relative
to work steps or the final project.
Organizational Skills: Ability to establish priorities; simultaneously manage multiple tasks; and
deliver a quality work product by a designated deadline.
Decision Making: Ability to make appropriate business decisions.
Attention to Detail: Ability to recognize errors or layout features that detract from the physical
attractiveness or accuracy of a work product.
Public Contact: Ability to communicate professionally and effectively, both verbally and in writing,
with superiors, colleagues, and other individuals within and external to the school district. Ability to
demonstrate professionalism while interacting with others and to maintain constructive working
relationships.
Attendance and Dependability: Ability to be depended on to report to work at the scheduled time
and to seldom be absent from work. Ability to complete work in a timely, accurate manner and to
be conscientious about work performance.
Travel: Ability to travel throughout the school district and across the country and abroad on behalf of
the school district.




Disclaimer: Information contained within this position specification only summarizes information for interested individuals. The statements herein are intended to describe the
general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills
required of a person in this position. If there is a discrepancy between the information in this position specification, the current documents obtained in the Division of Human Resources
will always govern. The DeKalb County School District reserves the right to modify, alter or discontinue these reference materials for any reason.


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