Board Policy BBC, Board Committees

                                                                                                     Board Policy Manual
                                                                                             DeKalb County School District

 Board Policy BBC: Board Committees                                                                         Status: ADOPTED

 Original Adopted Date: 03/10/2020 | Last Revised Date: 03/14/2022 | Last Reviewed Date: 03/14/2022


Board Policy BBC: Board Committees

A committee is a DeKalb County Board of Education (“Board”) committee only if its existence and charge
come from the Board, regardless of whether Board members sit on the committee. The only Board
committees are those which are established in accordance with this Policy. Special committees may be
appointed for specific tasks and shall automatically be dissolved when the task is completed or at any time by
Board action.

A. Board Committees
The Board may authorize the creation of Board Committees (“Committees”) but only in conformity with the
provisions below.
   1. Membership:
        a. Committee members may include members of the Board, staff, students, and/or other citizens
             residing within the DeKalb County School District boundaries to serve as members of
             Committees and in accordance with other Board policies.
         b. A Committee will have no more than three (3) Board members.

          c. The Board Chair will designate a Committee Chair at the time Committee members are named.



   2. Term of Service:
          a. A Committee will cease to exist on the earlier of sixty (60) days from its creation or when the
             Board takes action upon the need or matter the committee was created to review.
         b. The Board may dissolve any committee at any time. Upon a vote of two-thirds of the Board, the
             Board may extend a Committee’s existence for up to sixty (60) additional days.


   3. Purpose and results of Committees:


      A Committee shall only be formed to address a single issue or extraordinary matter and the Board shall
      specifically identify such issue or matter in the resolution creating a Committee. The Board shall not
      establish standing committees for general or specific purposes.

   4. Meeting Locations:

          a. All Committee meetings shall occur on District property.
         b. When a Committee needs to identify a meeting location, the Committee Chair should notify the
             Superintendent he/she needs to arrange a meeting location on the date and time needed by the
             Committee.

B. Audit Committee
   1. Membership
      The Vice Chair of the Board shall be the Chair of the Audit Committee. The Audit Committee will be composed of the
      Audit Committee Chair and two other Board of Education Members selected by the Board of Education. Each member

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      of the Audit Committee shall serve a one-year term and be eligible for re-appointment at the conclusion of that term.


   2. Community Advisors

      The Board of Education shall review all applications and shall appoint, by agreement of a majority of
      the Board of Education from the community at least two and no more than three outside non-voting
      community advisors to the Audit Committee who are residents of DeKalb County. Any member of the
      Board of Education can nominate one person to serve as a non-voting community advisor to the Audit
      Committee. The advisory members of the Audit Committee shall have operating management
      experience, a background in financial, accounting, or auditing matters, and/or special expertise that
      would provide unique support to the Audit Committee.

   3. Staff Support
      The Superintendent, Chief Financial Officer, and Director of Internal Audits & Compliance shall support
      the Audit Committee and attend quarterly meetings. Other DCSD staff shall support the Audit
      Committee and attend meetings, as needed.

   4. Purpose
      The Audit Committee shall be a standing committee of the Board. The Audit Committee shall review
      financial operations of the School District and make periodic reports to the Board of Education
      regarding: financial reporting processes, audit process, internal controls, fraud, waste, and abuse
      inquires, and compliance with all applicable laws and regulations. The Audit Committee shall work with
      the Office of Internal Audits & Compliance and shall perform any other appropriate function as
      delegated by the Board.

   5. Meetings
      The Audit Committee will conduct meetings at least quarterly which shall be open to the public and
      advertised as required under the Open Meetings Act.
Supporting Links
FIRST READ~ Amendment to the ByLaws & Policies: Board Policy BBC, Board Comittees -
https://simbli.eboardsolutions.com/SU/GBVfXslshRVBKBfs8n8ckOMHQ==




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