September 21, 2022 virtual called meeting and executive session

                VIRTUAL CALLED MEETING and EXECUTIVE SESSION
                                  OF THE
                    DEKALB COUNTY BOARD OF EDUCATION

                                      September 21, 2022

The DeKalb County Board of Education held a virtual called meeting and virtual executive
session on Wednesday, September 21, 2022.

Mrs. Vickie B. Turner, Board Chair, called the meeting to order at 9:05am and noted the
following were in attendance, Mrs. Vickie B. Turner, Board Chair, Mr. Diijon DaCosta, Sr.,
Vice Chair, Mrs. Anna Hill, Mr. Marshall D. Orson, Mrs. Deirdre Pierce, Mrs. Allyson Gevertz
and Dr. Vasanne S. Tinsley, Interim Superintendent. Dr. Joyce Morley was not in attendance.

Also in attendance were Dr. Yolanda Williamson, Executive Director of Board Operations and
General Counsel Attorneys, Mr. Clem Doyle, Ms. Joyette Holmes and Ms. Sonya Sallis.

ADOPTION OF THE AGENDA
Mrs. Turner called for a motion to adopt the September 21, 2022 virtual called meeting agenda.

Being there were no objections, the virtual called meeting agenda was approved.

ADJOURN TO EXECUTIVE SESSION
Mrs. Turner called for a motion to adjourn September 21, 2022 meeting to an executive session
for the purpose of discussing permitted matters regarding personnel, litigation, legal, land and
student appeals.

On a motion by Mrs. Pierce, seconded by Mr. DaCosta and with a unanimous vote of (6\0), the
September 21, 2022 meeting adjourned to an executive session at 9:06am.

ADJOURN THE EXECUTIVE SESSION AND RECONVENE THE CALLED MEETING
Mrs. Turner called for a motion to recess the September 21, 2022 executive session and
reconvene at the conclusion of the Action Items.

Mrs. Turner noted there were no objections, the September 21, 2022 virtual called meeting
reconvened at 10:08am.

ACTION ITEMS
D.1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION

    a. Mrs. Turner called for a motion to adopt the actions as discussed in Executive Session for
       Student Appeal No. 23-01.

       On a motion by Mr. Orson, seconded by Mrs. Gevertz, and with a unanimous vote of
       (6\0) the motion passed.

    b. Mrs. Turner called for a motion to adopt the actions as modified in Executive Session for
       Student Appeal No. 23-02.

       On a motion by Mr. Orson, seconded by Mrs. Pierce, and with a unanimous vote of
       (6\0) the motion passed.

D.2. E-SPLOST V Project: 370-35 for Chestnut Elementary School Major Building System
     Replacement Approval of Additional Scope of Work and Related Budget Adjustment
     Needed (for a not-to-exceed amount of $630,000).
     Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations

    On a motion by Mrs. Hill, seconded by Mrs. Pierce, and with a unanimous vote of (6\0)
    the motion passed.

       The DeKalb Board of Education approved additional scope of work for E-SPLOST V
       Project 37035: Chesnut ES to include the addition of a fire sprinkler system.
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September 21, 2022
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       The DeKalb Board of Education also approved a related budget adjustment for a not-to-
       exceed amount of $630,000 to cover the cost of the additional scope of work.

       Finally, the DeKalb County Board of Education approved the scope of work for a fire
       sprinkler system at Chesnut ES be removed from E-SPLOST Project 10335: Fire
       Sprinkler Group C.

D.3. E-SPLOST V Project: 368-35 for Laurel Ridge Elementary School Major Building
     System Replacement Approval of Additional Scope of Work and Related Budget
     Adjustment Needed (for a not-to-exceed amount of $1,030,000).
     Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations

     On a motion by Mr. Orson, seconded by Mrs. Gevertz, and with a unanimous vote of (6\0)
     the motion passed.

       The DeKalb Board of Education approved additional scope of work for E-SPLOST V
       Project 36835: Laurel Ridge ES to include the addition of a security vestibule, a fire
       sprinkler system, and a roof replacement.

       The DeKalb Board of Education also approved a related budget adjustment for a not-to-
       exceed amount of $1,030,000 to cover the cost of the additional scope of work.

D.4. E-SPLOST V Project 369-35 for Woodridge Elementary School Major Building
     System Replacement Approval of Additional Scope of Work and Related Budget
     Adjustment Needed (for a not-to-exceed amount of $910,000).
     Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations

     On a motion by Mr. DaCosta, seconded by Mrs. Hill, and with a unanimous vote of (6\0)
     the motion passed.

       The DeKalb Board of Education approved additional scope of work for E-SPLOST V
       Project 36935: Woodridge ES to include the addition of a fire sprinkler system.

       The DeKalb Board of Education also approved a related budget adjustment for a no-to-
       exceed amount of $910,000 to cover the cost of the additional scope of work.

D.5. E-SPLOST V Project 365-35 Salem Middle School Major Building System
     Replacement Approval of Additional Scope of Work and Related Amendment to
     the Architectural Services Contract (for a not-to-exceed amount of $317,111).
     Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations

     On a motion by Mrs. Hill, seconded by Mr. DaCosta, and with a unanimous vote of (6\0)
     the motion passed.

       The DeKalb Board of Education ratified and approved additional scope of work for E-
       SPLOST V Project 36535: Salem MS to include roof replacement as needed.
       Additionally, the DeKalb Board of Education ratified and approved a related amendment
       to the architectural services contract for this project.

D.6. E-SPLOST V Project 361-35 for Fairington Elementary School Major Building
     System Replacement Approval of Additional Scope of Work and Related Amendment
     to the Architectural Services Contract (for a not-to-exceed amount of $115,321).
     Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations

     On a motion by Mr. DaCosta, seconded by Mr. Orson, and with a unanimous vote of (6\0)
     the motion passed.
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September 21, 2022
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       The DeKalb Board of Education ratified and approved additional scope of work for E-
       SPLOST V Project 36135: Fairington ES to include HVAC replacement, as needed, and
       a fire sprinkler installation. The DeKalb Board of Education also ratified and approved a
       related amendment to the architectural services contract for this project for a not-to-
       exceed amount of $115,321.

D.7. E-SPLOST V Project: RFP No. 22-752-020 for GC Services Redan MS, Fairington ES,
     and Salem MS Major Building System Replacement – Construction Works, Inc.
     (not to exceed $18,104,706.37).
     Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations

     On a motion by Mrs. Hill, seconded by Mr. Orson, and with a unanimous vote of (6\0)
     the motion passed.

       The DeKalb Board of Education approved an E-SPLOST V budget reallocation in the
       amount of $9,763,167.37 from Program Contingency, which will allow the proper funds
       to be allocated to the necessary project cost code for the construction of the major
       building system replacements at Redan Middle School, Fairington Elementary School,
       and Salem Middle School.

       The DeKalb Board of Education also approved the award of RFP No. 22-752-020 to
       Construction Works, Inc., the most responsive and responsible offeror whose proposal is
       the most advantageous to the Board based on the evaluation factors, for general
       contractor services for Redan Middle School, Fairington Elementary School, and Salem
       Middle School for the lump sum amount of $18,104,706.37.

D.8. Approval of Additional Scope of Work and Related Amendment in an Amount Not to
     Exceed $216,294 to the Architectural Services Contract for the E-SPLOST V Project
     322-35 for Redan Middle School Major Building System Replacement.
     Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations

     On a motion by Mrs. Pierce, seconded by Mrs. Hill, and with a unanimous vote of (6\0)
     the motion passed.

       The DeKalb Board of Education ratified and approved additional scope of work for E-
       SPLOST V Project 32235: Redan MS to include roof replacement and HVAC system
       replacement as needed. The DeKalb Board of Education also ratified and approved a
       related amendment to the architectural services contract for this project for a not to
       exceed amount of $216,294.00.

D.9. READY FOR ACTION ~ Amendment to the Bylaws & Policies: NEW Board Policy
     IKBB, Divisive Concepts Complaint Resolution Process.
     Presented by: Ms. Marissa Key, Executive Director of Employee Relations, Division of
     Human Resources

     On a motion by Mrs. Pierce, seconded by Mrs. Hill, and with a vote of (4\0\2) the motion
     passed with Mrs. Vickie B. Turner, Mrs. Anna Hill, Mrs. Deirdre Pierce and Mrs. Allyson
     Gevertz voting ‘YES” and Mr. Diijon DaCosta, Sr. and Mr. Marshall D. Orson voting to
     ‘ABSTAIN’

       The DeKalb Board of Education adopted the proposed NEW Board Policy IKBB:
       Divisive Concepts Complaint Resolution Process.
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September 21, 2022
Page 4 of 4


ADJOURN THE VIRTUAL CALLED MEETING AND RECONVENE THE
EXECUTIVE SESSION
Mrs. Turner called for a motion to adjourn the September 21, 2022 virtual called meeting and
reconvene the virtual executive session.

Mrs. Turner noted there were no objections, the September 21, 2022 virtual executive session
reconvened at 10:48am.


ADJOURN
Mrs. Turner called for a motion to adjourn the September 21, 2022 virtual executive session and
virtual called meeting.

Being there were no objections, the September 21, 2022 virtual executive session and virtual
called meeting adjourned at 11:31am.




_______________________                     ____________________________
Secretary Ex-Officio                        Chair