Agenda Item
i. Extension Approval: Bid #19-104 New and Retread Tires for Buses and Services Support Vehicles, Atlanta Commercial Tire - Year 3 of 5 (in the amount not to exceed $550,000.00)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract renewal of Bid 19-104 for New and Retread Tires for Buses and Services Support Vehicles to Atlanta Commercial Tire as the primary supplier in the amount not to exceed $550,000.00.
Why: This request is a renewal contract extension to provide New and Retread tires for DCSD Buses and Service Support vehicles. This renewal will extend the contract through October 10, 2023. This contract establishes competitive pricing for the supply and delivery of tires, new and retread to the DCSD Fleet Maintenance Department. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Details: On October 18, 2021, the Board approved Bid 19-104 for New and Retread Tires for Buses and Service Support Vehicles to Atlanta Commercial Tire as the primary supplier. This recommendation is three of a four one-year contract renewal options and will be effective from October 18, 2022 through September 11, 2023.
Financial impact: The total budget for new and retread tires for buses and service support vehicles is allocated from the cost code (100.2700.561500.00011.7190.1320.8013.040.0000) under the Fleet Maintenance General Fund Budget in the amount not-to-exceed $550,000.00 this fiscal year.
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Cedric A. Burse, Director of Fleet and Transportation Services, Division of Operations, 678.676.1385
Effective: Upon Board Approval
Status: Approved by General Counsel.
CHRONOLOGY OF THE AGENDA ITEM
At its business meeting on Monday, September 9, 2019, the Dekalb Board of
Education approved the award of Bid 19-104 for New and Retread Tires for
Buses and Services Support Vehicles to Atlanta Commercial Tire as the
primary supplier, and Southern Tire Mart, LLC as the secondary supplier for
an initial one-year term with four one-year options to renew subject Board
approval on a year-to-year basis.
At its business meeting on August 10, 2020, the Board of Education approved
the first extension effective from September 10, 2020, through September
11, 2021.
At its business meeting on October 18, 2021, the Board of Education approved
the second extension from October 11, 2021, through October 10, 2022.
This agenda item seeks the Board of Education approval for the third of four
one-year (1-year) contract renewal options.