Agenda Item
v. Approval to Utilize the Omnia Partners Cooperative Agreement with KONE, Inc. (for an amount not to exceed $250,000)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the purchase of elevator services, repair, maintenance, and inspection/testing parts from Kone, Inc., utilizing the Omnia Partners Cooperative Agreement Contract No. EV2516 through June 30, 2023, for an amount not to exceed $250,000. This contract has an option to renew each fiscal year through November 30, 2024.
Why: This request is to establish an elevator contractor to provide elevator and wheelchair lift inspections, maintenance, and repair services on a time and material basis. Under this contract, the Contractor will furnish management, labor, materials, and equipment needed to perform the work.
Details: The use of this contract will provide access to elevator services on a twenty-four (24) hour, seven (7) days a week basis. This contract will be used to provide services that include elevator and wheelchair lift inspections, maintenance, and repair services in various facilities throughout the district.
Financial impact: The total budget for these services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget in the amount not to exceed $250,000.
Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon board approval.
Status: Approved by General Counsel.
Exhibit 4
KONE Inc. Proposal to Supply Elevator, Escalator, Moving Walkway Maintenance, Repair, Modernization
and Related, Products, Services and Solutions under the U.S. Communities Program utilizing the Terms
and Conditions of the City of Kansas City Master Contract
(Reference GENRL-EV2516 dated December 1st, 2018)
The parties hereby agree to be bound to the Terms and Conditions of the City of Kansas City Master Contract
(Reference GENRL-EV2516 dated December 1st, 2018) (“Contract”), together with those terms and conditions
contained in this Exhibit 4 (collectively, “Service Agreement”). In the event of conflict between terms and
conditions contained in the Contract and this Exhibit 4, the terms in this Exhibit 4 shall supersede and prevail.
PROPOSED UNITS & EQUIPMENT PRICING:
Equipment Monthly
School/Location Name Name of Unit Manufacturer Type Price
AIC Passenger Elevator #1 KONE Traction $ 98.00
AIC Passenger Elevator #2 KONE Traction $ 98.00
Arabia Mountain HS Passenger Elevator Thyssen Hydraulic $ 57.00
Austin ES Passenger Elevator Thyssen Hydraulic $ 57.00
Barack Obama ES Passenger Elevator Thyssen Hydraulic $ 57.00
Bob Mathis ES Passenger Elevator Schindler Hydraulic $ 57.00
Brockett ES Lower Stairclimber Garaventa Lift $ 57.00
Brockett ES Upper Stairclimber Garaventa Lift $ 57.00
Cedar Grove HS Main Elevator Schindler Hydraulic $ 57.00
Cedar Grove HS ROTC Elevator Schindler Hydraulic $ 57.00
Cedar Grove HS Stairclimber Garaventa Lift $ 57.00
Chamblee HS Passenger Elevator #1 Thyssen Hydraulic $ 57.00
Chamblee HS Passenger Elevator #2 Thyssen Hydraulic $ 57.00
Chamblee HS Passenger Elevator #3 Thyssen Hydraulic $ 57.00
Chamblee MS Passenger Elevator Thyssen Hydraulic $ 57.00
Champion MS Mobile Wheelchair Lift Garaventa Lift $ 57.00
Champion MS Passenger Elevator Dover Hydraulic $ 57.00
Champion MS Stairclimber Garaventa Lift $ 57.00
Chesnut ES Passenger Elevator Thyssen Hydraulic $ 57.00
Clarkston HS Passenger Elevator #1 Smartrise Hydraulic $ 57.00
Clarkston HS Passenger Elevator #2 Smartrise Hydraulic $ 57.00
Columbia ES Passenger Elevator Dover Hydraulic $ 57.00
Columbia HS Auditorium Stairclimber Garaventa Lift $ 57.00
Columbia HS ROTC Wheelchair Lift Garaventa Lift $ 57.00
Cross Keys HS 100 Hall Stairclimber Thyssen Lift $ 57.00
Cross Keys HS Main Stairclimber Thyssen Lift $ 57.00
Dekalb School of Arts Passenger Elevator Schindler Hydraulic $ 57.00
Dekalb School of Arts Wheelchair Lift Garaventa Lift $ 57.00
Discover Learning Academy Passenger Elevator Thyssen Hydraulic $ 57.00
Discover Learning Academy Wheelchair Lift Thyssen Lift $ 57.00
Doraville United ES Passenger Elevator Thyssen Hydraulic $ 57.00
Dresden ES Stairclimber Garaventa Lift $ 57.00
Druid Hills HS Elevator EV2 Thyssen Hydraulic $ 57.00
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Druid Hills HS Elevator EV3 Thyssen Hydraulic $ 57.00
Druid Hills HS Gym Wheelchair Lift Garaventa Lift $ 57.00
Druid Hills HS Main Building Elevator Dover Hydraulic $ 57.00
Druid Hills HS Media Center Wheelchair Lift National Wheel-o-Vator Lift $ 57.00
Druid Hills HS Science Hall Elevator Thyssen Hydraulic $ 57.00
Druid Hills MS Tech Lab Wheelchair Lift Access Industries Lift $ 57.00
Druid Hills MS Center Hall Wheelchair Lift Garaventa Lift $ 57.00
Dunwoody ES Passenger Elevator KONE Traction $ 98.00
Dunwoody HS Lobby Elevator Thyssen Hydraulic $ 57.00
Dunwoody HS Original Elevator Otis Hydraulic $ 57.00
Early Learning Center Stairclimber Garaventa Lift $ 57.00
Fernbank ES Passenger Elevator Thyssen Hydraulic $ 57.00
Fernbank Science Center Lower Stairclimber Garaventa Lift $ 57.00
Fernbank Science Center Upper Stairclimber Garaventa Lift $ 57.00
Flat Rock ES Passenger Elevator Thyssen Hydraulic $ 57.00
Henderson Mill ES Wheelchair Lift Garaventa Lift $ 57.00
Henderson MS Cafeteria Wheelchair Lift Garaventa Lift $ 57.00
Henderson MS Gym Mobile Wheelchair Lift Garaventa Lift $ 57.00
Henderson MS Passenger Elevator Thyssen Hydraulic $ 57.00
Indian Creek ES Passenger Elevator Thyssen Hydraulic $ 57.00
John Lewis ES Passenger Elevator Thyssen Hydraulic $ 57.00
Kittredge Magnet School Wheelchair Lift Garaventa Lift $ 57.00
Lakeside HS Passenger Elevator #1 Smartrise Hydraulic $ 57.00
Lakeside HS Passenger Elevator #2 Smartrise Hydraulic $ 57.00
Lakeside HS Wheelchair Lift Porch Lift Lift $ 57.00
Laurel Ridge ES Wheelchair Lift Harmar Lift $ 57.00
Lithonia HS Passenger Elevator Otis Hydraulic $ 57.00
Lithonia MS Cafeteria Gym Wheelchair Lift Thyssen Lift $ 57.00
Lithonia MS Cafeteria Stage Wheelchair Lift Thyssen Lift $ 57.00
Lithonia MS Front Elevator Thyssen Hydraulic $ 57.00
Lithonia MS Gym Elevator Thyssen Hydraulic $ 57.00
McNair HS Fine Arts Elevator Schindler Hydraulic $ 57.00
McNair HS Gym Elevator Schindler Hydraulic $ 57.00
McNair HS Wheelchair Lift Garaventa Lift $ 57.00
McNair MS Passenger Elevator Otis Hydraulic $ 57.00
Miller Grove HS Front Elevator Otis Hydraulic $ 57.00
Miller Grove HS Gym Elevator Otis Hydraulic $ 57.00
MLK HS Wheelchair Lift National Wheel-o-Vator Lift $ 57.00
MLK HS New Elevator Thyssen Hydraulic $ 57.00
MLK HS Building Elevator Dover Hydraulic $ 57.00
Montclair ES Passenger Elevator KONE Hydraulic $ 57.00
Montgomery ES Passenger Elevator Dover Hydraulic $ 57.00
Oakview ES Passenger Elevator Otis Hydraulic $ 57.00
Peachcrest ES Passenger Elevator Thyssen Hydraulic $ 57.00
Peachtree MS Passenger Elevator Thyssen Hydraulic $ 57.00
Pleasantdale ES Passenger Elevator Thyssen Hydraulic $ 57.00
Princeton ES Passenger Elevator Thyssen Hydraulic $ 57.00
Rainbow ES New Wing Elevator Thyssen Hydraulic $ 57.00
Rainbow ES Old Wing Elevator Thyssen Hydraulic $ 57.00
Redan HS Wheelchair Lift Garaventa Lift $ 57.00
Redan HS Passenger Elevator Thyssen Hydraulic $ 57.00
Rock Chapel ES Passenger Elevator Mowery Hydraulic $ 57.00
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Rockbridge ES Passenger Elevator Thyssen Hydraulic $ 57.00
Shadow Rock ES Passenger Elevator Schindler Hydraulic $ 57.00
Snapfinger ES Passenger Elevator Dover Hydraulic $ 57.00
Southwest Dekalb HS 1100 Hall Elevator Schindler Traction $ 98.00
Southwest Dekalb HS 3100 Hall Elevator Otis Hydraulic $ 57.00
Southwest Dekalb HS Cafeteria Stairclimber Garaventa Lift $ 57.00
Southwest Dekalb HS Gym Wheelchair Lift Garaventa Lift $ 57.00
Southwest Dekalb HS Sound Booth Stairclimber Garaventa Lift $ 57.00
Stephenson HS Passenger Elevator Schindler Hydraulic $ 57.00
Stone Mountain MS Passenger Elevator Thyssen Hydraulic $ 57.00
Towers HS Band Wheelchair Lift Garaventa Lift $ 57.00
Towers HS Boys Locker Room Wheelchair Lift Garaventa Lift $ 57.00
Towers HS Cafeteria Wheelchair Lift Garaventa Lift $ 57.00
Towers HS Passenger Elevator #1 Thyssen Hydraulic $ 57.00
Transportation Center Wheelchair Lift Savaria Lift $ 57.00
Tucker HS A Building Elevator Thyssen Hydraulic $ 57.00
Tucker HS Gym Lobby Elevator Thyssen Hydraulic $ 57.00
Tucker MS Passenger Elevator Schindler Hydraulic $ 57.00
Warren Tech Wheelchair Lift Garaventa Lift $ 57.00
Woodward ES Passenger Elevator Schindler Hydraulic $ 57.00
TOTAL MONTHLY PRICE FOR ALL EQUIPMENT $6,149.00
TOTAL ANNUAL PRICE FOR ALL EQUIPMENT $73,788.00
IUEC LOCAL Premium SUNDAYS/
CITY/CITIES AND SURROUNDING AREAS NORMAL HOURS OVERTIME
UNION NO Portion (.7) HOLIDAYS
32 Atlanta/Savannah, GA - MECHANIC $ 191.91 $ 326.25 $ 134.34 $ 383.83
32 Atlanta/Savannah, GA – HELPER $ 163.92 $ 278.67 $ 114.75 $ 327.84
IUEC LOCAL
CITY/CITIES AND SURROUNDING AREAS PERCENTAGE MARK-UP FOR MATERIALS AND PARTS
UNION NO
32 Atlanta/Savannah, GA 10% profit and 15% overhead from list
**KRMS-Elevator Phone Monitoring Y N
**Requires execution and completion on the CIS (Customer Information Sheet) before phones can be programmed
to KONE.
TERM AND TERMINATION
This Agreement will commence on the effective date and continue for an initial period of FIVE
(5) years.
This Agreement is not cancellable for convenience purposes however if a party materially breaches the
Agreement, the other party may provide written notice of the breach and a reasonable time under the
circumstances to cure the breach, but in no event less than a thirty (30) days cure period. If the breaching party
fails to cure the breach within the specified time period, the non-breaching party may terminate the Agreement
upon fifteen (15) days written notice to the other party. If KONE notifies Purchaser of a material breach pursuant
to this paragraph, KONE may temporarily suspend services under this Agreement during the specified cure
period.
In addition to the base period of one (1) year, there are four (4) one-year optional renewal terms (each a "Renewal
Term") to be exercised at the sole discretion and approval of DCSD. Additionally, as required by O.C.G.A. § 20-
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2-506, this Service Agreement shall terminate absolutely and without further obligation on the part of DCSD at
the close of the calendar year in which it was executed and at the close of each succeeding calendar year for
which it may be renewed, but shall be automatically renewed for each subsequent calendar year during the term
unless DCSD terminates this Service Agreement, by providing Service Provider with thirty (30) days advance
notice of termination prior to the end of the calendar year. Renewal will depend upon the best interests of the
DCSD, funding, and Service Provider’s performance subject to the other termination methods available to the
DCSD herein.
APPLICABLE LAW
This Agreement shall be construed and enforced in accordance with, and the validity and performance of shall be
governed by, the laws of the State of Georgia.
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SCOPE OF SERVICES (Prevailing Scope of Work)
KONE will provide the labor to perform quarterly preventative maintenance visits utilizing KONE Maintenance
Method (KMM) modules for the following equipment areas:
Control system
Power unit and/or machines
Hydraulic system accessories
Car equipment
Wiring
Hoistway and pit equipment
Door equipment
Signals and accessories
Rails and guides
Hoist ropes/belts
If during quarterly preventative maintenance visits KONE identifies repairs that are $500.00 or less in value (based
on contractual labor rate and material mark-up), KONE shall complete these repairs while on site under the cost
structure of this Agreement.
Should KONE identify repairs more than $500.00 in value, which, in KONE's sole judgment, require replacement
or repair, KONE will submit to Purchaser a separate proposal and contract for Purchaser's signature. KONE makes
no guarantee that its examination will identify any items that require replacement or repair. KONE reserves the
right to remove the elevator/lift from service until such repairs are completed.
HOURS OF SERVICE
All services described above will be performed during the regular working hours of the regular working days of
the elevator or escalator trade in the location where the services are performed, unless otherwise specified in the
Agreement.
TESTS
KONE will perform the following tests on the Equipment. KONE is not liable for any property damage or personal
injury, including death, resulting from any test.
HYDRAULIC ELEVATOR
A pressure relief test and a yearly leakage test as required by applicable code.
TRACTION ELEVATOR
An annual no-load test as required by applicable code.
REPORTING SERVICES
KONE may provide Purchaser with access to KONE’s online reporting tool. Based on the Purchaser’s user access,
Purchaser can view information about the performance and service of the Equipment. KONE may provide
Purchaser with automatic email notifications that provide information on work performed.
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EXCLUSIONS
This Agreement does not include hydraulic fluids.
No labor, except specified herein, parts or supplies will be furnished under this Agreement. All service calls and
repairs will be considered billable at stated contract rates.
KONE is not obligated to: perform safety tests other than those specified herein; perform any work required by
new or retroactive code changes; perform tests required or correct outstanding violations or deficiencies.
REMOTE MONITORING
If the Equipment is equipped with remote monitoring capabilities, Purchaser gives KONE the right to utilize this
functionality and the phone line to the Equipment to collect data related to the use and operation of the Equipment.
SAFETY
Purchaser will provide a safe workplace for KONE personnel and safe access to the equipment, property and
machine room areas and keep all machine rooms and pit areas free from water, stored materials and debris; remove
and dispose of any hazardous materials, water or waste according to applicable laws and regulations; post any and
all instructions and warnings related to the use of the equipment. Purchaser will be solely responsible for proper
use, for supervising the use of the equipment, and for taking such steps including but not limited to providing
attendant personnel, warning signs and other controls necessary to ensure the safety of the user or safe operation of
the equipment.
Notwithstanding anything to the contrary contained in this Agreement, if in KONE's sole judgment the equipment
presents a safety hazard to the riding public or KONE's technicians (including but not limited to Purchaser's act of
creating or allowing unsafe practices or conditions or Purchaser's failure to authorize necessary repairs or
upgrades), KONE may immediately terminate this Agreement in its entirety upon written notice (or remove
affected elevator(s)/lift(s) from the Agreement). To the extent that KONE provides Purchaser with any oral or
written account, report, information, or other statement identifying a safety issue with the equipment that is the
subject of the Agreement or otherwise makes any recommendation or proposal to make a safety improvement or to
address a safety issue related to such equipment, and Purchaser does not immediately approve KONE’s proposal or
recommendation, Purchaser agrees to indemnify, defend, and hold KONE harmless for any claims arising out of
Purchaser's failure to comply with KONE's recommendations and proposals, and any obligation on the part of
KONE to indemnify or defend Purchaser with regard to such claim shall be null and void. KONE reserves the
right to lock out/remove from service any elevator/lift that is deemed unsafe.
NOTICE OF MALFUNCTION OR INJURY
As to any elevator or escalator equipment that is the subject of the Agreement, Purchaser will: (i) immediately shut
down any such equipment that presents a potential safety hazard; and (ii) provide prompt verbal notice to KONE’s
Service Center of such hazard. Purchaser will immediately notify KONE’s Service Center of any injury or accident
in or about such equipment, followed by prompt written notice of such injury or accident. Any indemnity of
Purchaser provided by KONE under the Agreement becomes null and void and will not be considered in
interpreting the Agreement if Purchaser does not take the action or provide the notice required by this provision.
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THIRD PARTY SERVICES
All services within the scope of this Agreement must be performed by KONE or its subcontractors, if any. If
Purchaser causes or permits a third party to perform the same or substantially the same services required by this
Agreement, Purchaser waives all claims against KONE arising from or related to a third party’s performance of
such services. If Purchaser causes or permits a third party to work on the elevator(s)/lift(s), KONE has the right to
cancel/remove affected equipment from the Agreement.
NON-KONE EQUIPMENT
If the equipment covered under this Agreement was not manufactured by KONE (or a company acquired by
KONE), Purchaser will: (i) provide KONE with a complete set of as-built wiring diagrams and (ii) Purchaser will
procure and pay for replacement parts or proprietary diagnostic devices from the OEM, if requested by KONE.
KONE will reimburse Purchaser for the actual cost paid by Purchaser for OEM parts acquired at KONE's request.
KONE is not responsible for any delays, damages, cost, or claims arising from or in connection with Purchaser’s
failure to provide OEM parts or proprietary diagnostic devices in a timely manner. Purchaser authorizes KONE to
produce single copies of the EPROM and/or ROM chips for each unit for the sole purpose of an archive backup of
the embedded software to allow for replacement of a defective or damaged chip. These will be stored on the
building premises and the Purchaser retains possession.
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KRMS Voice Monitoring Service Option
KONE will provide its KRMS voice monitoring service. Purchaser will provide an analog phone line to the
elevator machine room to be terminated on the appropriate phone jacks. If the phone line is an extension off an
existing phone system, Purchaser will provide a backup power source. If applicable, the extension must be direct
inward dial (DID). All phones and associated equipment must comply with ASME A17.1, local codes, and
applicable law. Purchaser will provide KONE with the elevator phone number(s) or extension(s) so that these may
be programmed to call the KONE Service Center. Purchaser will complete the below information and update
KONE with the information immediately in writing if the information changes. Purchaser’s named representatives
must be available 24/7 for contact by KONE. If the KONE Service Center receives a call from an elevator, KONE
will contact Purchaser’s representatives in the order listed below. KONE will contact the local emergency
authorities only if there is an emergency or when KONE cannot reach Purchaser’s representatives. Upon
termination of the Agreement, Purchaser must immediately reprogrammed all elevator phones to dial a number
other than a KONE phone number, and KONE will block the elevator phone numbers from contracting the KONE
Service Center.
KRMS Activation Fee: No Charge
KRMS Service Fee: $0.00
Elevator Description Equipment # Elevator Phone # and
Extension for Caller ID
TBD TBD TBD
First Point of Contact (Required)
Name: Title:
Phone #: Cell Phone #:
Second Point of Contact (Required)
Name: Title:
Phone #: Cell Phone #:
Third Point of Contact (Optional)
Name: Title:
Phone #: Cell Phone #:
Local Emergency Authorities (Required)
Fire Department Phone #: Police Department Phone #:
If Purchaser wishes to include KRMS voice monitoring services in the Agreement, Purchaser will accept by
initialing below.
Accepted
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CUSTOMER INFORMATION
Who is the Agreement with?
Legal Name of the Company:
Address:
City: State: Zip:
Contact Name: Title:
Phone: Fax:
Is the Owner tax exempt? Yes (If Yes, provide the Tax Exemption Certificate.) No
Federal Tax ID #:
Where should the invoices be sent?
Legal Name of the Company:
Attention:
Address:
City: State: Zip:
Contact Name: Title:
Phone: Fax:
Federal Tax ID #: Email:
Who will be responsible for paying the invoices?
Legal Name of the Company:
Attention:
Address:
City: State: Zip:
Contact Name: Title:
Phone: Fax:
Federal Tax ID #: Email:
NSA-00-0036 12/2018 9
ACCEPTANCE
Service Agreement Effective Date: 09/01/2022
Service Agreement Number: TBD
The parties to this service agreement agree to the conditions contained herein:
Sign for on behalf of Participating Public Agency
______________________________________
(Signature)
______________________________________
(Print Name)
______________________________________
(Print Title)
Date: ___/___/___
Respectfully submitted,
KONE Inc.
______________________________________
(Submitted By)
______________________________________
(Approved By) Authorized Representative
______________________________________
(Title)
Date: ___/___/___
NSA-00-0036 12/2018 10