Agenda Item
v. Approval to Utilize the Omnia Partners Cooperative Agreement with KONE, Inc. (for an amount not to exceed $250,000)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the purchase of elevator services, repair, maintenance, and inspection/testing parts from Kone, Inc., utilizing the Omnia Partners Cooperative Agreement Contract No. EV2516 through June 30, 2023, for an amount not to exceed $250,000. This contract has an option to renew each fiscal year through November 30, 2024.
Why: This request is to establish an elevator contractor to provide elevator and wheelchair lift inspections, maintenance, and repair services on a time and material basis. Under this contract, the Contractor will furnish management, labor, materials, and equipment needed to perform the work.
Details: The use of this contract will provide access to elevator services on a twenty-four (24) hour, seven (7) days a week basis. This contract will be used to provide services that include elevator and wheelchair lift inspections, maintenance, and repair services in various facilities throughout the district.
Financial impact: The total budget for these services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget in the amount not to exceed $250,000.
Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon board approval.
Status: Approved by General Counsel.
ELEVATOR AND ESCALATOR MAINTENANCE AND REPAIR SERVICES
Executive Summary
Lead Agency: City of Kansas City, MO Solicitation: RFP # EV2516
RFP Issued: May 1, 2018 Pre-Proposal Date: May 15, 2018
Response Due Date: June 8, 2018 Proposals Received: 1
Awarded to: Kone, Inc.
The City of Kansas City, Missouri Procurement Services Division issued RFP #EV2516 on May 1, 2018, to
establish a national cooperative contract for Elevator and Escalator Maintenance and Repair Services.
The solicitation included cooperative purchasing language in Section 3 - U.S. Communities and Section
22 - Cooperative Procurement with other jurisdictions.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• City of Kansas City website • Daily Journal of Commerce, WA
• US Communities Website • Honolulu Star-Advertiser, HI
• Business Tribune, Oregon • The Advocate – New Orleans, LA
On June 8, 2018 proposals were received from the following offerors:
• Kone, Inc.
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in
the RFP, the committee elected to enter into negotiations with Kone, Inc. and proceeding with contract
award upon successful completion of negotiations.
The City of Kansas City, U.S. Communities and Kone, Inc. successfully negotiated a contract, and the
City of Kansas City executed the agreement with a contract effective date of December 1, 2018.
Contract includes:
• Comprehensive elevator and escalator maintenance/services for vertical transportation needs
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• Maintenance and safety inspections and certification programs
• Elevator phone monitoring 24x7x365
• GPS Proximity dispatching of Technician for fastest response time for entrapment
• Automatic emails to designated personnel every time a technician provides maintenance,
callback or repair services
• Kone Care 24/7 Connect utilizing IBM Watson technologies and data analytics
• Online training
Term:
Initial six (6) year agreement from December 1, 2018 through November 30, 2024 with the
option to renew for five (5) additional one-year periods through November 30, 2029.
Pricing/Discount:
• Fixed pricing for years 1-3 of contract. 3.25% price adjustment in year 4 and no increase in year
5. See pricing term for years 6-11.
OMNIA Partners, Public Sector Web Landing Pages:
https://www.omniapartners.com/publicsector/contracts/supplier-contracts/kone
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