Agenda Item
a. Approval of a Personnel Item from Executive Session
Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources
Request: It is requested that the Board of Education approve the following personnel recommendation for the position of Staffing Assistant in Human Resources, to the relative of the Director of Media Services.
Financial impact: There is no impact to the general budget as the position already exists in the general budget.
Contact: Dr. Vasanne S. Tinsley, Interim Superintendent, 678.676.1200
Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200
Effective: Upon Board approval,
Status: Attorney approval is not required.
DeKalb County School District
Position Specification
Title: Assistant, Staffing
DIVISION: Human Resources GRADE/SCHEDULE: 112
DEPARTMENT: Employment Services WORKDAYS: 246
REPORTS TO: Manager, HR Staffing FLSA STATUS: Non-Exempt
RETIREMENT: Teachers Retirement System APPROVED (HR): July 1, 2021
GENERAL STATEMENT OF JOB
Under direct supervision, performs a variety of office support duties, including implementation and procedural
maintenance of all documents required in the hiring process, technology skills, recording and filing documents,
responding to telephone calls on behalf of the supervisor, and telephone reception; Implements the new hire
authorization process.
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
The following duties are representative of this position. The omission of specific statements of duties does not exclude
them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties
may be required and assigned.
• Communicates with applicants and staff through office visits, telephone calls; answers, assists and/or
redirects phones calls and handles service calls; receives and screens telephone calls, letters and/or
visitors; answers routine questions and furnishes information
• Manages and maintains correspondence to employees including staff letters, new hire packets,
certification packets, leave, transfer, employee benefits, or separation correspondence
• Works collaboratively with staff and other departments to ensure smooth function of the department
• Prepares packets and documents for new hire authorization and job fairs
• Conducts new hire authorization sessions
• Provides general administrative support such as preparing correspondence; forms and reports; arranging
meetings; processing confidential reports and documents; filing electronic and hard copies of documents;
tracking deadlines, and taking minutes
• Organizes and expedites flow of work through Human Capital and initiates follow-up action and follows up
on pending matters
• Maintains departmental records, files, and office supplier. Plans and protects the security of information,
data and files
• Inputs employee information into TERMS, LOTUS NOTES or other district software programs
• Maintains a variety of employment files and records, compiling pertinent applicant/ employee information
for the purpose of ensuring accuracy of applicant/employee’s compensation, certification, benefits,
maintaining eligibility for position, and complying with all Federal/State/District regulations
• Performs other duties as assigned
Disclaimer: Information contained within this position specification only summarizes information for interested individuals. The statemen ts herein are intended to describe the general
nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required
of a person in this position. If there is a discrepancy between the information in this position specification, the current documents obtained in the Division of Human Resources will
always govern. The DeKalb County School District reserves the right to modify, alter or discontinue these reference materials for any reason.
Page 1 of 3 Reviewed/Revised: M4.19.2022
Staffing Assistant
MINIMUM QUALIFICATIONS
• High School Diploma or GED required.
• Minimum three (3) years of relevant work experience; Capable of demonstrating the level of proficiency
necessary to perform the duties of the specified position.
KNOWLEDGE, SKILLS & ABILITIES
• Knowledge of current office best practices and procedures
• Knowledge of use of office machines and equipment
• Knowledge of proper and business English, spelling, grammar, and punctuation
• Knowledge of methods and techniques used in recordkeeping
• Knowledge of principles and practices of supervision
• Knowledge of organizational and department functions
• Skills in effective oral, written and interpersonal communication
• Skills in taking and transcribing dictation and a variety of materials that may include statements and minutes
• Skills in composition, setting up and typing a variety of correspondence, reports and other materials
• Ability to perform a variety of administrative support assignments
• Ability to meet and interact with various governmental officials/community representatives, students,
parents, personnel and other visitors
ADA REQUIREMENTS
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or
constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves
sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other
sedentary criteria are met.
Reaching: Extending hand(s) and arm(s) in any direction.
Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand
or arm as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which one must convey
detailed or important spoken instructions to others accurately, loudly, or quickly.
Vision: The ability to perceive the nature of objects by the eye. Acuity (near and far vision), depth perception (three-
dimensional vision), accommodation (adjustment of lens to the eye to bring an object into sharp focus), the field of
vision (the area that can be seen up and down or to the right or left while eyes are fixed on a given point) and color
vision (ability to distinguish and identify colors) are required factors.
Hearing: Ability to receive detailed information through oral communication, and to make fine discrimination in
sounds, such as when making fine adjustments on machined parts with or without correction.
Repetitive Motions: Substantial movements (motions) of the wrists, hands, and/or fingers.
P ERFORMANCE FACTORS
Interaction with Others: Ability to maintain, on a regular and consistent basis, relationships that are not
characterized by high levels of hostility, social withdrawal or failure to communicate. Ability to be flexible relative
to daily routines. Ability to demonstrate sensitivity to the differences among diverse populations.
Disclaimer: Information contained within this position specification only summarizes information for interested individuals. The sta tements herein are intended to describe the general
nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaus tive list of all responsibilities, duties, and skills required
of a person in this position. If there is a discrepancy between the information in this position specification, the current documents obtain ed in the Division of Human Resources will
always govern. The DeKalb County School District reserves the right to modify, alter or discontinue these reference materials for any reason.
Page 2 of 3 Reviewed/Revised: M4.19.2022
Staffing Assistant
Concentration: Ability to maintain workflow and thought processes in the presence of frequent distractions. A bility
to ignore irrelevant sights or sounds and intrusive thoughts or stimuli. Ability to manage multiple tasks
simultaneously with only few or no errors.
Stressful Circumstances: Ability to produce quality work when short or unexpected deadlines are pre sented. Ability
to adjust work processes without incident when new and unexpected directions are given relative to a project that
may be in process. Ability to maintain composure and not compound a situation when interacting with persons
who may be angry, demanding or otherwise less than polite.
Independent Judgment: Ability to complete work tasks without being given precise directions relative to work
steps or the final project.
Organizational Skills: Ability to establish priorities; simultaneously manage multiple tasks; and deliver a quality
work product by a designated deadline.
Decision Making: Ability to make appropriate business decisions.
Attention to Detail: Ability to recognize errors or layout features that detract from the physical attractiveness or
accuracy of a work product.
Public Contact: Ability to communicate professionally and effectively, both verbally and in writing, with superiors,
colleagues, and other individuals within and external to the school system. Ability to demonstrate professionalism
while interacting with others and to maintain constructive working relationships.
Attendance and Dependability: Ability to be depended on to report to work at the scheduled time and to seldom
be absent from work. Ability to complete work in a timely, accurate manner and to be conscientious about work
performance.
Disclaimer: Information contained within this position specification only summarizes information for interested individuals. The sta tements herein are intended to describe the general
nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaus tive list of all responsibilities, duties, and skills required
of a person in this position. If there is a discrepancy between the information in this position specification, the current documents obtain ed in the Division of Human Resources will
always govern. The DeKalb County School District reserves the right to modify, alter or discontinue these reference materials for any reason.
Page 3 of 3 Reviewed/Revised: M4.19.2022