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Akins_Ford_Attachment_F-_State_Contract_Terms_and_Conditions (1)

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Agenda Item

ii. Acquisition of DeKalb County School District Police Vehicles (for an amount not to exceed $1,290,471)

Summary: Presented by: Chief Bradley Gober, Executive Director of the Department of Public Safety, Division of Operations
Request: It is requested that the Board of Education approve the purchase of twenty-seven (27) police vehicles. Fifteen (15) 2023 Dodge Charger passenger vehicles would be purchased from Akins Ford, LLC through State of Georgia Contract 99999-001-SPD0000183-0003 and twelve (12) 2023 Ford Explorer utility vehicles would be purchased from Wade Ford Inc. through State of Georgia Contract 99999-001-SPD0000183-0006 for an amount not to exceed $1,290,471.
Why: Through the Georgia Statewide Contracts 99999-001-SPD0000183-0006 and 99999-SPD0000183-0003, DeKalb County School District Public Safety Department will purchase twenty-seven (27) police vehicles. This purchase will support the increased increase of staff and maintain the fleet lifecycle management plan.
Details: In accordance with Board Policy DJE - lll.D.3.d, exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agency. The Public Safety vehicles will be procured under the GA Statewide Contract.

On January 04, 2022, the State of Georgia awarded Contract 99999-001-SPD0000183-0006 to Wade Ford, Inc., and Contract 99999-001-SPD0000183-0003 to Akins Ford LLC, Inc., for the purchase of police vehicles, regular and alternatively fueled.
Financial impact: This purchase will be allocated under the general fund from cost code 100.2600.573000.40211.7510.9990.8010.010.0000 for an amount not to exceed $1,290,471.
Contact: Chief Bradley Gober, Executive Director of the Department of Public Safety, Division of Operations, 404.392.0036
Effective: Upon Board approval.
Status: Approved by General Counsel.
DocuSign Envelope ID: 9D1018B4-D2FC-452A-AECA-0A61C97627A7




                                                               State of Georgia
                                                        Statewide Standard Contract Form
            Solicitation Title                                                Solicitation Number             Contract Number
            Police Pursuit Vehicles and Special Services Vehicles             99999-SPD-SPD0000183            99999-SPD-SPD0000183-0003
            1. This Contract is entered into between the Agency and the Contractor named below:
               Agency's Name
               Department of Administrative Services
                                                                                                                           (hereafter called Agency)
               Contractor's Name
                Akins Ford LLC                                                                                          (hereafter called Contractor)
            2. Contract to Begin:                       Date of Completion:                   Renewals:
                 12/1/2021                              11/30/2023                             Three (3) one (1) year renewals

            3. Performance Bond, if any:                                          Other Bonds, if any:
               N/A                                                                N/A

            4. Authorized Person to Receive Contract Notices for Agency:       Authorized Person to Receive Contract Notices for Contractor:
            Billy Gilbert, Buyer 404-657-4277, billy.gilbert@doas.gagov
            Eric Mercier, Contract Manager. 404) 463-1540,                     Roz Icenhour, 770-868-5271, ricenhour@akinsonline.com
            Eric.Nercier(@DOAS.Ga.Gov
            5. The parties agree to comply with the terms and conditions of the following attachments which are by this reference made a part of
                the Statewide Contract:

                 Attachment 1: Statewide Contract for Goods and Ancillary Services
                 Attachment 2: Solicitation (referenced above)
                 Attachment 3: Contractor's Final Response




           IN WITNESS WHEREOF, this Contract has been executed by the parties hereto.
            6.
                                                                          Contractor
            Contractor's Name (If other than an individual, state whether a corporation, parlnership, etc.)


                   u    rized Sipnature)                                       Date Signed
                                                                               04/16/2021
                       m;.       \ c.e-<A-.(.A.. /5'1..V'"'--'
            Printed Nanie and Titre of Person Signing
            ROZ JCENHOUR GOVT SALES MGR

            Address

            220 W MAY STREET WINDER, GA 30680
            7.

            Agency Name
            Department of Administrative Services, State Purchasing Division

            By (Authorized Signature)                                          Date Signed
                                                                                  11/16/2021

            Printed Name and Title of Person Signing
            Lisa
             Mary Eason, Deputy Commissioner,
                    Chapman      Interim Deputy        Purchasing Division, Department of Administrative Services
                                                 State Commissioner

            Address
            200 Piedmont Avenue, S.E., Suite 1308, West Tower, Atlanta GA 30334-9010




           Revised 07/06/16                                                                                                               SPD-SP006
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