Agenda Item
b. Catalog Discount: Career Technical and Agricultural Materials, Equipment and Supplies Bid 20- 519 Extension Approval - Year 4 of 5 (in the amount not to exceed $550,000)
Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the contract extension for Bid 20-519 Catalog Discount - Career Technical and Agricultural Materials, Equipment and Supplies to the following vendors: Pocket Nurse, Midwest Technology Products, NASCO Education LLC, Blick Art Materials LLC, WM J Redmond & Son Inc., Troxell Communication Inc., School Outfitters, Howard Technology Solution, Learning Labs Inc., Nisewonger AV Center Inc., Amitrace Computer System, MSC Industrial Supply Co., Goodheart-Wilcox Co. Inc., MATCO Tool Corp., and PITSCO Education for an additional year in the amount not to exceed $550,000.
Why: This request is a contract extension from the identified vendors who provide efficient service and quality products while reducing costs. This request extends the agreement for an additional year through January 12, 2024.
Details: The extension of Bid 20-519 will provide access to a broad spectrum of Career Technical & Agricultural Materials, Equipment & Supplies that may be purchased at discounted prices from multiple vendors.
A formal Invitation to Bid Catalog Discounts - Career Technical & Agricultural Materials, Equipment & Supplies, was issued on August 29, 2019 through the DCSD Purchasing Department. The solicitation was advertised in the Champion and posted on the school district’s website. An electronic notification was sent to 118 vendors from the DCSD Vendor Bid List and 1286 vendors through the State of Georgia Procurement Registry. Responses to the solicitation were received on September 25, 2019 from sixteen (16) vendors. Sixteen (16) were deemed responsive to the solicitation requirements.
An evaluation of the sixteen responsive vendors was conducted by a team of Career and Technical Education professionals. The review concluded that sixteen (16) of the sixteen (16) vendors met the acceptable range of the award criteria. The sixteen (16) recommended award vendors were: Pocket Nurse, Midwest Technology Products, NASCO Education LLC, Blick Art Materials LLC, WM J Redmond & Son Inc., PC Specialists Inc., Troxell Communication Inc., School Outfitters, Howard Technology Solution, Learning Labs Inc., Nisewonger AV Center Inc., Amitrace Computer System, MSC Industrial Supply Co., Goodheart-Wilcox Co. Inc., MATCO Tool Corp., and PITSCO Education.
This is the third contract renewal request of four (4) one-year (1-year) contract renewal options.
*PC Specialists, Incorporated did not respond to the 2022 bid extension request and has been dropped from the FY23, 20-519 bid extension.
Financial impact: The total financial impact not to exceed $550,000.00
Charge Codes:
100.1000.561000.00011.7940.3011.8010.035.0000
100.1000.561100.00011.7940.3011.8010.035.0000
100.1000.561000.36511.7940.3011.8010.035.0000
100.1000.561100.36511.7940.3011.8010.035.0000
100.1000.573000.00011.7940.3011.8010.035.0000
100.1000.561500.00011.7940.3011.8010.035.0000
100.1000.561600.00011.7940.3011.8010.035.0000
100.1000.561000.59911.7940.3011.8010.035.0000
100.1000.564200.00011.7450.3011.8010.035.0000
406.1000.561000.38321.7940.3324.8010.035.2022
406.1000.561500.38321.7940.3324.8010.035.2022
406.1000.561600.38321.7940.3324.8010.035.2022
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Dr. Rodney Swanson, Substitute Administrator, Career Technical and Agricultural Education, 678.676.0451
Effective: January 13, 2023 - January 12, 2024
Status: Attorney Approval Not Required