EXECUTIVE SESSION, WORK SESSION, COMMUNITY INPUT SESSION &
BUSINESS MEETING
OF THE
DEKALB COUNTY BOARD OF EDUCATION
July 11, 2022
The DeKalb County Board of Education held its Executive Session, Work Session, Community
Input Session and Business Meeting on Monday, July 11, 2022, in the J. David Williamson
Board Room, at the DeKalb County School District’s Robert R. Freeman Administrative
Instructional Complex, 1701 Mountain Industrial Boulevard, Stone Mountain, Georgia.
Mrs. Vickie B. Turner, Board Chair, convened the meeting at 11:40am and noted the following
were in attendance; Mrs. Vickie B. Turner, Board Chair, Mrs. Anna Hill, Mrs. Deirdre Pierce,
Mrs. Allyson Gevertz, Dr. Joyce Morley (virtually) and Dr. Vasanne Tinsley, Interim
Superintendent. Mr. Diijon DaCosta, Sr., Vice Chair, arrived at 12:00pm and Mr. Marshall D.
Orson arrived at 12:45pm.
Also in attendance were Dr. Yolanda Williamson, Executive Administrator to the Board and
General Counsel Attorneys, Mr. Clem Doyle and Ms. Joyette Holmes.
ADJOURN TO EXECUTIVE SESSION
Mrs. Turner called for a motion to adjourn July 11, 2022, meeting to an executive session for the
purpose of discussing permitted matters regarding litigation, land, personnel, and student
appeals.
On a motion by Mrs. Pierce, seconded by Mrs. Gevertz and with a vote of (5\0) of Board
Members present, the July 11, 2022, meeting adjourned to executive session at 11:42am.
ADJOURN THE EXECUTIVE SESSION
There being no further business, Mrs. Turner called for a motion to adjourn the July 11, 2022,
executive session and convene to the work session and business meeting.
Mrs. Turner noted there were no objections, the July 11, 2022, executive session adjourned at
11:51am.
ADOPTION OF THE AGENDA
Mrs. Turner called for a motion to adopt the July 11, 2022, work session and business meeting
agenda.
Mr. Diijon DaCosta, Sr., Audit Committee Chair, requested agenda item no. E.1.a,
Appointment of Audit Committee Community Advisors, be removed from the agenda.
Mrs. Turner noted there were no objections, the July 11, 2022, work session and business
meeting agenda was approved with the removal of the aforementioned item.
SUPERINTENDENT’S REPORT and COMMITTEE OF THE WHOLE
1. Superintendent’s Report: No Report This Month
2. Committee of the Whole Presentation(s) – FY23 Audit Summary Presentation
Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent
Mr. Charles Burbridge, Chief Financial Officer, Division of Finance
REVIEW OF AGENDA ITEMS FOR THE JULY 11, 2022 BUSINESS MEETING
01.01.
Mr. Diijon DaCosta, Sr., Audit Committee Chair, requested that the Board of Education, appoint,
by agreement of a majority, Community Advisors to the Audit Committee. The following
DeKalb residents completed the application process: Ms. Lonita Broome, Mr. Russell Fincher,
and Ms. Leigh Hopkins.
DeKalb Board of Education
July 11, 2022
Page 2 of 7
Per Board Policy BBC, Board Committees, "The Board of Education shall review all
applications and shall appoint, by agreement of a majority of the Board of Education from the
community at least two and no more than three outside, non-voting, community advisors to the
Audit Committee who are residents of DeKalb County".
Item removed from the agenda at the request of the Audit Committee Chair. No Board action was taken on
this item.
01.02.a.
Dr. Vasanne S. Tinsley, Interim Superintendent, requested that the Board of Education approve
the minutes of the following meetings; June 6, 2022 1st virtual budget hearing, 1st virtual
millage rate hearing, 2nd virtual millage rate hearing and the June 6, 2022 board meeting which
includes the executive session, work session, community input session and business meeting, the
June 16, 2022, 2nd virtual budget hearing, 3rd virtual millage rate hearing and virtual called
meeting, the June 22, 2022 virtual BOC-BOE joint meeting, the June 29, 2022 virtual called
meeting and the June 30, 2022 virtual called meeting.
01.03.a.i.
Mr. Charles Burbridge, Chief Financial Officer, Division of Finance, requested that the Board of
Education accept the May 2022 Monthly Financial Report.
01.03.b.
Mr. Charles Burbridge, Chief Financial Officer, Division of Finance, requested that the Board of
Education approve the award of RFP 23-539 to Elliott Davis, LLC to provide an Independent
Third-Party Review of Capitol Programs for a period of one year from the approval by the
Board. This RFP includes four (4) one (1) year extension options for an amount not to
exceed $63,000.00.
Item pulled from consent agenda and voted on as an ACTION ITEM.
01.03.c.
RISK MANAGEMENT – No Agenda Items This Month
01.04.a.
Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, requested that the Board
of Education approve the July 2022 Human Resources Report.
01.04.b.
Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, requested that the Board
of Education (BOE) approve the continuation of Executive Search/Recruitment Services
with Hazard Young Attea Associates (HYA), for the Chief Financial Officer, for an amount not
to exceed $30,000.00.
01.05.a.
Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, requested
that the Board of Education approve the purchase of professional translation and interpretation
services from the following vendors in excess of $100,000.00 with a combined total not to
exceed $1,000,000.00 for the following vendors:
Alta Language Services
Language Integration, LLC
Language Line Services
Translation Station, Inc.
Zab Translation Solutions
Real Time Translation
01.06.a.
Dr. Deborah Moore-Sanders, Deputy Superintendent, Division of Equity and Student
Empowerment, requested that the Board of Education approve the MOU between Communities
DeKalb Board of Education
July 11, 2022
Page 3 of 7
in Schools of Atlanta, Inc., and the DeKalb County School District (DCSD), for an additional
year for an amount not to exceed $325,000.
01.07.a.
Mr. Oliver J. Lewis, Associate Superintendent, Office of Continuous Improvement
(Accountability), in support of Board Policy II, requested that the Board of Education approve
the purchase of Illuminate Education Assessment Platform for SY 2022-2023 in an amount not
to exceed $1,200,000.00.
The requested purchase is a testing expenditure that does not require bid per the District’s
Purchasing Board Policy (DJE).
01.07.b.
Mr. Oliver J. Lewis, Associate Superintendent, Office of Continuous Improvement
(Accountability), in support of Board Policy II, requested that the Board of Education approve
the renewal of the Northwest Evaluation Association (NWEA) Measures of Academic Progress
(MAP) Assessment for the 2022-2023 school year in an amount not to exceed $1,300,000.00.
The requested purchase is an assessment expenditure that does not require bid per the District’s
Purchasing Board Policy (DJE).
01.08.
DIVISION OF INFORMATION AND INSTRUCTIONAL TECHNOLOGY – No Agenda
Items This Month
01.09.a.
Dr. Antonette Campbell, Interim Regional Superintendent, Region IV, Division of Community
Empowerment, Innovation and Partnerships, requested that the DeKalb County Board of
Education accept a grant from Project Lead the Way in the amount of $10,000 to support the
implementation of the Project Lead the Way Launch Program at Stone Mountain Elementary
School.
01.10.a.
ATHLETICS – No Agenda Items This Month
01.10.b.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education authorize the District to approve the following contractors utilizing the
Georgia statewide contract to provide services for repairs, alterations and minor construction
projects: Albion Scaccia Enterprises, LLC, (99999-SPD-S20200901-0001); Equix Holdings, Inc.
dba Astra Construction Services (99999-SPD-S20200901-0026A); Bayne Development Group,
LLC, (99999-SPD-S20200901-00024); Brown & Root Industrial Services, LLC, (99999-SPD-
S20160216-010); Centennial Contractors Enterprises, Inc., (99999-SPD-S20200901-0003);
Crown Retail Services (99999-SPD-S20200901-0004); Engineering Design Technologies, Inc., (
99999-SPD-S20200901-0006); F.H. Paschen, S.N. Nielsen & Associates (99999-SPD-
S20200901-0007); HCR Construction, Inc., (99999-SPD-S20200901-0009); HITT Construction,
Inc., ( 99999-SPD-S20200901-00010); Jewels of the South (99999-SPD-S20200901-00012);
JOC Construction (99999-SPD-S20200901-00013); Lichty Commercial Construction, Inc.,
(99999-SPD-S20200901-00023); Osprey Management LLC, (99999-SPD-S20200901-00014);
Paryani Construction (99999-SPD-S20200901-00020); Place Services, Inc., (99999-SPD-
S20200901-00016); Prime Contractors (99999-SPD-S20200901-00015); Striker Contracting
LLC (99999-SPD-S20200901-00019); Ujamma Construction SE LLC (99999-SPD-S20200901-
00028); and Ward Humphrey Incorporated (99999-SPD-S20200901-00027) in accordance with
the State of Georgia Indefinite Quantity Construction (EZIQC) statewide contract through June
30, 2023, for an amount not to exceed $3,000,000. This contract has an option to renew each
fiscal year through June 30, 2024.
DeKalb Board of Education
July 11, 2022
Page 4 of 7
01.10.c.
BUSINESS SERVICES – No Agenda Items This Month
01.10.d.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the Intergovernmental Agreement (IGA) between DeKalb County
School District and DeKalb County Parks and Recreation to lease 10 or more school buses
to DeKalb Parks and Recreation for their Summer 2022 Parks and Recreation Program.
01.10.d.ii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the Transportation Agreement between DeKalb County School
District (DCSD) and International Community School (ICS) to provide transportation services
for the 2022-2023 School Year.
01.10.d.iii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the Transportation Agreement between DeKalb County School
District (DCSD) and PATH Academy Charter School to provide transportation services for the
2022-2023 School Year. This is a new Agreement that will begin on August 1, 2022 and expire
on June 30, 2023.
01.10.e.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the renewal of RFP 20-20, purchase of Sanitation Services &
Materials to Sanitech Systems, Inc., in the amount not to exceed $220,400.00 for SY 22-23. This
request extends the agreement for Sanitech Systems an additional year from November 5, 2022,
through November 4, 2023.
This is the third of four (4) one-year (1-Year) Contract Renewal options.
01.10.e.ii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the renewal of Bid 20-22, Ice Cream Products, to Hershey Creamery
Company, in the amount not to exceed $258,940.00 for SY 22-23. This request extends the
agreement for Hershey Creamery Company an additional year October 1, 2022, through
September 30, 2023.
This is the third of four (4) one-year (1-year) Contract Renewal options.
01.10.e.iii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the extension of Bid 20-27, Purchase of Large
Equipment to Douglas Equipment in the amount not to exceed $2,200,000.00 for SY 22-23. This
request extends the agreement for Douglas Equipment an additional year August 1, 2022,
through July 31, 2023.
This is the third of four (4) one-year (1-year) Contract Renewal options.
01.10.e.iv.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the renewal of RFP 21-524R, purchase of uniforms to Cintas
Corporation in the amount not to exceed $220,000.00 for SY 22-23. This request extends the
agreement with Cintas Corporation an additional year from July 1, 2022, through June 30, 2023.
This is the first of four (4) one-year (1-year) Contract Renewal options.
DeKalb Board of Education
July 11, 2022
Page 5 of 7
01.10.f.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve three (3) awards for RFQu 22-752-030 for Architectural and
Engineering Services for HVAC Replacement to the most responsive and responsible Offerors
whose submittals are the most advantageous to the district. The awards are as follows:
Bob Mathis Elementary School, Chapel Hill Elementary School, Edward L. Bouie Elementary
School, Martin Luther King Jr. High School, and Panola Way Elementary School to Corgan
Associates, Inc. for the lump sum amount of $1,163,339.
Marbut Elementary School, Pine Ridge Elementary School, Shadow Rock Elementary School,
and Stephenson High School to Stanley, Love-Stanley PC for the lump sum amount
of $1,047,876.
Briarlake Elementary School, Early Learning Center, Montclair Elementary School, and Tucker
Middle School to Epsten Group, Inc. for the lump sum amount of $695,273.
01.10.f.ii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve an E-SPLOST V budget reallocation in the amount
of $402,216.00 from Program Contingency which will allow the proper funds to be allocated to
the necessary project cost code for the installation of the HVAC in the gymnasium at Kittredge
Magnet School.
It is also requested that the Board of Education approve the award of Bid No. 22-752-009 for GC
Services for Kittredge Magnet School Gymnasium HVAC Installation to Maxair Mechanical,
LLC, the lowest responsible and responsive bidder whose bid meets the requirements and criteria
set forth in the bid documents for the installation of the HVAC in the gymnasium at Kittredge
Magnet School in an amount not to exceed $368,504.00.
Item pulled from consent agenda and voted on as an ACTION ITEM.
01.11.a.
Mr. Trenton Arnold, Regional Superintendent, Region II, requested that the Board of Education
accept the donation of $21,480 from the Livsey Elementary School Parent Teacher Organization,
as a one-time donation per Board Policy DFK “Gifts and Bequests Guidelines”, for the
installation of a new illuminated marquee sign at Livsey Elementary School.
01.11.b.
Dr. Deborah Moore-Sanders, Deputy Superintendent, Division of Equity and Student
Empowerment, requested that the Board of Education approve the acceptance of $10,000.00 in
Kroger gift cards from the Assistance League of Atlanta - Operation School Bell. The donation
will be administered through the Department of Social Work Services and will be provided to
families in need.
01.12.
PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION – No Agenda Items
This Month
01.13.
OFFICE OF AUDITS & COMPLIANCE – No Agenda Items This Month
AMENDMENT TO THE BYLAWS AND POLICIES
1. READY FOR ACTION ~ Amendment to the Bylaws & Policies: Board Policy IDE,
Co-Curricular Activities, Grades 6-12
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction,
requested that the Board of Education accept amended Board Policy IDE, Co-Curricular
DeKalb Board of Education
July 11, 2022
Page 6 of 7
Activities, Grades 6-12, that was presented for first read and laid on the table for public
comment and Board feedback from June 6, 2022.
The proposed Board Policy IDE: Co-Curricular Activities, Grades 6-12 outlines the
requirements for participating in co-curricular activities. The eligibility criteria, academic
requirements, and special provisions are specified in the policy.
2. READY FOR ACTION ~ Amendment to the Bylaws & Policies: Board Policy IDE (1),
Competitive Interscholastic Athletics, Grades 6-12
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction,
requested that the Board of Education accept amended Board Policy IDE (1),
Competitive Interscholastic Athletics, Grades 6-12, that was presented for first read and
laid on the table for public comment and Board feedback from June 6, 2022.
The current policy does not allow 6 through 8 grade magnet students access to play
sports. Extending this opportunity allows for access to sports for fully enrolled students at
their home attendance area school. In an effort to increase transparency, the middle
school policy and high school policy have been combined.
The following conditions must be met under policy IDE(1), Competitive Interscholastic
Athletics, Grades 6-12:
1. If the school in which the student is enrolled offers the Georgia High School
Association (GHSA) or DeKalb County School District (DCSD) sanctioned
extracurricular activity in which the student wishes to participate, the student shall be
required to participate as a member of the school in which he/she is enrolled.
2. Students may not participate in competitive interscholastic athletics at both the school
in which the student is enrolled and the homeschool. Instead, students must
participate in GHSA extracurricular activities at the school in which they are enrolled
unless that sport is not offered. For example, students could not play basketball at the
school of enrollment and football at the homeschool.
3. The election of the student to participate in competitive interscholastic athletic
activities for either the school of enrollment or the homeschool shall be binding for
the current school year.
4. Students shall be required to comply with all GHSA and DCSD eligibility
requirements.
5. Students shall remain subject to all applicable requirements for continued enrollment
at DECA, DSA, DESA, Wadsworth Magnet, and Kittridge Magnet Schools, as well
as all applicable requirements for participation in the GHSA/DCSD extracurricular
activity. Students shall be solely responsible for providing any and all transportation
necessary for participation in the GHSA/DCSD extracurricular activity.
COMMUNITY INPUT SESSION AND BUSINESS MEETING
Mrs. Turner convened the Community Input Session and read the Guidelines for Public
Comments at 5:47pm.
The following individuals addressed the Board:
1. Gabriela Atsepoyi
2. Dr. Amy Noel Sery (virtual)
3. Tonja Holder
4. Jon Hawkins (virtual)
5. Vienna Hardy
6. Diana Hardy
7. Noy Hawkins (virtual)
DeKalb Board of Education
July 11, 2022
Page 7 of 7
8. Meredith Alberto
9. Deborah Jones (virtual)
CONVENE THE BUSINESS MEETING
Mrs. Turner called for a motion to convene the July 11, 2022, business meeting.
Mrs. Turner noted there were no objections, the business meeting convened.
STUDENT BOARD REPRESENTATIVE ~ No Student Representative This Month
RECOGNITION(S) ~ No Recognitions This Month
CONSENT AGENDA
Mrs. Turner called for a motion to approve the July 11, 2022, consent agenda except for the
following (2) items, which were voted on separately as ACTION ITEMS:
• ITEM NO. E.3.d. –
On a motion by Mr. DaCosta, seconded by Mr. Orson and with a unanimous vote of (7\0), the
motion passed to approve the consent agenda.
ACTION ITEM(S)
J.1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
Mrs. Turner called for a motion to adopt the actions, as discussed, in Executive Session
for Personnel No. 23-01.
On a motion by Mrs. Gevertz, seconded by Mrs. Hill, and with a vote of (5\0) the motion
passed. Mr. DaCosta and Mr. Orson were not present in executive session and did not vote
on this item.
J.2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT
AGENDA
a. Mrs. Turner called for a motion to approve the following ACTION ITEMS, which were
pulled off the consent agenda.
1. ITEM NO. E.3.b. – RFP 22-539 Independent Third Party Review of Capitol
Programs Award Approval to Elliott Davis, LLC (for an amount not to exceed
$63,000.00)
This item failed due to the lack of a motion.
2. ITEM NO. E.10.f.ii. – E-SPLOST V Project: ITB No. 22-752-009 for GC
Services for Kittredge Magnet School Gymnasium HVAC Installation to
Maxair Mechanical, LLC for an amount not to exceed $368,504.00
On a motion by Mr. Orson, seconded by Mrs. Hill, and with a vote of (6\0\1) the
motion passed, with Mrs. Vickie B. Turner, Mr. Diijon DaCosta, Sr., Mr. Marshall D.
Orson, Mrs. Anna Hill, Mrs. Allyson Gevertz and Mrs. Deirdre Pierce, voting ‘YES’
and Dr. Joyce Morley voting to ‘ABSTAIN'.
ADJOURN
Mrs. Turner called for a motion to adjourn the July 11, 2022, work session and business meeting,
Mrs. Turner noted there were no objections, the work session and business meeting adjourned at
6:21pm.
_______________________ ____________________________
Secretary Ex-Officio Chair