Agenda Item
a. Purchase of Instructional Materials and Equipment (amount not to exceed $12,000,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of instructional materials, including print and digital resources, from the identified vendors in an amount not to exceed $12,000,000.00.
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. The Board policy on Instructional Media requires the presentation of recommendations for the adoption and purchase of instructional resources to the Board of Education. It is also necessary to purchase supplemental resources and previously adopted textbooks and/or instructional resources needed to accommodate growth and/or replenish inventory due to lost or damaged materials in preparation for the 2022-2023 school year.
Details: The District will purchase adopted and supplemental instructional resources for elementary, middle, and high schools in accordance with Board Policy DJE (III.D.3.g.). The instructional resources will include print and/or digital versions for teachers and students.
Financial impact: The total financial impact is not to exceed $12,000,000.00.
Charge Codes:
100.1000.564000.00011.7580.9990.8010.035.0000
100.1000.564100.00011.7580.9990.8010.035.0000
100.1000.553000.00011.7580.9990.8010.035.0000
100.1000.553200.00011.7580.9990.8010.035.0000
100.2213.553200.00011.7340.2021.8010.035.0000
402.1000.561000.00024.7590.1750.8010.030.2022
402.1000.564200.00024.7590.1750.8010.030.2022
402.2213.564200.00024.7590.1750.8010.030.2022
460.1000.553200.07221.7130.1816.6015.035.2022
460.2213.530000.07221.7130.1816.6015.035.2022
406.1000.561000.38321.7940.3324.8010.035.2023
406.1000.561500.38321.7940.3324.8010.035.2023
406.1000.561600.38321.7940.3324.8010.035.2023
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Ms. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.2421
Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.1471
Effective: August 11, 2022 - June 30, 2023
Status: Attorney approval is not required.
QUOTE
Lexia Learning Systems LLC
300 Baker Avenue, Suite 320
Concord, MA 01742 USA
Phone: (978) 405-6200
Fax: (978) 287-0062
Quote #: Q-515224-3 Prepared By: Linda James
Created Date: 6/22/2022 Email: linda.james@lexialearning.com
Quote To: Bill To:
Dekalb County School District - ESOL Dr. Evelyn Hall
1701 Mountain Industrial Blvd Dekalb County School District - ESOL
Stone Mountain, GA 30083 US 1701 Mountain Industrial Blvd
Stone Mountain, GA 30083 US
Start Date End Date Quantity Line Item Description Sales Price Total Price
11/1/2022 10/31/2023 1,000 Lexia Core5 Reading/PowerUp Literacy Student Subscription $29.25 $29,250.00
Renewal
11/1/2022 10/31/2023 1 Lexia English District Success Partnership - Platinum $12,900.00 $12,900.00
11/1/2022 10/31/2023 1,000 Lexia English Student Subscription $87.30 $87,300.00
Total Price $129,450.00
Fax or email Purchase Orders with quote number Q-515224-3 to the following:
Attn: Linda James
Email: linda.james@lexialearning.com
Fax: (978) 402-3621
PLEASE NOTE THE QUOTE NUMBER MUST APPEAR ON PURCHASE ORDER(S) IN ORDER TO PROCESS.
TERMS AND CONDITIONS
**Prices included herein are exclusive of all applicable taxes, including sales tax, VAT or other duties or levies imposed by any federal, state or
local authority, which are the responsibility of Customer. Any taxes shown are estimates for informational purposes only. Customer will provide
documentation in support of tax exempt status upon request. Pricing is valid 60 days. Lexia will invoice the total price set forth above upon Customer’s
acceptance. Payment is due net 30 days of invoice.
TERM
This quote serves as an Order Agreement and becomes effective upon its acceptance by both parties. The Product/Services purchased pursuant to
this Agreement will begin on or about the start date set forth above and continue in effect for the Product/Service Term set forth above (“Subscription
Period”). Unless otherwise set forth herein, all Product licenses shall have the same start and end dates, all Products are deemed delivered upon
provisioning of license availability, and all Services must be used within the Subscription Period; unused Product licenses or Services are not eligible for
refund or credit. Onsite training fulfilled with virtual training equivalency as needed. Virtual training equivalency = four (4) live online sessions for each
onsite training day session. Without prejudice to its other rights, Lexia may suspend delivery of the Product/Services in the event that Customer fails to
make any payment when due.
ORDER PROCESS
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To submit an order, please fax this quote along with the applicable Purchase Order to: (978) 287-0062, or send by email to your sales representative's
email address listed above.
NOTE: EACH PURCHASE ORDER MUST INCLUDE THE CORRECT QUOTE NUMBER PROVIDED ON THIS QUOTE, AND THE QUOTE SHOULD BE ATTACHED.
ACCEPTANCE
All Products and Services are offered subject to the Lexia K-12 Education Application License Agreement terms, available at
https://lexialearning.com/privacy/eula (the “License”), as supplemented by the terms herein. By placing any order in response to this quote, Customer
confirms its acceptance of the License Terms and the terms and fees in this quote, which together, constitute the entire agreement between Customer
and Lexia regarding the Products and Services herein (the “Agreement”). Customer and Lexia agree that the terms and conditions of this Agreement
supersede any additional or inconsistent terms or provisions in any Customer drafted purchase order, which shall be void and of no effect, or any
communications, whether written or oral, between Customer and Lexia relating to the subject matter hereof. In the event of any conflict, the terms of this
Agreement shall govern.
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