Agenda Item
a. Purchase of Instructional Materials and Equipment (amount not to exceed $12,000,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of instructional materials, including print and digital resources, from the identified vendors in an amount not to exceed $12,000,000.00.
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. The Board policy on Instructional Media requires the presentation of recommendations for the adoption and purchase of instructional resources to the Board of Education. It is also necessary to purchase supplemental resources and previously adopted textbooks and/or instructional resources needed to accommodate growth and/or replenish inventory due to lost or damaged materials in preparation for the 2022-2023 school year.
Details: The District will purchase adopted and supplemental instructional resources for elementary, middle, and high schools in accordance with Board Policy DJE (III.D.3.g.). The instructional resources will include print and/or digital versions for teachers and students.
Financial impact: The total financial impact is not to exceed $12,000,000.00.
Charge Codes:
100.1000.564000.00011.7580.9990.8010.035.0000
100.1000.564100.00011.7580.9990.8010.035.0000
100.1000.553000.00011.7580.9990.8010.035.0000
100.1000.553200.00011.7580.9990.8010.035.0000
100.2213.553200.00011.7340.2021.8010.035.0000
402.1000.561000.00024.7590.1750.8010.030.2022
402.1000.564200.00024.7590.1750.8010.030.2022
402.2213.564200.00024.7590.1750.8010.030.2022
460.1000.553200.07221.7130.1816.6015.035.2022
460.2213.530000.07221.7130.1816.6015.035.2022
406.1000.561000.38321.7940.3324.8010.035.2023
406.1000.561500.38321.7940.3324.8010.035.2023
406.1000.561600.38321.7940.3324.8010.035.2023
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Ms. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.2421
Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.1471
Effective: August 11, 2022 - June 30, 2023
Status: Attorney approval is not required.
QUOTE PREPARED FOR: SUBSCRIPTION/DIGITAL CONTACT:
Dekalb Cnty Sch Dist Ron Adams
1701 MOUNTAIN INDUSTRIAL RD ronald_adams@dekalbschoolsga.org
STONE MOUNTAIN, GA 30083-1027 (678) 676-1471
ACCOUNT NUMBER: 230295
CONTACT: SALES REP INFORMATION:
Ron Adams Keith Brown
ronald_adams@dekalbschoolsga.org keith.brown@mheducation.com
(678) 676-1471 770-322-0613
Section Summary Value of All Materials Free Materials Product Subtotal
Kindergarten $295,812.00 ($164,412.00) $131,400.00
Grade 1 $158,280.00 ($26,880.00) $131,400.00
Grade 2 $160,080.00 ($26,880.00) $133,200.00
Grade 3 $158,280.00 ($26,880.00) $131,400.00
Grade 4 $158,280.00 ($26,880.00) $131,400.00
Grade 5 $158,280.00 ($32,496.00) $125,784.00
PRODUCT TOTAL* $1,089,012.00 ($304,428.00) $784,584.00
ESTIMATED S&H** $15,074.88
ESTIMATED TAX** $0.00
GRAND TOTAL* $799,658.88
* Price firm for 45 days from quote date. Price quote must be attached to school purchase order to receive the quoted price and free materials.
**Shipping and handling charges shown are only estimates. Actual shipping and handling charges will be applied at time of order. Taxes are not included in the quote total. If applicable,
actual tax charges will be applied at time of order.
Comments:
PLEASE INCLUDE THIS PROPOSAL WITH YOUR PURCHASE ORDER
SEND ORDER TO: McGraw Hill LLC | PO Box 182605 | Columbus, OH 43218-2605
Email: orders_mhe@mheducation.com | Phone: 1-800-338-3987 | Fax: 1-800-953-8691
QUOTE DATE: 07/26/2022 ACCOUNT NAME: Dekalb Cnty Sch Dist EXPIRATION DATE: 09/09/2022
QUOTE NUMBER: KBROW-07262022-001 ACCOUNT #: 230295 PAGE #: 1
Product Description ISBN Qty Unit Price Free Materials Line Subtotal
Kindergarten
MY MATH - STUDENT EDITION VOLUME 1 GRADE K 978-0-02-115019-9 7300 $9.00 $0.00 $65,700.00
MY MATH - STUDENT EDITION VOLUME 2 GRADE K 978-0-02-116067-9 7300 $9.00 $0.00 $65,700.00
MY MATH - ESTUDENT EDITION 1 YEAR SUBSCRIPTION GRADE K 978-0-02-119804-7 7300 $18.84 $137,532.00 *Free Materials
MY MATH - ETEACHER EDITION 1 YEAR SUBSCRIPTION GRADE K 978-0-02-119812-2 400 $67.20 $26,880.00 *Free Materials
Kindergarten Subtotal: $164,412.00 $131,400.00
Grade 1
MY MATH STUDENT EDITIONS AND ONLINE ESTUDENT EDITION 1 YEAR
978-0-02-117315-0 7300 $18.00 $0.00 $131,400.00
SET GRADE 1
MY MATH - ETEACHER EDITION 1 YEAR SUBSCRIPTION GRADE 1 978-0-02-119813-9 400 $67.20 $26,880.00 *Free Materials
MY MATH - ETEACHER EDITION 1 YEAR SUBSCRIPTION GRADE 1 978-0-02-119813-9 400 $67.20 $26,880.00 *Free Materials
Grade 1 Subtotal: $26,880.00 $131,400.00
Grade 2
MY MATH STUDENT EDITIONS AND ONLINE ESTUDENT EDITION 1 YEAR
978-0-02-117316-7 7400 $18.00 $0.00 $133,200.00
SET GRADE 2
MY MATH - ETEACHER EDITION 1 YEAR SUBSCRIPTION GRADE 2 978-0-02-119814-6 400 $67.20 $26,880.00 *Free Materials
Grade 2 Subtotal: $26,880.00 $133,200.00
Grade 3
MY MATH STUDENT EDITIONS AND ONLINE ESTUDENT EDITION 1 YEAR
978-0-02-117317-4 7300 $18.00 $0.00 $131,400.00
SET GRADE 3
MY MATH - ETEACHER EDITION 1 YEAR SUBSCRIPTION GRADE 3 978-0-02-119815-3 400 $67.20 $26,880.00 *Free Materials
Grade 3 Subtotal: $26,880.00 $131,400.00
Grade 4
MY MATH STUDENT EDITIONS AND ONLINE ESTUDENT EDITION 1 YEAR
978-0-02-117318-1 7300 $18.00 $0.00 $131,400.00
SET GRADE 4
MY MATH - ETEACHER EDITION 1 YEAR SUBSCRIPTION GRADE 4 978-0-02-119816-0 400 $67.20 $26,880.00 *Free Materials
Grade 4 Subtotal: $26,880.00 $131,400.00
Grade 5
MY MATH STUDENT EDITIONS AND ONLINE ESTUDENT EDITION 1 YEAR
978-0-02-117319-8 6988 $18.00 $0.00 $125,784.00
SET GRADE 5
MY MATH STUDENT EDITIONS AND ONLINE ESTUDENT EDITION 1 YEAR
978-0-02-117319-8 312 $18.00 $5,616.00 *Free Materials
SET GRADE 5
PLEASE INCLUDE THIS PROPOSAL WITH YOUR PURCHASE ORDER
SEND ORDER TO: McGraw Hill LLC | PO Box 182605 | Columbus, OH 43218-2605
Email: orders_mhe@mheducation.com | Phone: 1-800-338-3987 | Fax: 1-800-953-8691
QUOTE DATE: 07/26/2022 ACCOUNT NAME: Dekalb Cnty Sch Dist EXPIRATION DATE: 09/09/2022
QUOTE NUMBER: KBROW-07262022-001 ACCOUNT #: 230295 PAGE #: 2
Product Description ISBN Qty Unit Price Free Materials Line Subtotal
MY MATH - ETEACHER EDITION 1 YEAR SUBSCRIPTION GRADE 5 978-0-02-119817-7 400 $67.20 $26,880.00 *Free Materials
Grade 5 Subtotal: $32,496.00 $125,784.00
PLEASE INCLUDE THIS PROPOSAL WITH YOUR PURCHASE ORDER
SEND ORDER TO: McGraw Hill LLC | PO Box 182605 | Columbus, OH 43218-2605
Email: orders_mhe@mheducation.com | Phone: 1-800-338-3987 | Fax: 1-800-953-8691
QUOTE DATE: 07/26/2022 ACCOUNT NAME: Dekalb Cnty Sch Dist EXPIRATION DATE: 09/09/2022
QUOTE NUMBER: KBROW-07262022-001 ACCOUNT #: 230295 PAGE #: 3
QUOTE PREPARED FOR:
Dekalb Cnty Sch Dist
1701 MOUNTAIN INDUSTRIAL RD
STONE MOUNTAIN, GA 30083-1027
ACCOUNT NUMBER: 230295 VALUE OF ALL MATERIALS $1,089,012.00
FREE MATERIALS ($304,428.00)
CONTACT: PRODUCT TOTAL* $784,584.00
Ron Adams ESTIMATED SHIPPING & HANDLING** $15,074.88
ronald_adams@dekalbschoolsga.org ESTIMATED TAX** $0.00
(678) 676-1471 GRAND TOTAL $799,658.88
SUBSCRIPTION/DIGITAL CONTACT:
Ron Adams
ronald_adams@dekalbschoolsga.org
(678) 676-1471
Comments:
* Price firm for 45 days from quote date. Price quote must be attached to school purchase order to receive the quoted price and free materials.
**Shipping and handling charges shown are only estimates. Actual shipping and handling charges will be applied at time of order. Taxes are not included in the quote total. If applicable,
actual tax charges will be applied at time of order.
Terms of Service:
By placing an order for digital products (the 'Subscribed Materials'), the entity that this price quote has been prepared for ('Subscriber') agrees to be bound by the Terms of Service and
any specific provisions required by Subscriber’s state law, each located in the applicable links below. Subject to Subscriber's payment of the fees set out above, McGraw Hill LLC
hereby grants to Subscriber a non-exclusive, non-transferable license to allow only the number of Authorized Users that corresponds to the quantity of Subscribed Materials set forth
above to access and use the Subscribed Materials under the terms described in the Terms of Service and any specific provisions required by Subscriber’s state law, each located in the
applicable links below. The subscription term for the Subscribed Materials shall be as set forth in the Product Description above. If no subscription term is specified, the initial term shall
be one (1) year from the date of this price quote (the 'Initial Subscription Term'), and thereafter the Subscriber shall renew for additional one (1) year terms (each a 'Subscription Renewal
Term'), provided MHE has chosen to renew the subscription and has sent an invoice for such Subscription Renewal Term to Subscriber.
Terms Of Service
Provisions required by Subscriber State law
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accept credit card orders via email, fax, or mail/package delivery. Credit card orders may be placed over the phone by calling the number listed above or via our websites by visiting
www.mheducation.com (or www.mhecoast2coast.com).
School Purchase Order Number:
Name of School Official (Please Print) Signature of School Official
PLEASE INCLUDE THIS PROPOSAL WITH YOUR PURCHASE ORDER
SEND ORDER TO: McGraw Hill LLC | PO Box 182605 | Columbus, OH 43218-2605
Email: orders_mhe@mheducation.com | Phone: 1-800-338-3987 | Fax: 1-800-953-8691
QUOTE DATE: 07/26/2022 ACCOUNT NAME: Dekalb Cnty Sch Dist EXPIRATION DATE: 09/09/2022
QUOTE NUMBER: KBROW-07262022-001 ACCOUNT #: 230295 PAGE #: 4