Agenda Item
iv. E-SPLOST VI: RFP No. 22-752-025 Approval of Program Management Services Contract Award to ACERM Program Management, A Joint Venture, for a not-to-exceed amount of $15,185,671.64
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is recommended that the Board of Education approve the award of RFP No. 22-752-025 for Program Management Services to ACERM Program Management, A Joint Venture (the ACERM Team), comprised of two entities: AECOM Technical Services Inc. (AECOM) and Corporate Enviromental Risk Management (CERM) the most responsive and responsible Offeror whose proposal meets the requirements and criteria set forth in the Proposal Documents, for a not-to-exceed amount of $15,185,671.64 to include the remaining E-SPLOST V projects and new E-SPLOST VI (2022-2027) program.
Why: Since 1997, the DCSD has utilized Education Special Purpose Local Option Sales Tax (E-SPLOST) funds as the primary funding source for its capital improvement programs. On May 24, 2022, the DeKalb County voters approved the district’s sixth E-SPLOST program (2022-2027). The E-SPLOST VI project listing and associated cash flow sequencing which will include a full list of projects, budgets and anticipated start and finish dates is still being developed.
Over the years, the district has utilized a Program Manager (PM) and Supplemental Project Management Firms to support the management of the E-SPLOST capital improvement programs. The current, existing Program Management Services Agreement will expire September 30, 2022. The new PM Service Agreement will be for an initial one-year term with four (4) one-year options to renew subject to Board approval on a year-to-year basis. The services requested included program management services for multiple site modifications, renovations, additions, and new construction projects throughout the district.
The district will hold all design and construction contracts. The PM will be an integral member of the capital improvement team, and therefore all full-time staff members of the PM will operate under the Design and Construction Department located at the Sam A. Moss Service Center in Tucker, Georgia.
This contract will provide the services of a Program Manager to act on the district’s behalf for the delivery of the E-SPLOST VI Capital Improvement Program and the completion of the remaining E-SPLOST V projects. Additional details related to the scope of work for this project can be found on the district’s solicitation website at http://www.dekalbschoolsga.Ionwave.net.
Details: The Request for Proposal (RFP) for Program Management Services was issued on March 3, 2022. The solicitation was advertised in the Champion on March 3, 10, 17, and 24, 2022. Electronic notification was sent to 26 vendors from the Facilities Vendor Bid List and 163 vendors through the Georgia Procurement Registry and Demandstar. A mandatory pre-proposal conference was held on March 15, 2022. Twelve (12) people were in attendance, representing six (6) firms. On April 12, 2022, proposals were received from two (2) firms. All the proposals were responsive and evaluated by a selection committee. Both firms were recommended by the selection committee to be interviewed. Interviews were conducted on May 19, 2022.
This recommendation is based on the review and evaluation of the proposals received and the final scoring from the interviews. ACERM Program Management, A Joint Venture submitted the most responsive and responsible proposal and will be responsible for the program management services requirements as set forth in the proposal documents. The DeKalb County School District’s Master Agreement for Program Management Services will be used. The award of this contract will allow for the commencement of program management services for DCSD. ACERM Program Management, A Joint Venture is located at 1360 Peachtree Street NE, Suite 500, Atlanta, GA 30309.
Financial impact: The total contract value of $15,185,671.64 will be allocated from the Program Management Services E-SPLOST V cost code (423.75.95.00.605423.752.0000) in the amount of $4,478,731.99 and E-SPLOST VI cost code (TBD) in the amount of $10,706,939.65.
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Effective: Upon board approval
Status: Approved by General Counsel.
CHRONOLOGY OF THE AGENDA ITEM
A formal Request for Proposals (RFP) for Program Management Services was issued on March 3,
2022. The solicitation was advertised in the Champion on March 3, 10, 17 and 24, 2022.
Electronic notification was sent to 26 vendors from the Facilities Vendor Bid List and 163 vendors
through the Georgia Procurement Registry and Demandstar. A mandatory pre-proposal
conference was held on March 15, 2022. Twelve (12) people were in attendance, representing
six (6) firms. On April 12, 2022, proposals were received from two (2) firms. Both proposals were
responsive and submitted to the selection committee for evaluation. Both firms were
recommended by the selection committee to be interviewed. Interviews were conducted on
May 19, 2022.
This recommendation is based on the review and evaluation of the proposals received and the
final scoring from the interviews. ACERM Program Management, A Joint Venture submitted the
most responsive and responsible proposal and will be responsible for the program management
services requirements as set forth in the proposal documents. The DeKalb County School
District’s Master Agreement for Program Management Services will be used. The award of this
contract will allow for the commencement of program management services for the DCSD.
This contract will provide the services of a Program Manager to act on the district’s behalf for the
delivery of the E-SPLOST V Capital Improvement Program and the completion of the remaining
E-SPLOST IV projects. Additional details related to the scope of work for this project can be found
on the District’s solicitation website at http://www.dekalbschoolsga.Ionwave.net