Agenda Item
iii. Catalog Discount: Plumbing Supplies, Parts & Equipment - Bid No. 19-464 Extension Approval of Year 4 of 4 (for a not to exceed amount of $100,000)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for Bid No. 19-464 for Catalog Discount-Plumbing Supplies, Parts & Equipment to Best Plumbing Specialties, Inc., Marks Plumbing Parts, and MSC Industrial Supply Co. for an additional year in the amount not to exceed $100,000.
Why: This request is a contract extension for Best Plumbing Specialties, Inc., Marks Plumbing Parts and MSC Industrial Supply Co., to provide efficient service and quality performance while reducing costs. This request extends the agreement for an additional year through September 30, 2023.
Details: On October 8, 2018, the Board of Education approved Best Plumbing Specialties, Inc., Marks Plumbing Parts and MSC Industrial Supply Co., as responsive and responsible bidders to provide materials at a percentage discount. This bid allows the DCSD to purchase products from more than one vendor at a discounted price. This recommendation is for the fourth of four (4) one-year (1-year) contract renewal options. Best Plumbing Specialties, Inc., is located at 3039 Ventrie Court, Myersville, MD 21773. Marks Plumbing Parts is located at P. O. Box 121554, Fort Worth, TX 76121. MSC Industrial Supply Co., is located at 8601 Dunwoody Place, Suite 610, Sandy Springs, GA 30350.
Financial impact: The total contract amount for these services in the amount not to exceed $100,000 will be allocated from the General Fund Budget, Repair & Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000).
Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
May 31, 2022
VIA EMAIL
Marks Plumbing Parts
PO Box 121554
Fort Worth, TX 76121
ATTN: John L. Brailler, Executive VP
Reference: Bid No. 19-464, Catalog Discount – Plumbing Supplies, Parts and Equipment
Dear Mr. Brailler:
As a result of the excellent service provided by Marks Plumbing Parts, the DeKalb County School District (“DCSD”)
desires to renew the award of Bid No. 19-464, Catalog Discount - Plumbing Supplies, Parts and Equipment for one
(1) year on the same terms, conditions and pricing as stated in the bid/RFP. The purpose of this letter is to obtain
Marks Plumbing Parts’ acceptance of DCSD’s offer to renew the award of Bid No. 19-464, Catalog Discount -
Plumbing Supplies, Parts and Equipment.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
October 1, 2022 through September 30, 2023. Of course, we will notify you once the Board has approved the
renewal. DCSD appreciates Marks Plumbing Parts’ consideration of this offer to renew the award of Bid No. 19-
464, Catalog Discount – Plumbing Supplies, Parts and Equipment.
As outlined in the bid specifications, you are required to send three (3) published catalogs, CD or website
identification to the Facilities Maintenance Department. Your catalog(s) must be addressed as follows:
ATTENTION: Procurement Specialist – Facilities Management, Sam A. Moss Service Center
1780 Montreal Road, Tucker, Georgia 30084
If you provide paper catalogs, each catalog must have a brightly colored 3” x 5” (or larger) label affixed to the
outside front cover. Your front cover label must adhere to the following format:
DeKalb County School District
Bid No. 19-464, Catalog Discount – Plumbing Supplies, Parts and
0
Equipment ______% DISCOUNT
Valid through September 30, 2023 only.
N/A
Quotation Number ______________
Exclusions Are: _______________________________________
____________________________________________________
____________________________________________________
MARK'S PLUMBING PARTS
Company Name ______________________________________
PO BOX 121554 FORT WORTH, TX 76121
Company Address ____________________________________
RIC DIRTING
Company Representative _______________________________
R.DIRTING@MARKSPP.COM
E-Mail ______________________________________________
WWW.MARKSPP.COM
Company Webpage URL _______________________________
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Your label must be submitted via fax to 678-676-0170 or email to phyllis _d_jones@dekalbschoolsga.org for
approval prior to catalog mailing.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to phyllis
_d_jones@dekalbschoolsga.org no later than Monday, June 6, 2022. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included. Feel free to
also fax the acceptance and your proof of insurance to Ms. Jones at 678-676-0170.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
c: Mr. Richard Boyd
Mr. Boby Moncrief
CLS/lw
ACKNOWLEDGMENT
Marks Plumbing Parts hereby accepts DeKalb County School District’s offer to renew the award of Bid No. 19-464,
Catalog Discount – Plumbing Supplies, Parts and Equipment at the same prices, terms and conditions as the original
award, until September 30, 2023. Marks Plumbing Parts understands that this acceptance is subject to the approval
of the DeKalb County Board of Education.
________________________ 5/31/2022
________________________
Authorized Signatory Date
RIC DIRTING
________________________ SALES/CONTRACTS
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org