Agenda Item
i. Catalog Discount: HVAC Supplies, Parts, and Equipment - Bid No. 19-465 Extension Approval of Year 4 of 4 (for a not to exceed amount of $100,000)
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for Bid No. 19-465 for Catalog Discount-HVAC Supplies, Parts, and Equipment to MSC Industrial Supply Co. for an additional year in the amount not to exceed $100,000.
Why: This request is a contract extension for MSC Industrial Supply Co. to provide efficient service and quality performance while reducing costs. This request extends the agreement for an additional year through September 30, 2023.
Details: On October 8, 2018, the Board of Education approved MSC Industrial Supply Co. and Aspen Refrigerants, Inc. as responsive and responsible bidders to provide materials at a percentage discount. This bid allows the DCSD to purchase products from more than one vendor at a discounted price. This recommendation is for the fourth of four (4) one-year contract renewal options. Aspen Refrigerants did not respond to the District’s request to extend for another year. MSC Industrial Supply Co. is located at 8601 Dunwoody Place, Suite 610, Sandy Springs, GA 30350.
Financial impact: The total contract amount for these services in the amount not to exceed $100,000 will be allocated from the General Fund Budget, Repair, and Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000).
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1376
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon board approval.
Status: Approved by General Counsel.
CHRONOLOGY OF THE AGENDA ITEM
At its business meeting on Monday, October 8, 2018, The DeKalb Board of Education approved the award
of ITB 19-465 to MSC Industrial Supply Co. and Aspen Refrigerants to provide HVAC supplies, parts, and
equipment at a percentage discount for an initial one-year term with four (4) one-year options to renew,
subject to Board approval on a year-to-year basis.
At its business meeting on Monday, September 9, 2019, the DeKalb Board of Education approved the first
one-year extension period from October 1, 2019 through September 30, 2020.
At its business meeting on Monday, October 10, 2020, the DeKalb Board of Education approved the
second one-year extension period from October 1, 2020 through September 30, 2021.
At its business meeting on Monday, September 13, 2021, the DeKalb Board of Education approved the
third one-year extension period from October 1, 2021 through September 30, 2022.
This agenda item seeks the Board of Education’s approval for the fourth of four (4) one-year (1-year)
contract renewal options.