Agenda Item
a. Approval of the Purchase of College Board PSAT 8/9 Assessments for FY23 (amount not to exceed $82,000.00)
Summary: Presented by: Mr. Oliver J. Lewis, III, Associate Superintendent, Office of Continuous Improvement
Request: In support of Board Policy II, it is requested that the Board of Education approve the purchase of College Board PSAT 8/9 Assessments for SY 2022-2023 in an amount not to exceed $82,000.00.
The requested purchase is a testing expenditure that does not require bid per the District’s Purchasing Board Policy (DJE).
Why: College Board owns and delivers its national standardized tests to students. College Board’s Early Participation Program is an initiative to support the involvement of all students in the college-going process at an earlier age while there is still time to inform instruction and learning, and increase students’ readiness for college expectations. College Board supports this initiative by providing clients with access to additional savings when clients pay to engage at least one entire grade of students in taking the PSAT 8/9® exam. Shifting this financial obligation from the student to DCSD provides greater access for students to the PSAT 8/9 assessment and provides students early entry on the road to college.
College Board offers several assessments in the SAT suite: SAT, PSAT/NMSQT, PSAT 10, and PSAT 8/9. Each assessment is designed to prepare students for their progress through high school and preparedness for post secondary education.
The PSAT 8/9 is the first test in the SAT Suite of Assessments. It sets a readiness baseline, allowing students and teachers to pinpoint areas for focused practice as students progress through high school.
The PSAT 8/9 is offered to all 8th grade students registered in a DeKalb County school. For SY 22-23, the PSAT 8/9 will be administered on Thursday, October 13, 2022, in a one-day test administration.
The PSAT NMSQT is offered to all 9-12 grade students on Wednesday, October 12, 2022. However, the Ga DOE only covers the cost of 10th grade students. School leaders and parent guardians are responsible for any 9th, 11th, and 12th grade students participating in the PSAT NMSQT test administration.
Details: College Board shall furnish the following PSAT 8/9 materials and reports to the schools designated by DCSD (List of Participating Schools, included as accompanying documentation).
1. . Materials for Students:
a. PSAT 8/9 test materials (test booklets).
b. Student Online Score Report, delivered via College Board website.
c. Access to Official SAT Practice on Khan Academy; students ages 13 and older can link their College Board and Khan Academy accounts to receive free personalized practice recommendations based on their performance.
2. Materials for Schools:
a. PSAT 8/9 test materials (test booklets).
b. Access to online individual student score reports and aggregate score reports, and downloadable student data file, delivered via College Board website. In order for the Participating Schools to receive all reports on the data portal, answer sheets must be returned as soon as possible after testing.
c. SAT Suite of Assessment Educator Guide, available via College Board website.
d. PSAT 8/9 Coordinator Manual (copies sent to schools based on their test book order; one per 25 tests ordered).
3. Reports for District:
a. Access to online individual student score reports and aggregate score reports, and downloadable student data file, delivered via College Board website.
b. Access to AP Potential, delivered via College Board website.
Assessment Administration: The PSAT 8/9 administration time is 2 hours and 30 minutes. If students require accommodations as outlined by the students IEP, 504-IAP, or EL-TPC plans the test administration the test administration can be administered in a two-day test setting.
Financial impact: The financial impact is an amount, not to exceed, $82,000.00 for FY23.
The purchase amount will be paid using general funds budgeted to the Office of Accountability (Continuous Improvement), Department of Assessment Administration, charge code: 100.1000.530000.00011.7540.9990.8010.030.0000 (Purchased Prof/Tech Services)
Contact: Mr. Oliver J. Lewis, III, Associate Superintendent, Office of Continuous Improvement, 678.676.0300
Ms. Allison Q. Scott, Director of Assessment Administration, Office of Continuous Improvement, 678.676.0300
Effective: October 2022
Status: Contract approved by Legal.
Contract # CB-00032168
COLLEGE BOARD’S
COLLEGE READINESS AND SUCCESS AGREEMENT #: CB-00032168
THIS AGREEMENT, including all appendices, exhibits, and schedules attached hereto (this “Agreement”), is as of this
Agreement is fully executed (“Effective Date”), by and between DeKalb County School District (“Client”) and College Board (
“College Board”). DCSD and College Board are referred to herein collectively as the “Parties” and individually as a “Party.”
WHEREAS, College Board shall make available, and DCSD may order the following College Board exams, products,
and services related to College Board’s College Readiness and Success System.
NOW, THEREFORE, in consideration of the foregoing, the mutual covenants and undertakings contained herein, and
other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties, intending to be
legally bound, hereby agree to the following:
1.0 Services. College Board shall furnish DCSD with the exams, products, licenses, services and/or materials (collectively,
“Services”) in accordance with the applicable schedules, which outline the Services hereunder, attached hereto and incorporated
herein by this reference (“Schedule”). If DCSD has additional orders after the Effective Date of this Agreement, and during the
Term (as defined in Section 2.1), the parties agree such Services shall be added by an addendum signed by both parties.
2.0 Term & Termination.
2.1 Term. This Agreement shall be for a term beginning as of July 01, 2022 and, unless sooner terminated as
provided herein, will expire absolutely and without further obligation on the part of the DCSD, pursuant to O.C.G.A. § 20-2-506,
on December 31, 2022 but shall be automatically renewed on January 1, 2023 and terminate June 30, 2023. DCSD may renew this
Agreement in twelve (12) month increments (“Renewal Term”), upon notice to the College Board of its intent to renew within
thirty (30) days prior to the expiration date of this Agreement. During the Renewal Term, pursuant to O.C.G.A. § 20-2-506, this
Agreement shall terminate absolutely and without further obligation on the part of DCSD at the close of each succeeding calendar
year for which it may be renewed, but shall be automatically renewed for each subsequent calendar year during the Renewal Term
unless DCSD terminates this Agreement by providing College Board with thirty (30) days advance notice of termination, subject
to the other methods available to DCSD herein. During any Renewal Term, this Agreement shall be subject to the College Board’s
then-current fees and policies at the time of renewal. The Initial Term and each subsequent Renewal Term shall be collectively
referred to as the “Term.” If, during the Term, DCSD decides to have the College Board support DCSD’s administration of a
digital College Board assessment, the College Board reserves the right to attach an additional schedule specific to such
administration, containing operational policies and any additional terms and condition DCSD
2.2 Termination. If either party breaches any of the provisions of this Agreement (including but not limited to
DCSD’s failure to make any payment when due), either party shall have the right to give the other party written notice to cure such
breach within thirty (30) days and, if such breach is not cured within a thirty (30) day period, either party shall have the right to
terminate this Agreement, without waiver of any other remedy, whether legal or equitable; provided, however, if DCSD breaches
the Representations and Warranties or Ownership of Intellectual Property, or both, then College Board shall have the right to
terminate this Agreement immediately. In addition, DCSD may, without cause at any time for any reason, order the College Board
to suspend, delay or interrupt the services covered by this Agreement, in whole or in part, for such period of time as DCSD may
determine. Further, DCSD reserves the right to terminate this Agreement, at any time, for any reason, with thirty (30) days advance
notice in writing to the College Board.
2.2.1 Rights After Termination. If any Schedule is terminated for any reason, all rights granted to DCSD
hereunder with respect to the Services under that Schedule shall cease, and DCSD shall; (a) immediately cease all use of the
applicable Services and purge any and all software, content, and materials from DCSD’s computer systems, storage media and
files, and all copies thereof, as applicable, and (b) promptly return or destroy, at College Board’s direction, content and materials,
and all copies thereof, and all other confidential information of College Board then in Client DCSD’s possession or under DCSD’s
control. Upon termination of this Agreement, College Board shall terminate Client DCSD’s access to any systems to which DCSD
has access under this Agreement.
2.2.2 Partial Payment Upon Termination. DCSD will compensate College Board for all services,
including any costs associated with the initial deployment of resources in preparation for providing the Services under this
Agreement, through the effective date of any termination in accordance with invoices issued or to be issued by College Board.
2.2.3 Availability of Services. In addition to its other rights hereunder, College Board may cease making
certain Services commercially available at any time by providing DCSD sixty (60) days written notice. In such event, College
Form Approved By College Board Legal January 2021 Page 1 of 12
Contract # CB-00032168
Board will cease furnishing such Services under this Agreement and this Agreement shall continue in full force and effect, except
for provisions specifically affecting such Services. College Board will refund DCSD any fees paid for the unused portion of such
Services.
3.0 Fees and Payment. DCSD shall pay those fees set forth in each Schedule for the Services furnished during the 2022-
2023 implementation year. Unless otherwise indicated in a Schedule, payment terms are Net 30.
4.0 Taxes. DCSD agrees to pay any sales, use, value added or other taxes or import duties (other than College Board’s
corporate income taxes) based on, or due as a result of, any fees paid to College Board under this Agreement, unless DCSD is
exempt from such taxes as the result of Client’s corporate or government status and DCSD has furnished College Board with a
valid tax exemption certificate.
5.0 Representations and Warranties.
5.1 Authority. DCSD represents and warrants that it is empowered under applicable state laws to enter into and
perform this Agreement and it has caused this Agreement to be duly authorized, executed, and delivered. Likewise, the College
Board represents and warrants that it is empowered under applicable state law to enter into and perform this Agreement and the
individual signing this Agreement on behalf of the College Board is authorized to execute this Agreement.
5.2 College Board Services Warranty. College Board represents and warrants that it shall perform its obligations
under this Agreement in a professional, workmanlike manner.
5.3 College Board Disclaimer of Implied Warranties. EXCEPT AS PROVIDED ABOVE, COLLEGE BOARD
MAKES NO WARRANTIES WHATSOEVER AND PROVIDES THE SERVICES, AS APPLICABLE, ON AN “AS IS” AND
“AS AVAILABLE” BASIS. COLLEGE BOARD HEREBY DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS,
IMPLIED, OR STATUTORY, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT OF THIRD PARTY
RIGHTS. COLLEGE BOARD DOES NOT WARRANT THE OPERATION OF THE DELIVERABLES TO BE
UNINTERRUPTED OR ERROR-FREE OR THAT ALL DEFICIENCIES OR ERRORS ARE CAPABLE OF BEING
CORRECTED. FURTHERMORE, COLLEGE BOARD DOES NOT WARRANT OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OF THE SERVICES OR THE RESULTS OBTAINED THEREFROM OR THAT THE SERVICES
WILL SATISFY CLIENT’S REQUIREMENTS.
6.0 Limitation of Liability. TO THE EXTENT PERMITTED BY LAW, AND NOTWITHSTANDING ANY OTHER
PROVISION OF THIS AGREEMENT, THE TOTAL LIABILITY, IN THE AGGREGATE, OF COLLEGE BOARD AND ITS
OFFICERS, TRUSTEES, PARTNERS, EMPLOYEES, AGENTS AND COLLEGE BOARD’S SUBCONTRACTORS AND
CONSULTANTS, AND ANY OF THEM, TO DCSDAND ANYONE CLAIMING BY, THROUGH OR UNDER CLIENT, FOR
ANY AND ALL CLAIMS, LOSSES, COSTS, OR DAMAGES WHATSOEVER ARISING OUT OF, RESULTING FROM OR
IN ANY WAY RELATED TO THIS AGREEMENT OR THE WORK PERFORMED BY COLLEGE BOARD PURSUANT TO
THIS AGREEMENT FROM ANY CAUSE OR CAUSES, INCLUDED BUT NOT LIMITED TO THE NEGLIGENCE,
PROFESSIONAL ERRORS OR OMISSIONS, STRICT LIABILITY OR BREACH OF CONTRACT OR WARRANTY
EXPRESS OR IMPLIED OF COLLEGE BOARD OR COLLEGE BOARD’S OFFICERS, TRUSTEES, PARTNERS,
EMPLOYEES, AGENTS, SUBCONTRACTORS OR CONSULTANTS OR ANY OF THEM, SHALL NOT EXCEED THE
ACTUAL AMOUNT PAID TO COLLEGE BOARD UNDER THIS AGREEMENT FOR THE SPECIFIC SERVICE SUBJECT
TO THE DAMAGES CLAIM.
IN NO EVENT SHALL EITHER PARTY, THEIR AFFILIATES OR THEIR SUBCONTRACTORS BE LIABLE FOR ANY
SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES (INCLUDING, BUT NOT
LIMITED TO, ANY DAMAGES FOR LOSS OF PROFITS OR SAVINGS, LOSS OF USE, BUSINESS INTERRUPTION OR THE
LIKE), EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
7.0 Indemnification. Intentionally Omitted
8.0 Ownership of Intellectual Property. DCSD agrees and acknowledges that all intellectual property provided under or
pertaining to this Agreement, including, but not limited to, any College Board publications, College Board website(s), CD-ROMs,
videos, examinations, and all items contained therein, including all copies thereof, all data and score reports and any parts thereof,
all copyrights, trademarks, trade secrets, patents, and other similar proprietary rights are the sole and exclusive property of College
Board. Nothing in this Agreement should be interpreted to indicate that College Board is passing its proprietary rights in and to
College Board Intellectual Property to the DCSD except as specifically provided under a particular Schedule.
Form Approved By College Board Legal January 2021 Page 2 of 12
Contract # CB-00032168
9.0 Miscellaneous.
9.1 Cooperation. DCSD shall cooperate fully with College Board, its agents, consultants, and subcontractors and
provide all assistance as reasonably necessary for College Board to furnish the Services as applicable, including but not limited to:
(a) fulfilling its obligations under the applicable Schedule and (b) other assistance reasonably required by College Board to fulfill
its obligations under this Agreement.
9.2 Force Majeure. Neither party shall be considered in default in the performance of its obligations under this
Agreement to the extent that performance of its obligations is prevented or delayed in whole or in part by any cause beyond its
reasonable control, whether foreseeable or not, including, without limitation, acts of God, acts or omissions of governmental
authorities, strikes, lockouts or other industrial disturbances, acts of public enemies, terrorism, wars, blockades, riots, civil
disturbances, curtailment of transportation, DCSD’s failure to cooperate as described in Section 9.1 (Cooperation), pandemics or
epidemics including without limitation COVID-19 virus or new strains of the COVID-19 virus, floods, hurricanes,
tornadoes, environmental or nuclear contamination, and any other similar acts, events, or omissions (each a “Force Majeure
Event”) that make it illegal, impracticable, inadvisable, unsafe, or impossible for a party to perform its obligations under this
Agreement, provided that College Board shall have a duty to reasonably mitigate, or cause to be mitigated, any such disruptions
(or parts thereof). College Board’s obligation to furnish the Services shall be suspended (or reduced, as applicable) during the
period and to the extent that provision of the Services is disrupted by the Force Majeure Event, without such suspension or
disruption constituting a material breach of its obligations under this Agreement.
9.3 Governing Law and Choice of Forum. This Agreement shall be construed in accordance with the terms and
conditions set forth in this Agreement and the law of the State of Georgia without regard to choice or conflict of laws principles
that would cause the application of any other laws. Any dispute or controversy arising out of or relating to this Agreement or
otherwise shall be determined by a court of competent jurisdiction in Dekalb County, Georgia State (or the Federal Court otherwise
having territorial jurisdiction over such County and subject matter jurisdiction over the dispute), and not elsewhere, subject only to
the authority of the Court in question to order changes of venue; provided, however, that prior to the instigation of any such action
(other than an action for equitable relief) a meeting shall be held at a mutually agreed upon location, attended by individuals with
decision-making authority to attempt in good faith to negotiate a resolution of the dispute. If within forty-five (45) days after such
meeting the parties have not succeeded in resolving the dispute, either party may proceed at law, or in equity, in a court of competent
jurisdiction. DCSD agrees not to demand a trial by jury in any action, proceeding or counterclaim.
9.4 Notices. All notices or other communications hereunder shall be deemed to have been duly given and made if
in writing and if served by personal delivery upon the party for whom it is intended on the day so delivered, if delivered by registered
or certified mail, return receipt requested, or by courier service on the date of its receipt by the intended party (as indicated by the
records of such of the U.S. Postal Service or the courier service), or if sent by e-mail, or if not a business day, the next succeeding
business day, provided that the email sender retains confirmation of a “read-receipt” which acknowledges recipient’s opening of
such email, or if not available, promptly confirms by telephone confirmation thereof, to the person at the address set forth below,
or such other address as may be designated in writing hereafter, in the same manner, by such person:
To College Board: With a copy to To Client:
K-12 Contract Management Legal Department Vasanne Tinsley
Superintendent
College Board College Board DeKalb County School District
250 Vesey Street 250 Vesey Street 1701 Mountain Industrial Blvd
New York, NY 10281 New York, NY 10281 Stone Mountain, GA 30083-1027
Tel: (212) 713-8000 Tel: (212) 713-8000 Tel: (678) 676-0374
Contractsmanagement@collegeboard.org Legalnotice@collegeboard.org Vasanne_S_Tinsley@dekalbschoolsga.or
g
With a copy to:
Allison Scott, Director
DeKalb County School District
1701 Mountain Industrial Boulevard
Stone Mountain, Georgia 30083-1027
Tel: (678) 676-0300
Allison_Q_Scott@dekalbschoolsga.org
Form Approved By College Board Legal January 2021 Page 3 of 12
Contract # CB-00032168
9.5 Publicity. Each party agrees to promptly inform the other party of all media inquiries prior to responding
thereto and to permit the other party to review and approve prior to release any press releases regarding the services provided for
under this Agreement.
9.6 Relationship of the Parties. The relationship of the DCSD and the College Board is that of independent
contractors. Neither Party nor their employees are partners, agents, employees, or joint ventures of the other Party. Neither Party
shall have any authority to bind the other Party to any obligation by contract or otherwise. The College Board, its employees, and
agents shall not be considered employees of the DCSD while performing these services and will not be entitled to fringe benefits
normally accruing to employees of the DCSD. DCSD and the College Board recognize and agree that the College Board is an
independent contractor
If the DCSD is using federal funds to pay for all or a portion of the Services furnished by College Board under this
Agreement, DCSD acknowledges and agrees that College Board shall not be categorized as a “subrecipient” receiving a federal
award as defined by OMB Circular Subpart A.210(c) of Circular No. A-133. College Board shall be defined as a “vendor” that
provides good and services within normal business operations, provides similar goods or services to other purchasers and operates
in a competitive environment. DCSD acknowledges and agrees that the substance of the relationship with College Board is that of
a vendor not a subrecipient.
9.7 Third-Party Rights. Nothing contained in this Agreement, express or implied, establishes or creates, or is
intended or will be construed to establish or create, any right in or remedy of, or any duty or obligation to, any third party.
9.8 Survival. It is agreed that certain obligations of the parties under this Agreement, which, by their nature would
continue beyond the termination, cancellation, or expiration of this Agreement, shall survive termination, cancellation, or expiration
of this Agreement, including without limitation, payment, ownership of intellectual property, representations and warranties,
limitation of liability, confidential and proprietary information, indemnification, term and termination, and Section 9
(Miscellaneous) herein.
9.9 Amendment; Waiver. Any provision of this Agreement may be amended or waived if, and only if, such
amendment or waiver is in writing and signed, in the case of an amendment, by the parties, or in the case of a waiver, by the party
against whom the waiver is to be effective. No failure or delay by any party in exercising any right, power, or privilege hereunder
shall operate as a waiver thereof nor shall any single or partial exercise thereof or the exercise of any other right, power, or privilege.
Except as otherwise provided herein, the rights and remedies herein provided shall be cumulative and not exclusive of any rights
or remedies provided by law.
9.10 Severability. The provisions of this Agreement shall be deemed severable and the invalidity or
unenforceability of any provision shall not affect the validity or enforceability of the other provisions hereof. If any provision of
this Agreement, or the application thereof to any person or entity or any circumstance, is invalid or unenforceable, (a) a suitable
and equitable provision shall be substituted therefor in order to carry out so far as may be valid and enforceable provision and (b)
the remainder of this Agreement and the application of such provision to other persons, entities, or circumstances shall not be
affected by such invalidity or unenforceability, nor shall such invalidity or unenforceability affect the validity or enforceability of
such provision, or the application thereof, in any other jurisdiction.
9.11 Order of Precedence. . In the event of conflict between the terms and conditions of any Schedule and the
Agreement the terms and conditions of the Schedule shall prevail. The Parties acknowledge and agree that each shall construe the
terms, covenants, and conditions set forth in this Agreement, including each Schedule hereto, as consistent with one another insofar
as possible, so as to give effect to the fullest extent possible to each particular clause. DCSD shall remit any DCSD-issued
purchasing documents such as a contract or purchase order prior to the scheduled delivery of any Deliverable to ensure prompt
payment for services and deliverables received under this Agreement (“DCSD Purchase Order”). Notwithstanding anything to the
contrary, the Parties hereby acknowledge and agree that the DCSD Purchase Order shall be subject to the terms and conditions of
this Agreement and this Agreement shall override any terms and conditions included in the DCSD Purchase Order. DCSD
acknowledges and agrees that the College Board may delay and/or withhold furnishing Deliverables if DCSD fails to issue the
DCSD Purchase Order for such Deliverable, as applicable, prior to the scheduled delivery date for such Deliverable
9.12 Headings. Headings contained in this Agreement are for reference purposes only. They shall not affect in
any way the meaning or interpretation of this Agreement.
9.13 Integration, Execution and Delivery. This Agreement includes the Schedules attached hereto and constitutes
the entire agreement between College Board and DCSD and supersedes all prior written or oral understandings, bids, offers,
negotiations, or communications of every kind concerning the subject matter of this Agreement, including any DCSD Purchase
Order. No course of dealing between parties and no usage of trade shall be relevant to supplement any term used in this Agreement.
Acceptance or acquiescence in a course of performance rendered under this Agreement shall not be relevant to determine the
meaning of this Agreement and no waiver by a party of any right under this Agreement shall prejudice that party's exercise of that
right in the future. This Agreement may be executed through signatures to any number of counterparts, each of which shall be
Form Approved By College Board Legal January 2021 Page 4 of 12
Contract # CB-00032168
deemed an original, which together will constitute one Agreement. Delivery of an executed counterpart of this Agreement by
electronic transmission, including through DocuSign, shall be equally as effective as delivery of an original executed counterpart
of this Agreement. Any party delivering an executed counterpart of this Agreement by electronic transmission also shall deliver an
original executed counterpart of this Agreement (except if the parties are using DocuSign), but the failure to deliver an original
executed counterpart shall not affect the validity, enforceability, and binding effect of this Agreement. The foregoing execution
and delivery shall apply to this Agreement.
DeKalb County School District COLLEGE BOARD
Signature Signature
Name Name
Title Title
Date Date
Form Approved By College Board Legal January 2021 Page 5 of 12
Contract # CB-00032168
PSAT 8/9 ASSESSMENT
EARLY PARTICIPATION PROGRAM
FIXED FEE SCHEDULE
I. BACKGROUND
College Board owns and delivers its national standardized tests to students. College Board’s Early Participation Program is an
initiative to support the involvement of all students in the college-going process at an earlier age while there is still time to inform
instruction and learning, and increase students’ readiness for college expectations. College Board supports this initiative by
providing clients with access to additional savings when clients pay to engage at least one entire grade of students in taking the
PSAT 8/9® test, as indicated on the Budget Schedule or elsewhere in this Schedule (‘Participating Grade’). Shifting this financial
obligation from the student to DCSD provides greater access for students to the PSAT 8/9 assessment and provides students early
entry on the road to college. This Schedule outlines how a DCSD sponsors a PSAT 8/9 administration for students and what data
and reports may be provided to authorized personnel at DCSD and its schools through College Board’s online data portal.
II. SCOPE
College Board shall furnish the following PSAT 8/9 materials and reports to the schools designated by DCSD in Section IV (List
of Participating Schools).
1. Materials for Students:
a. PSAT Student Guide, delivered via College Board website.
b. PSAT 8/9 test materials (test booklets).
c. Student Online Score Report, delivered via College Board website.
d. Access to Official SAT Practice on Khan Academy; students ages 13 and older can link their College Board and
Khan Academy accounts to receive free personalized practice recommendations based on their performance.
e. If DCSD is administering digital testing (‘Digital Testing’), students will receive online access to a Digital Test
Preview to demonstrate the navigation and tools available to students in the Digital Testing platform.
2. Materials for Schools:
a. If DCSD is administering digital testing, Participating Schools will receive online access to the digital testing
platform and download applications.
b. Access to online individual student score reports and aggregate score reports, and downloadable student data file,
delivered via College Board website. In order for the Participating Schools to receive all reports on the data portal,
answer sheets must be returned as soon as possible after testing.
c. Access to AP Potential™ for students in 9th grade, via College Board website.
d. SAT Suite of Assessment Educator Guide, availablee via College Board website.
e. PSAT 8/9 Coordinator Manual (copies sent to schools based on their test book order; one per 25 tests ordered).
f. If DCSD is administering Digital Testing, PSAT 8/9 Digital Testing Coordinator Manual (copies sent to schools
based on their order in the Test Ordering Site; one per 10 tests ordered).
3. Reports for District:
a. Access to online individual student score reports and aggregate score reports, and downloadable student data file,
delivered via College Board website.
b. Access to AP Potential, delivered via College Board website.
4. Delivering Practice Tools and Support. In addition to the free practice tools available at http://sat.collegeboard.org/practice,
all students will have access to free, personalized, and focused practice resources through College Board’s collaboration with
Khan Academy. Official SAT Practice materials are available at the Khan Academy website (http://satpractice.org), and shall be
used in accordance with Khan Academy’s guidelines.
5. Required Information. DCSD shall furnish College Board with: (a) a list of participating schools as prescribed in Section IV
(List of Participating Schools); (b) a review of estimated student enrollment from a public data source as prescribed in Section V
(Fee Calculation); and (c) Client’s contacts as prescribed in Section VI (DCSD Contact Information). DCSD will review the pre-
populated enrollment data from public data sources and send any adjustments as prescribed in Section V (Fee Calculation).
6. Change to Participating Schools. Changes to the list of Participating Schools must be made no later than one month prior to
Client’s selected administration date. Participating Schools without a valid six-digit College Board school code should apply
for their school code at least six weeks before they plan to order test.
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Contract # CB-00032168
In the event that: (i) any of Client’s schools are omitted from the List of Participating Schools or listed without valid school codes,
then such schools shall not be covered under this Agreement and (ii) students in Participating Schools who incorrectly enter a grade
or fail to enter a grade on their answer sheets will be incorrectly depicted in reports furnished under this Schedule, and no
adjustments can be made.
7. Training of Designated Personnel at the Participating Schools. College Board will provide all necessary training and/or
instructional materials to designated DCSD personnel who will act as PSAT 8/9 Coordinators, SSD Coordinators, Proctors, and
Monitors (collectively ‘Designated Personnel’). The training and/or instructional materials will be made available by College
Board to DCSD and should be completed two weeks before the test administration date.
Designated Personnel are required to adhere to all of College Board’s procedures, policies, and protocols related to national test
administrations as specified in the PSAT 8/9 Coordinator training and instructional materials. DCSD is responsible for ensuring
compliance with all required Designated Personnel training.
8. PSAT 8/9 Student Guide distribution to Students. At least two weeks before test administration date, DCSD shall ensure
that all students are advised that the SAT Student Guide may be accessed online at the College Board website.
9. Dedicated PSAT 8/9 Customer Service for Educators: College Board will provide DCSD with telephone customer service
support for educators. Specifically, College Board will provide:
• Assistance with completing required forms (AI Request Form)
• Assistance with obtaining additional materials (Publications)
• Feedback mechanism for counselors
Dates and Times of Service: Available three months prior to primary test window. Standard hours of operation: Monday through
Friday 9:00 a.m. to 5:00 p.m. Eastern Standard Time. Customer service for the PSAT 8/9 Program can also be accessed online at
the following web address: https://collegereadiness.collegeboard.org/contact-us
III. PSAT 8/9 TERMS AND CONDITIONS
1. Ownership of Intellectual Property. DCSD agrees and acknowledges that the PSAT 8/9 test, and all items (questions)
contained therein, including all copies thereof, all test materials (including publications and reports) and all data, including but not
limited to student scores derived from the test and collected under this Schedule are at all times owned by College Board, which
is the exclusive owner of all rights in and to the PSAT 8/9 test, including, without limitation, copyrights, trademarks, trade secrets,
patents, and other similar proprietary rights, and all renewals and extensions thereof (collectively ‘College Board Intellectual
Property’). Nothing in this Schedule shall be interpreted to indicate that College Board is passing its proprietary rights in and to
College Board Intellectual Property to DCSD or that its normal security procedures for national assessments will be altered in any
way.
2. PSAT 8/9 Student Reports. College Board hereby grants DCSD a limited, nonexclusive, nontransferable, non-
assignable right to use the online score reports and individual student data for the legitimate educational purposes of internal
analysis, which includes Client-wide training sessions, as long as the data used during training preserves the confidentiality of
students. DCSDmay not use or distribute the score reports externally or to third parties without the express written consent of
College Board.
DCSD will have access to the online score reports and individual student data, and will control the access of Client’s authorized
users and shall further be responsible for immediately revoking such access if the user ceases to be employed by DCSD or is no
longer appropriately authorized to access this information.
3. PSAT 8/9 Test. College Board hereby grants to DCSD during the Term of this Agreement a limited, non-exclusive,
non-transferable, non-assignable, revocable license to use the PSAT 8/9 test booklets and the digital platform for Digital Testing
for the sole purpose of administering the PSAT 8/9 test on behalf of College Board.
Except as expressly provided herein, DCSD is prohibited from copying, disseminating, publishing, displaying or distributing in
any form, or reproducing the PSAT 8/9 test booklets or any questions from the Digital Testing in whole or in part, without the prior
written consent of College Board. DCSD does not gain any ownership interest in the PSAT 8/9 test booklets or Digital Testing.
4. PSAT 8/9 Assessment Administration. If DCSD wishes to administer the test twice to the same Participating Grade,
DCSD should select its first testing date between September 2022 and March 2023, and its second testing date in April 2023.
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Contract # CB-00032168
DCSD agrees to administer the PSAT 8/9 to students in the Participating Grade(s) during the testing period(s) noted in the List of
Participating Schools table below.
DCSD shall comply with the published security and administration guidelines for College Board’s national test assessments set
forth in the PSAT 8/9 Coordinator Manual. For the Digital Testing, DCSD shall also comply with the guidelines as published in
the PSAT 8/9 Digital Testing Coordinator Manual, PSAT 8/9 Digital Testing Accommodated Manual and all relevant supplemental
system requirements, installation manuals and guides.
5. DCSD Testing Delays. Participating schools select an administration date for the PSAT 8/9. Should an event occur that
would require participating schools to close for reasons beyond the reasonable control of such participating schools (for example,
including, but not limited to, severe weather, extended power outages, or a teacher’s strike) (a 'PSAT 8/9 Delay Event'), the client
may securely store their test materials and test later in the testing window. If testing cannot be conducted later in the testing window
due to an extended outage, the College Board will work with DCSD and participating schools to shift testing to a later testing
window, if available. College Board will not be liable if College Board’s shipping vendor is unable to timely deliver test materials
to the participating schools for the new testing window, or should a PSAT 8/9 Delay Event otherwise prevent the participating
schools from administering the PSAT 8/9 on the new administration date in accordance with the policies set forth in the PSAT 8/9
Coordinator’s Manual. College Board will use its best efforts to support the change of test date. College Board will assume any
additional costs associated with rescheduling and delivering tests to participating schools impacted by a PSAT 8/9 Delay Event up
to one week prior to the new administration date. DCSD will be liable for any additional fees associated with rush deliveries,
publication reprints or incremental support incurred for deliveries within seven (7) days of the new administration. College Board
reserves the right to deny a change of test date if, in its sole opinion, the additional work will endanger its vendors or its’ employees,
agents, consultants, or if DCSD has failed to promptly inform College Board of the need for a test day change in time to allow
delivery of test materials one week prior to the new administration. No additional administration of the PSAT 8/9 will be made
available after the last scheduled administration of the year. DCSD understands that by selecting the April administration as their
main administration, if there is a PSAT 8/9 Delay Event, there is may be no additional opportunities to test PSAT 8/9 in that school
year. In such cases, this Agreement remains in full force and effect and DCSD will not be charged any unused test fees.
6. Digital Testing Requirements (If DCSD is administering digital testing):
a. The PSAT 8/9 Coordinator at each Participating School will complete all required College Board Digital
Coordinator Training and provide training access to other supporting staff. DCSD will ensure compliance with
training requirements for all testing staff.
b. The PSAT 8/9 Coordinator at each Participating School will ensure the successful and accurate completion of
all digital preadministration and technology setup activities. These include: a dedicated device for test
coordinator(s) to monitor test activities, a proctor computer to administer the digital test in each testing room,
and school-owned devices for each test-taking student with College Board Secure Browser installed.
Additional information on the computers required for test day, including recommendations on battery and
power source, can be found here: https://digitaltesting.collegeboard.org/digital-preparedness/computer-
requirements. DCSD must further ensure that each school can meet College Board Digital Testing
Requirements as outlined on the digital testing website, in the following areas:
• Supported Operating Systems for Student Testing: Review this webpage:
https://digitaltesting.collegeboard.org/digital-preparedness/supported-operating-systems, for
guidance on supported desktops, laptops and tablets for student testing.
• Supported Web Browsers by Operating System: Review this webpage:
https://digitaltesting.collegeboard.org/digital-preparedness/supported-browsers, for information on
supported operating systems and corresponding web browsers for each application.
• Network Configuration: Review this webpage: https://digitaltesting.collegeboard.org/digital-
preparedness/network-configuration, for guidance on network configuration including: required
bandwidth, ports and protocols, and URLs to whitelist for optimal testing experience.
DCSD understands that updates to the Digital Testing requirements will be posted on the Digital Testing website links
outlined above.
c. DCSD agrees and understands that seating policies for Digital Testing are different from those for paper and
pencil testing and will ensure that Participating Schools consult College Board manuals and training and adhere
to the most up-to-date Digital Testing room seating policies.
d. Bulk Registration is required for Participating Schools electing to Digital Testing.
7. There is always a risk of disruption during paper or digital testing, including, without limitation, computer issues. College
Board has endeavored to put in place procedures to allow administrators and students to recover from such disruption and complete
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Contract # CB-00032168
testing. Despite such efforts, DCSD understands that there are situations where College Board’s only option is to schedule a
makeup test. This is Client’s sole remedy in relation to such disruption.
8. If DCSD is administering the test with accommodations requiring the use of an approved assistive technology device,
students should pre-test the device in the Student Digital Test Preview prior to test day to ensure operational functionality. If the
digital accommodation supports within the Digital Test preview do not meet the students testing needs, DCSD shall arrange for
alternate accommodation supports.
IV. LIST OF PARTICIPATING SCHOOLS
DISTRICT NAME SCHOOL NAME SCHOOL PARTICIPATING TESTING PERIOD(S)
CODE GRADE(S)
DeKalb County School Cedar Grove Middle 119080 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Chamblee Middle 119075 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Champion Theme 112847 8 Sep 26, 2022 - Jan 27, 2023
System Middle School
DeKalb County School Chapel Hill Middle 119003 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Columbia Middle 119085 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Dekalb Academy of 119191 8 Sep 26, 2022 - Jan 27, 2023
System Technology and
Environment
DeKalb County School Dekalb Alternative 112720 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Dekalb Elementary 119325 8 Sep 26, 2022 - Jan 27, 2023
System School Of The Arts
DeKalb County School DeKalb PATH 119298 8 Sep 26, 2022 - Jan 27, 2023
System Academy
DeKalb County School DeKalb Preparatory 119302 8 Sep 26, 2022 - Jan 27, 2023
System Academy
DeKalb County School Druid Hills Middle 119099 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Freedom Middle 119106 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Henderson Middle 119093 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Leadership 119280 8 Sep 26, 2022 - Jan 27, 2023
System Preparatory Academy
DeKalb County School Lithonia Middle 119103 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Mary McLeod 119104 8 Sep 26, 2022 - Jan 27, 2023
System Bethune Middle
School
DeKalb County School Miller Grove Middle 119100 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Peachtree Charter 119029 8 Sep 26, 2022 - Jan 27, 2023
System Middle Sch
DeKalb County School Redan Middle School 119102 8 Sep 26, 2022 - Jan 27, 2023
System
DeKalb County School Ronald McNair 119097 8 Sep 26, 2022 - Jan 27, 2023
System Senior Middle School
DeKalb County School Salem Middle School 119108 8 Sep 26, 2022 - Jan 27, 2023
System
DeKalb County School Sequoyah Middle 119109 8 Sep 26, 2022 - Jan 27, 2023
System School
DeKalb County School Stephenson Middle 119110 8 Sep 26, 2022 - Jan 27, 2023
System School
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Contract # CB-00032168
DeKalb County School Stone Mountain 119111 8 Sep 26, 2022 - Jan 27, 2023
System Middle School
DeKalb County School Tapestry Public 110009 8 Sep 26, 2022 - Jan 27, 2023
System Charter School
DeKalb County School The Museum School 119300 8 Sep 26, 2022 - Jan 27, 2023
System
DeKalb County School Tucker Middle 119112 8 Sep 26, 2022 - Jan 27, 2023
System School
V. FEE CALCULATION
1. Fees and Payment. The fee calculation for this Schedule depends solely on the total enrollment figures for the
Participating Grades as indicated in the College Readiness Agreement Budget Schedule (‘Budget Schedule’) and Client’s official
National School Lunch Program (NSLP) and the assessment(s) sponsored by Client. DCSD acknowledges that successful
implementation of the Early Participation Program is contingent on DCSD requiring 100% of their schools to participate under
this Schedule. If, during the term covered by this Schedule, College Board is furnishing other assessments to DCSD (under separate
agreements), or if multiple grades are being tested under this Schedule, DCSD shall receive a greater discount as set forth on the
Budget Schedule. The table below details the discounts available ('Suite pricing' and 'Multi-Assessment Pricing'). For purposes of
Suite pricing under this Schedule, the PSAT/NMSQT ('PN') and PSAT 10 ('P10') are considered one assessment.
Suite Pricing: Multi-Assessment Pricing:
• PSAT 8/9 with either PN or
National School Lunch Program
PSAT 8/9 with SAT School P10 or SAT School Day
(NSLP) Percentage
Day, and PN and/or P10 • At least two grades testing for
PSAT 8/9
≥ 0% and <50% $11.00 $12.00
≥ 50% and < 75% $10.00 $11.00
≥ 75% $9.00 $10.00
DCSD will be charged a fixed fee based on the enrollment as noted above, regardless of how many students actually take the PSAT
8/9 assessment. The enrollment and total cost indicated in the Budget Schedule are estimates; DCSD will be given an opportunity
to adjust and review the enrollment in the fall to determine their final fee.
DCSD acknowledges and agrees that Participating Schools are directly responsible for the fees of students whose PSAT 8/9 answer
sheets indicate that they are not in a participating cohort.
2. Changes to Enrollment. If DCSD determines, after signing this Agreement, that the enrollment figures provided herein
are incorrect by more than 5% (up or down), DCSD must promptly provide College Board with the adjusted enrollment figures
and identify how and where College Board may confirm this information. DCSD shall send the updated enrollment figures and an
official enrollment report or references, on official letterhead, via email to AssessmentsProgram@collegeboard.org no later than:
Administration Date Deadline to submit updated enrollment
Sept. 2022 – Jan. 2023 October 28, 2022
Feb. 2023 – Mar. 2023
January 27, 2023
April 2023
Notwithstanding the foregoing, after the administration of the test, College Board may request a verification of enrollment by
Participating Grade from Client. If enrollment figures provided by DCSD based on such request, differ from those provided herein,
College Board will adjust the total cost of the Schedule to account for either increases or decreases in enrollment. Additionally, in
the event actual participation in a Participating Grade exceeds Client’s enrollment figures indicated herein, DCSD shall remit
payment to College Board for any additional students at the full test fee of $14.00 per student.
3. Restrictions. No student participating under this Agreement will be assessed an individual fee for taking the PSAT 8/9
test.
4. Unused Tests (paper and pencil) . Participating Schools will not incur unused test fees.
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Contract # CB-00032168
VI. CLIENT CONTACT INFORMATION
Primary 1 Data Recipient 2 Billing 3 Bulk Registration
(optional) 4
Name: Allison Scott Allison Scott Allison Scott Allison Scott
Title: Director Director Director Director
Address: 1701 Mountain 1701 Mountain 1701 Mountain 1701 Mountain Industrial
Industrial Blvd Industrial Blvd Industrial Blvd Blvd
City/State/Zip: Stone Mountain, GA Stone Mountain, GA Stone Mountain, GA Stone Mountain, GA
30083 30083 30083 30083
Phone: (678) 676-0231 (678) 676-0231 (678) 676-0231 (678) 676-0231
Email: allison_q_scott@dek allison_q_scott@dekal allison_q_scott@dekal allison_q_scott@dekalbsc
albschoolsga.org bschoolsga.org bschoolsga.org hoolsga.org
1
This is the person to whom College Board should direct primary communications.
2
This is the person to whom College Board should send the data/data access information for this Schedule, if different from the Primary Contact.
3
This is the person to whom College Board should send the invoice for this Schedule, if different from the Primary Contact.
4
This is the person to whom College Board should send the bulk registration information and access code for uploading the electronic file for
processing.
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Contract # CB-00032168
Budget Schedule
Product Name Start Date End Date Quantity Unit Price Cost Discount Total Cost
PSAT 8/9 EPP Fixed- July 1, 2022 June 30, 2023 7,299 $14.00 $102,186.00 $21,897.00 $80,289.00
Fee - 8th Grade
Subtotal: $102,186.00
Total Discount: $21,897.00
Total Cost: $80,289.00
Form Approved By College Board Legal January 2021 Page 12 of 12