Agenda Item
b. Memorandum of Agreement (MOA) between the Georgia Department of Education (GaDOE) and the DeKalb County School District (DCSD) on behalf of the Georgia Learning Resource System (GLRS) (amount not to exceed $460,000.00)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the MOA between the Georgia Department of Education and the DeKalb County School District on behalf of the Georgia Learning Resources System for an amount not to exceed $460,000.00.
Why: Metro East GLRS (MEGLRS) provides direct support to six area school systems: DeKalb, Buford City, Decatur City, Fulton, Gwinnett, and Rockdale Counties. In these systems, Metro East GLRS provides support for parents of students with disabilities, teachers of students with disabilities, as well as students with disabilities. Metro East GLRS also provides in-kind ancillary services for the remainder of the Metro area: Cobb County Schools, Atlanta Public Schools, Clayton County Schools, Marietta City Schools, Douglas County Schools, and Forsyth County Schools. Metro East GLRS works directly with the Directors and Executive Directors of Special Education to design and implement the Statewide Systemic Improvement Plan (SSIP), Coordinated Early Intervening Services (CEIS) and Corrective Action Plans (CAP). These services are in the form of planning, professional learning, seminars, coaching, and mentoring. In addition, Metro East GLRS maintains and operates the Materials Production Center (MPC) and Resource Library located in the DeKalb County Administrative and Instructional Complex (AIC).
Details: Under this Agreement, GLRS will provide consistent, regional and state-wide opportunities for professional learning that include “train-the-trainer” sessions to support equitable opportunities in each Region. The GaDOE will inform the scope of work of GLRS based on the priorities for state-wide and region-level needs for professional development. Funding must be used solely for activities and deliverables that directly support the accomplishment of the project purposes, priorities, and expected outcomes during the contractual period.
Metro East GLRS is self-supporting, yet the benefits of proximity for DCSD are numerous. Metro East GLRS maintains, operates, and funds The Materials Production Center (MPC), located within DeKalb County. The MPC houses all equipment and machinery necessary for teachers to prepare instructional materials for the classroom. Metro East GLRS also provides, at cost, any supplies required to produce instructional materials on site. In addition, this places the GLRS Resource Library within the District. This Resource Library contains not only books and materials but adaptive equipment for instructional use by Students with Disabilities (SWD). All material and equipment may be checked out by teachers of the SWD population. Though these facilities are open to all school districts served by the Metro East GLRS, the facility’s proximity to DeKalb County schools is advantageous. During the 2021-2022 school year, ninety-two percent (92%) of the 2,011 patrons visiting the center were DeKalb County teachers, administrators, and parents.
Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $460,000.00 to be paid to DCSD in accordance with the budget. Payment is rendered upon submission of documented allowable disbursements, plus documentation of completion of specific performance objectives. There is no financial impact to DeKalb County Schools.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director, Exceptional Education, Division of Curriculum and Instruction, 678.676.2163
Ms. Terri Jenkins, Director, Metro East GLRS, Division of Curriculum and Instruction, 678.676.2413
Effective: August 9, 2022 - August 8, 2023
Status: Approved by General Counsel.
FY23 GLRS/ Fiscal Agent Budget
GLRS: Metro East Fiscal Agent: Dekalb County Schools
Date Submitted for Review:5/3/2022 Date Reviewed by GaDOE:
Vendor on Behalf of GLRS Services
5/4/22
FY 23 Proposed Budget Amount: 460,000
Project Support Detailed Expenses (Salary and Benefits)
GLRS Project Contact/Director Salary Benefits
$ 110,596 $ 38,800
GLRS Part Time Program Specialist
(contracted) To address TPRP $ 35,000 $ 0
GLRS Part Time Program Specialist
$ 45,600 $ 0
GLRS Part Time Program Specialist
$ 43,000 $ 0
GLRS Part Time Program Specialist
$ 43,000 $ 0
Subtotal Project Staff and Benefits
$ 277,196 $ 38,800
State Priorities Proposed Expenses Deliverables/Resources
above Salary and Who will provide these
Benefits deliverables?
Assistive Technology and Accessible $
Educational Materials
-Training and Implementation
-Demonstration and TA
-IEP Documentation
-AT/AEM Procedures
-AT Evaluation Procedures
-AT Consortium
Collaborative Communities Meetings
• Data Analytics
• GNETS
• SPP/APR Indicators
• SSIP
• AT
• General Supervision
Supports
General Supervision of Policies and $
Procedures to meet IDEA
Compliance and Increase functional
and academic achievement.
• CLIP
• CFM
• Written PPP
• Child Find
• IEP
• SSIP
• Dispute Resolution
• GCIMP
• SPP/APR All Indicators
• GNETS
• Incarcerated SWD
• Preschool SWD
Evidence-Based Practices $
• Special Education Induction
Project (TPRP)
• Multi-Sensory Reading
Methodology
• Five Pillars of Reading
• HLPs
• Co-Teaching
• Data Based Individualization
(DBI)
• Instr. For Significant Cognitive
Disabilities
• Check and Connect
• Early Warning System
• Classroom Management
Transition and Post- Secondary $
• Self-Determination
• ASPIRE/ASPIRE PLUS/SDLMI
• Transition Planning
• Post-Secondary Outcomes
• Transition Consortium
• Summary of Performance
• BCW- Preschool Transition
Subtotal for State Priorities $
Regionally Customized Priorities Proposed Expenses Activities/Resources
Trauma Sensitive Schools $ Registration - $7,500 $13,480
Travel $5980 (Full trainer certification for three
individuals)
Mindset $Registration - $2,400 $3,400
Travel - $1,000 (Full trainer Certification for two
individuals)
Host a Deep Equity Conference $9,000 Corwin Press (Contractor, Contractor
Travel, Room Rental
CHAMPS (Classroom Management) $Registration - $2,400 $7,900
Travel – $5,500 (Full trainer certification for three
individuals)
Restorative Practices (Pending $Registration - $4,200 $8,200
Return to Face to Face) Travel - $4,000 (Full trainer certification for two
individuals)
Materials Production Center Salary: Materials Center Tech
$25,050 Production of materials for trainings
$11,362 Teacher Resources for Metro East and
Metro West GLRS
Parent Make and Take
Family Engagement Kits
Materials Production for All Training
Courses
Flipbook Production
Copier Contracts for Patron Copiers
Saturday Hours of Materials Center
Subtotal of Regional Priorities $69,392
Consumable Costs
Conference Registrations (List $4,500 – In State GCASE(2)
specific conferences by name and SSTAGE
estimated costs, Include the title of (Registrations and travel for Data Conference
participants- ONLY GLRS staff may Certifying New Employees GAEL
use these funds) and subsequent travel listed IDEAS
above with their regional
need)
In State Travel (Five Employees Local $12,000 GLRS Meetings, GCASE, SSTAGE,
and In-State Professional and DISTRICT VISITS, Other GaDOE Meetings,
registrations not listed above)) IDEAS
Out of State Travel Per GaDOE Learning Forward Learning Forward – 3
(Registrations and travel for Certifying $5,900 Registration Learning Forward – $2,400
New Employees and subsequent CEC Travel Learning Forward - $4,500
travel listed above with their regional $4,600 Council for Exceptional Children – 2
need) Attend CEC to gain ideas for Registration CEC - $1,600
future PL modules Travel CEC – $3,000
Copier Rental and Supplies $0
(toner, paper)
Consumable Materials and Supplies $0
(Pens, copy paper, staples,
notebooks, paper clips, other office
supplies)
Books for Professional Learning $14,000
Technology Equipment per GaDOE $8,000 Desktop Computers (3)
Approval (Updated computer every Polytech Headsets (2)
3–5-year cycles) Portable Hard Drives (3)
Monitor (2)
Laptop (2)
Wide Angle Camera for Virtual
Instruction(1)
Software and other subscriptions to $
support Scope of Work
Other Technology Equipment under
$500.00. such as swivel cameras,
speakers, headsets, monitors etc.
List specific items.
Subtotal of Consumable Costs $29,200
Administrative Cost
(No More than 10%) Must list
itemized expenditures that Admin
Costs will cover.
Salary: Bookkeeper/Secretary $25,050
Benefits: Bookkeeper Secretary $11,362
$
$
$
Subtotal of Administrative Costs
Not to exceed 10% of the total $ 36,412
allotment
BUDGET TOTAL $460,000 Budget Allotment:
$460,000
$
Please note:
➢ When outlining budget activities, remember that most direct project services should be
provided by the GLRS project contact/director.
➢ Scope of work deliverables should supplement State projects.
➢ Expenditures should be itemized in detail.
➢ Administrative cost should not exceed 10%.
➢ Administrative cost expenditures must be itemized in detail.
➢ Detailed expenditures and documentation should be kept at the local Fiscal Agent
Office and GLRS.
➢ GLRS should follow the Fiscal Agent’s internal controls procedures for budgets
and finance.
➢ GLRS is no longer under a grant.
➢ GLRS funds are contracted funds, as available.
➢ Indirect Cost is no longer allowed.
➢ GLRS are contracted employees to provide deliverables to LEAs to increase IDEA
compliance and the functional/academic achievement of students with disabilities.
➢ GLRS employees are contracted to develop, deliver, and assess professional
learning, technical assistance and coaching around state and regional priorities.
- GLRS is not to use contracted funds to purchase items for LEAs unless it is
materials for professional learning or technical assistance.
- GLRS should keep an ongoing inventory of equipment and should use the GLRS
Project Tracking System to document all deliverables, contractor professional
learning, contractor meetings, and products developed with GLRS funds.
-