Agenda Item
b. Memorandum of Agreement (MOA) between the Georgia Department of Education (GaDOE) and the DeKalb County School District (DCSD) on behalf of the Georgia Learning Resource System (GLRS) (amount not to exceed $460,000.00)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the MOA between the Georgia Department of Education and the DeKalb County School District on behalf of the Georgia Learning Resources System for an amount not to exceed $460,000.00.
Why: Metro East GLRS (MEGLRS) provides direct support to six area school systems: DeKalb, Buford City, Decatur City, Fulton, Gwinnett, and Rockdale Counties. In these systems, Metro East GLRS provides support for parents of students with disabilities, teachers of students with disabilities, as well as students with disabilities. Metro East GLRS also provides in-kind ancillary services for the remainder of the Metro area: Cobb County Schools, Atlanta Public Schools, Clayton County Schools, Marietta City Schools, Douglas County Schools, and Forsyth County Schools. Metro East GLRS works directly with the Directors and Executive Directors of Special Education to design and implement the Statewide Systemic Improvement Plan (SSIP), Coordinated Early Intervening Services (CEIS) and Corrective Action Plans (CAP). These services are in the form of planning, professional learning, seminars, coaching, and mentoring. In addition, Metro East GLRS maintains and operates the Materials Production Center (MPC) and Resource Library located in the DeKalb County Administrative and Instructional Complex (AIC).
Details: Under this Agreement, GLRS will provide consistent, regional and state-wide opportunities for professional learning that include “train-the-trainer” sessions to support equitable opportunities in each Region. The GaDOE will inform the scope of work of GLRS based on the priorities for state-wide and region-level needs for professional development. Funding must be used solely for activities and deliverables that directly support the accomplishment of the project purposes, priorities, and expected outcomes during the contractual period.
Metro East GLRS is self-supporting, yet the benefits of proximity for DCSD are numerous. Metro East GLRS maintains, operates, and funds The Materials Production Center (MPC), located within DeKalb County. The MPC houses all equipment and machinery necessary for teachers to prepare instructional materials for the classroom. Metro East GLRS also provides, at cost, any supplies required to produce instructional materials on site. In addition, this places the GLRS Resource Library within the District. This Resource Library contains not only books and materials but adaptive equipment for instructional use by Students with Disabilities (SWD). All material and equipment may be checked out by teachers of the SWD population. Though these facilities are open to all school districts served by the Metro East GLRS, the facility’s proximity to DeKalb County schools is advantageous. During the 2021-2022 school year, ninety-two percent (92%) of the 2,011 patrons visiting the center were DeKalb County teachers, administrators, and parents.
Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $460,000.00 to be paid to DCSD in accordance with the budget. Payment is rendered upon submission of documented allowable disbursements, plus documentation of completion of specific performance objectives. There is no financial impact to DeKalb County Schools.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director, Exceptional Education, Division of Curriculum and Instruction, 678.676.2163
Ms. Terri Jenkins, Director, Metro East GLRS, Division of Curriculum and Instruction, 678.676.2413
Effective: August 9, 2022 - August 8, 2023
Status: Approved by General Counsel.
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East RESA: DeKalb County
5/13/2022
Date Submitted to GaDOE: 5/2/22 Date Reviewed by GaDOE:
The Georgia Department of Education (GaDOE) is committed to providing funding to ensure district and school have access to cohesive and
responsive regional services and supports. The Georgia Learning Resources System (GLRS), which is supported through state-discretionary
IDEA funds, will be provided to identified fiscal agents to support contracted GLRS services to meet the identified priorities of the state and each
region. GaDOE is committed to a model of service that provides a uniform set of universal supports to all districts and schools across the state
while giving regions the flexibility to meet the needs and priorities of their specific school systems.
State-identified Priorities
Purpose. The Georgia Department of Education (GaDOE) has identified common, statewide priorities based on Georgia’s ESSA plan, data, and
the implementation of the tiered system of supports.
Deliverables. GaDOE will provide uniform support and guidance in the form of professional learning, presentations, templates, tools, etc. to
support GLRS with the following priorities to be redelivered and supported in each region.
Common Priorities Purpose of State Priorities Focus of Deliverables to Documentation for Deliverables
Address State Priorities
Assistive To ensure LEAs in the region - Integrating Assistive ☐ Agendas, Sign-in, Self-Assessments,
Technology (AT) and have the professional learning Technology and Accessible Presentations and Evaluations
Accessible and technical assistance to Education Materials to improve ☐ AT/AEM digital resources and tools TA Logs
Educational support the adoption and achievement
☐ Documentation of AT/AEM
Materials (AEM) integration of assistive technology - UDL
demonstrations/implementation data analysis
and accessible educational - AT/AEM Demonstrations
Indicators materials. - TA for Implementation of ☐ LEAs increased academic achievement,
1,2,3C,5,13,14,17 AT/AEM in the Classroom graduation rates and post-secondary outcomes
-Documenting AT/AEM in the (SPP/APR)
IEP ☐ Increased student engagement
☐ Increased SPP/APR for Indicators
1,2,3C,5,13,14,17
Collaborative To ensure LEAs Special -Collaborative meetings held ☐ Evidence of sevenC to twelve Regional
Communities Education and GNETS Directors with regional special education Collaborative Community Meetings
Meetings in the region have professional directors and GNETS directors ☐ Agendas, Presentations, Sign-In, Evaluations
learning and technical assistance through Collaborative
☐ GLRS Project Tracking System Data Analytics
A minimum of seven- to support collaboration to ensure Communities
monthly meetings universal supports are provided - Annual and mid-year ☐ Regional Annual and Mid-Year Needs
around IDEA compliance and stakeholder needs assessment Assessment Survey/Stakeholder Input
LEA- Local increased functional and - Annual data analysis and ☐ LEA Improved Determination Reports
Educational Agency academic achievement for SWDs. trend data analytics based upon ☐ Increased Special Education Director Satisfaction
1 | GLRS Scope of Work | 2022-2023 School Year
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East RESA: DeKalb County
Date Submitted to GaDOE: 5/2/22 Date Reviewed by GaDOE:
GNETS SPP/APR, Determinations ☐ Increased SPP/APR Results
All SPP/APR Reports ☐ Decrease in Disproportionality
Indicators - Implementation Science
and/or School Improvement
Performance Factors
- Data-Driven Decision Making
and Problem-Solving Process
- IDEA Continuous
Improvement Monitoring
Process (GCIMP)
General Supervision
To ensure LEAs in the region -Written IDEA Polices, ☐ Agendas, Sign-in, presentations, and evaluations
for Special
have the professional learning Practices and Procedures ☐ Technical Assistance/Coaching Logs
and technical assistance to meet (PPP) that include protocols for
Education Directors ☐ Guidance Documents on IDEA Requirements
the requirements of IDEA professional learning, technical
• CLIP compliance and increase the assistance, supervision and ☐ LEAs Improved SPP/APR Data Analytics and
• CFM functional and academic monitoring of Georgia’s Trends
• Written PPP achievement of students with Continuous Improvement ☐ LEAs Annual Event Graduation Rates 67% or
• Child Find disabilities. Monitoring Process (GCIMP) higher
• IEP -Data Analysis and Trend ☐ LEAs meet RDA requirements
• SSIP To ensure LEAs in the region Analytics of SSP/APR and ☐ SSIP Monthly Summaries from Collaborative
• Dispute have the professional learning other state/local data Communities
Resolution and technical assistance to - Cross-Functional Monitoring ☐ Improved IEP Process and Implementation
• GCIMP develop, implement, and monitor TA and Coaching ☐ Reduced Complaints, Due Process Cases,
• SPP/APR All the CLIP and IDEA Budgets. - Data Driven Decision Making Mediations, and and Resolutions
and Problem-Solving Process
Indicators ☐ Improved Preschool SWD Outcomes
-State Systemic Improvement
• GNETS ☐ School Climate Ratings
Plan (SSIP)
• Incarcerated
-IEP Training, Implementation
SWD
and Monitoring
• Preschool Special - GNETS referral process,
Ed program collaboration, and
All Indicators supports
2 | GLRS Scope of Work | 2022-2023 School Year
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East RESA: DeKalb County
Date Submitted to GaDOE: 5/2/22 Date Reviewed by GaDOE:
Evidence-Based To ensure LEAs in the region - Special Education Teacher ☐ Agendas, Sign -in, Professional Learning
Practices (EBP) have the professional learning Induction Training Project Presentations and Evaluations on EBPs
• Special Education and technical assistance to - Five Pillars of Reading ☐ Guidance Documents for EBP Implementation
Induction Project select, implement with fidelity, Training
☐ Technical Assistance Resources and Tools on
• Multi-Sensory and monitor EBP that increase - Multi-Sensory Reading
EBPs
Reading the functional and academic Training
achievement of students with --Implementation Science ☐ EBP Implementation Fidelity Checklist(s)
Methodology
Project disabilities. - High Leveraged Practices ☐ Teacher Induction Project Data Analytics
• Five Pillars of - Implementation Fidelity ☐ LEAs CCRPI Reports on Closing the Gap and
Reading To ensure LEAs in the region -Co-teaching – Planning, Content Mastery for students with disabilities
• HLPs have the professional learning Assessing, and Instructing ☐ Increased Alternate Assessment Proficiency
• Co-Teaching and technical assistance to - Specially Designed Instruction ☐ Increased Preschool Outcomes Data on
• DBI demonstrate high-quality co- - Data-Based Individualization SPP/APR
• Instruction for Sig. teaching and LRE management. (DBI) ☐ LEAs increased academic achievement,
Cog Disabilities - Best practice for teaching P- graduation rates and post-secondary outcomes
To ensure LEAs special 12 students with disabilities
• Check and (SPP/APR)
education teachers, in the region, including students with
Connect ☐ LEAs Check and Connect Fidelity and
have the professional learning, significant cognitive disabilities
• EWS Training Implementation Data
technical assistance and and Alternate Assessment
• Classroom coaching to implement HLPs and - Check and Connect Training ☐ Improved Co-Teaching Implementation Fidelity
Management write compliant IEPs integrating and Supports Data
HLPs. -Early Warning System ☐ Increased School Climate
Training ☐ Increase positive behavior reporting and
SPP/APR To support LEAs in the region - Classroom Management decreased discipline referrals
1,2,3,4,5,6,7,12,14,15,
17
with implementation of intensive ☐ Teacher Induction Project Data Analytics
interventions in literacy, ☐ Teacher Induction Project Retention Rates
mathematics, and behavior for
☐ Increased coaching response data reports
students with severe and
persistent learning and/or
behavioral needs.
Transition To ensure LEAs in the region -Collaboration with Georgia ☐ Agendas, Sign-in, presentations, evaluations
have the professional learning Vocational Rehabilitation ☐ LEAs Increased Compliant Transition Plans
• and technical assistance to Agency (GVRA), CTAE, and
Self-Determination ☐ Increase SPP/APR for Post-Secondary
• Transition Plan promote transition best practices, other agencies
Outcomes
Compliance self-determination, and transition - Transition Plans Review and
compliance. Compliance
3 | GLRS Scope of Work | 2022-2023 School Year
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East RESA: DeKalb County
Date Submitted to GaDOE: 5/2/22 Date Reviewed by GaDOE: 5/13/2022 Reviewed and Approved
5/13/2022
• Post-Secondary - Self-Determination Training ☐ Increase in LEAs promoting Self-Determination
Outcomes To ensure LEAS have the (ASPIRE, ASPIRE PLUS, (ASPIRE, ASPIRE PLUS, SDLMI)
• Summary of professional learning and SDLMI) ☐ Increased knowledge and skills around transition
Performance technical assistance to promote - Transition Best Practices and post-secondary outcomes for students with
• BCW- Preschool positive transitions through school - Transitions through school to disabilities
to post-secondary outcomes for post-secondary outcomes
Transition ☐ SPP/APR Preschool Data Analytics
Indicators: students with disabilities and their
families. ☐ Improved LEAs BCW Timelines
1,2,6,13,14
Based on the work of each GLRS, additional items may be added as deliverables.
State Priorities
Regionally Identified Priorities
Purpose. To provide each GLRS with the flexibility to establish regionally identified priorities using data from surveys, interviews, needs
assessments, etc.
Evidence: Implementation deliverables may include agendas, training tools/resources, handouts, modules, number of participating
schools/districts, etc.
Priority Informed By Deliverables and Evidence Audience
Choose from the sample Surveys, Performance Targets Ex: Modules, agendas, sign- Describe which audience will be
list below or list other data- interviews, needs Describe the professional in sheets, surveys, tools, served (educators, school
informed priorities assessments, learning or technical resources, district/school leaders, directors, etc.) and list
CNAs, state and/or assistance that will be participation rates, number of the names of the districts/schools.
local data, etc. offered to support the attendees
identified priorities
Pre-K Autism Project State and Local Five Day Training with Sign In Sheets Pre-school Special Education
Data, Regional Follow Up Coaching Course Proposal and Design Teachers, Occupational
Surveys, District Pre-school Special Teacher, and therapist self- Therapists, and Speech Language
Requests Education Teachers, ratings pre and post on Pathologists
Occupational Therapists, Instructional Checklist
and Speech Language
Pathologists (DeKalb County Schools, City
Schools of Decatur)
4 | GLRS Scope of Work | 2022-2023 School Year
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East RESA: DeKalb County
Date Submitted to GaDOE: 5/2/22 Date Reviewed by GaDOE:
CEIS/CCEIS Disproportionality • Provide Technical • Agendas Administrators
Data Assistance • Feedback
• Provide Feedback • Action Plans (Decatur City, Fulton County)
Mindset Training State Identified • Design and Deliver • Presentations Teachers and Support Staff
Barrier – Access to Professional Learning for • Agendas
Positive School Mindset De-Escalation • Training Material
Climate Training • Sign In Rosters
District Level (City Schools of Decatur, DeKalb
Discipline Data County Schools)
Team Building and District Request • Provide Technical • Presentations All staff
Problem Solving Assistance • Agendas (DeKalb-Rockdale GNETS, Cross
• Provide Training • Training Material Keys)
• Provide Feedback • Sign In Rosters
Operate and Maintain High Levels of Use Sign In Logs Teachers
GLRS Materials Production by Teachers and Administrators
Center Administrators Support Personnel
Parents
(All 12 Metro Districts)
Consortia Specifically • Co-Facilitate a minimum • Agendas Administrators
Support/Facilitation • MTSS of 4 consortium Sign In Sheets
• Transitions meetings
• ID (All 12 Metro Districts)
• Autism
FBA/BIP District Needs • Design and Deliver • Presentations Teachers, Behavior Specialists,
Survey’s Professional Learning • Agendas Psychologist
• Training Material
• Sign In Rosters (All 12 Metro Districts)
Summer Camp Directory Continued Use • Directory Teachers
Across the State of Parents
Georgia Administrators
(Statewide Distribution)
5 | GLRS Scope of Work | 2022-2023 School Year
Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: Metro East RESA: DeKalb County
Date Submitted to GaDOE: 5/2/22 Date Reviewed by GaDOE:
Deep Equity Workshop Disproportionality Contracted Service • Presentations District and Building Level
Data • Materials Administrators
Achievement Gap • Sign In (12 Metro Districts, State Charter
• Evaluations Schools)
Trauma Sensitive Schools GA Health Survey • Train Staff • Registrations for Train the Metro East Personnel
Data • Design and Deliver Trainer Conference
Regional Regional Professional
Attendance Data Learning (GNETS Support
Restorative Practices Discipline Data • Train Staff • Registrations for Train the Metro East Personnel
Disproportionality • Design and Deliver Trainer Conferences
GA Health Survey Professional Learning
Attendance Data
Please Note: GaDOE may request additional documentation and clarification to effectively monitor the implementation of activities for GLRS
6 | GLRS Scope of Work | 2022-2023 School Year