Agenda Item
b. Memorandum of Agreement (MOA) between the Georgia Department of Education (GaDOE) and the DeKalb County School District (DCSD) on behalf of the Georgia Learning Resource System (GLRS) (amount not to exceed $460,000.00)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the MOA between the Georgia Department of Education and the DeKalb County School District on behalf of the Georgia Learning Resources System for an amount not to exceed $460,000.00.
Why: Metro East GLRS (MEGLRS) provides direct support to six area school systems: DeKalb, Buford City, Decatur City, Fulton, Gwinnett, and Rockdale Counties. In these systems, Metro East GLRS provides support for parents of students with disabilities, teachers of students with disabilities, as well as students with disabilities. Metro East GLRS also provides in-kind ancillary services for the remainder of the Metro area: Cobb County Schools, Atlanta Public Schools, Clayton County Schools, Marietta City Schools, Douglas County Schools, and Forsyth County Schools. Metro East GLRS works directly with the Directors and Executive Directors of Special Education to design and implement the Statewide Systemic Improvement Plan (SSIP), Coordinated Early Intervening Services (CEIS) and Corrective Action Plans (CAP). These services are in the form of planning, professional learning, seminars, coaching, and mentoring. In addition, Metro East GLRS maintains and operates the Materials Production Center (MPC) and Resource Library located in the DeKalb County Administrative and Instructional Complex (AIC).
Details: Under this Agreement, GLRS will provide consistent, regional and state-wide opportunities for professional learning that include “train-the-trainer” sessions to support equitable opportunities in each Region. The GaDOE will inform the scope of work of GLRS based on the priorities for state-wide and region-level needs for professional development. Funding must be used solely for activities and deliverables that directly support the accomplishment of the project purposes, priorities, and expected outcomes during the contractual period.
Metro East GLRS is self-supporting, yet the benefits of proximity for DCSD are numerous. Metro East GLRS maintains, operates, and funds The Materials Production Center (MPC), located within DeKalb County. The MPC houses all equipment and machinery necessary for teachers to prepare instructional materials for the classroom. Metro East GLRS also provides, at cost, any supplies required to produce instructional materials on site. In addition, this places the GLRS Resource Library within the District. This Resource Library contains not only books and materials but adaptive equipment for instructional use by Students with Disabilities (SWD). All material and equipment may be checked out by teachers of the SWD population. Though these facilities are open to all school districts served by the Metro East GLRS, the facility’s proximity to DeKalb County schools is advantageous. During the 2021-2022 school year, ninety-two percent (92%) of the 2,011 patrons visiting the center were DeKalb County teachers, administrators, and parents.
Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $460,000.00 to be paid to DCSD in accordance with the budget. Payment is rendered upon submission of documented allowable disbursements, plus documentation of completion of specific performance objectives. There is no financial impact to DeKalb County Schools.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director, Exceptional Education, Division of Curriculum and Instruction, 678.676.2163
Ms. Terri Jenkins, Director, Metro East GLRS, Division of Curriculum and Instruction, 678.676.2413
Effective: August 9, 2022 - August 8, 2023
Status: Approved by General Counsel.
MEMORANDUM OF AGREEMENT
BETWEEN
THE GEORGIA DEPARTMENT OF EDUCATION
AND
DEKALB COUNTY SCHOOL DISTRICT
(On behalf of Metro East Georgia Learning Resources System)
This Memorandum of Agreement (MOA) is hereby made and entered into by and between the State Superintendent,
on behalf of the Georgia Department of Education, hereinafter referred to as the “GaDOE” and Dekalb County
School System, 1701 Mountain Industrial Blvd, Stone Mountain, GA 30083, hereinafter referred to as the
“Contractor”.
Whereas, the GaDOE has identified a statewide need to provide equitable regional Learning Resources System
across Regional Educational Service Agency “RESA” regions for leaders and teachers that will directly impact
students with disabilities.
A. BACKGROUND AND PURPOSE:
The GaDOE, Division for Special Education Services and Supports, is mandated by regulations to monitor
compliance with the Individuals with Disabilities Education Act (IDEA), applicable federal regulations,
and Rules of the State Board of Education. This is accomplished through Georgia's Continuous
Improvement Monitoring Process (GCIMP). The GaDOE must provide statewide technical assistance to
support implementation of compliant practices and improved student results. The Georgia Learning
Resources System (GLRS) supports the statewide infrastructure to provide tiered supports that will impact
students with disabilities and strengthen Georgia’s Every Student Succeeds Act (ESSA) plan.
B. SCOPE OF SERVICES:
As available, the GaDOE will fund the GLRS designed to provide professional learning and technical
assistance to all publicly recognized Local Educational Agencies (LEAs) and Georgia Network for
Educational and Therapeutic Supports (GNETS) within the identified region. Under this MOA, GLRS is to
provide the specific services as agreed upon in collaboration between LEAs and GaDOE. The services are
clearly defined in this MOA and may include additional requests per regional needs and feedback. The
services are described in “Attachment A – Scope of Service”, which is attached hereto and incorporated
herein by this reference as “Attachment A”.
C. TERM:
The MOA shall cover the period beginning July 1, 2022 and ending June 30, 2023. Thereafter, GaDOE
shall have the option, in its sole discretion, to renew the MOA for additional terms on a year-to-year basis
by giving Contractor written notice of the renewal decision at least sixty (60) days prior to the expiration of
the initial term or renewal term.
D. ALLOWABLE EXPENSES:
Funding must be used solely for activities and deliverables that directly support the accomplishment of the
project purposes, priorities, and expected outcomes during the contractual period. All expenditures must be
consistent with the approved application, as well as, applicable state and federal laws, regulations, and
guidance.
Allowable expenditures may include the costs associated with employing appropriate staff for
administering the project, office materials and supplies, and other relevant costs associated with the
administration of this project, including travel reimbursement, consultant fees, printing, and conference
registration and fees, as approved by the GaDOE.
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If appropriate, purchase of the following types of devices and services require prior approval from the
GaDOE as documented in the scope of work and budget: tablets and portable media players (e.g. iPads and
iPods), air cards, internet connectivity services, cell phones and similar devices. This includes the cost to
support such devices.
E. UNALLOWABLE EXPENSES:
Below is a list of items or services that are generally not allowed or authorized as expenditures. This is not
an all-inclusive list of unallowable items. Each contractor is expected to consult with the GaDOE with
questions regarding allowable costs.
i. Advertisement
ii. Capital improvements and permanent renovations
iii. Costs for items or services already covered by indirect cost allocation
iv. Decorations
v. Dues to organizations, federations or societies for personal benefit
vi. End-of-year celebrations, socials, or parties
vii. Entertainment
viii. Gift card
ix. Incentives (e.g. plaques, trophies, giveaways, etc.)
x. Kitchen appliances (e.g. refrigerators, microwaves, etc.)
xi. Meals, refreshments or snacks
xii. If appropriate, any purchase of furniture or equipment necessary for implementation of the GLRS
must be documented in the scope of work and budget.
xiii. Promotional or marketing items (e.g. t-shirts, banners, etc.) not directly related to the support and
implementation of this project are unallowable.
The Contractor (on behalf of the GLRS) shall not use any funds provided under this MOA for (i) the
preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television or video
presentation designed to support or defeat legislation pending before the Congress or the Georgia General
Assembly, except in presentation to the Congress or the Georgia General Assembly itself; or (ii) payment
of salary or expenses of GLRS, or any agent acting for GLRS, related to any activity designed to influence
legislation or appropriations pending before the Congress or the Georgia General Assembly.
F. PAYMENT, TERM, AND REPORTING RESPONSIBILITIES:
The method of compensation in this MOA will be payments in an amount not to exceed $460,000.00 to be
paid to the Contractor in accordance with the budget in Appendix A of Attachment A. Payment is rendered
upon submission of documented allowable disbursements, plus documentation of completion of specific
performance objectives. The annual budget shall be delivered to GaDOE and addressed to Wina Low,
Division for Special Education. The GaDOE shall have the right to withhold or deduct payments in the
event of nonperformance or if costs are determined not to be in accordance with the budget or MOA
requirements.
As stated above, the GaDOE agrees to expense the Contractor (on behalf of the GLRS) on a quarterly basis
for reasonable expenses incurred based on the budget.
The Contractor shall maintain a record of the expenditures made and submit an expenditure report to
GaDOE along with each request for payment. GLRS shall provide a report of expenditures to the Finance
and Business Operations Division at GaDOE via the Division for Special Education. The expense report
should include, at a minimum, the following information: dollar amount of expenditure, date of
expenditure, purpose of the expenditure, name of person or entity to which expenditure was made, and
check number.
The GaDOE shall have the right to withhold or deduct payments in the event of failure to provide products
and services as agreed upon or lack of sufficient documentation. The final invoice must be received no
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later than thirty (30) days after completion of the services and products bound by this MOA. It is
understood by both parties that incorrect payments to the Contractor (on behalf of the GLRS) due to
omission, error, fraud, or deceit shall be recovered by deduction from subsequent payments under this
Agreement or other contracts between GaDOE and Contractor.
G. CONTRACTOR FOR GLRS:
The GaDOE will work collaboratively with LEAs to ensure that an appropriate contractor, in each region,
is appointed that is fiscally sound and capable of implementing the project with fidelity to serve in this
capacity. All contractor changes, upon the request of the Local Board of Control, must be identified no later
than January 30th of each fiscal year to allow GaDOE ample time for contract forecasting for the next year.
Each Contractor serves at the discretion of the GaDOE.
H. GLRS PROJECT CONTACT PERSON:
The Contractor is required to enter into the annual agreement on behalf of the scope of work as outlined for
the GLRS. Each Contractor will be minimally required to use the funds to either employ or contract with a
primary project contact. This person must demonstrate competence with coaching, facilitation, professional
learning, technical assistance and product development for school and district educators/leaders. This
person should possess, at a minimum, a level five professional renewable certificate in special education or
school psychology. Leadership certification is a preferred qualification. The GaDOE will provide ongoing
technical assistance and training for project staff. As appropriate, the GaDOE may participate in the
selection process of the key staff responsible for implementing this project.
The GLRS will not provide direct services to students. At the request of directors of special education
within the region, shared services may be provided through a contractual agreement between the RESA and
participating LEAs; however, the GLRS will not directly supervise these shared services.
The Contractor must ensure that they maintain adequate and accessible physical facilities for the GLRS
project staff and submit reports of fund expenditures, as needed.
The Contractor must establish and implement procedures for objective evaluation of GLRS program
services, staff performance and project effectiveness.
The Contractor must report, periodically, fiscal and other matters pertaining to the project to the GaDOE.
I. RECORDKEEPING REQUIREMENTS:
The Contractor (on behalf of the GLRS) agrees to maintain full and complete records, which pertain to this
MOA, for a period of five (5) years from the date of final payment under this MOA, or until all litigation,
claims, or audit findings involving the records have been resolved if such claim or audit is started before
the expiration date of the five-year period.
J. ACCESS TO RECORDS:
The GaDOE or any duly authorized representatives shall have access to any books, documents, papers, and
records of GLRS which are directly pertinent to this MOA at any time during normal business hours for the
term of this MOA and for five (5) years thereafter for the purpose of making an audit, review, examination,
excerpts, or transcriptions.
K. OPEN RECORDS ACT:
The Contractor (on behalf of the GLRS) understands that the Georgia Open Records Act (“ORA”),
(O.C.G.A. Section 50-18-70, et seq.) may be applicable to the services provided pursuant to this Agreement
and agrees to comply with all provisions of the ORA and to make records pertaining to the performance of
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applicable services or functions under this Agreement available for public inspection upon request, unless
otherwise exempt under other provisions of the ORA. The Contractor (on behalf of the GLRS) must
respond to all third-party requests made pursuant to the ORA within 24 hours of GaDOE requesting access
to those documents.
L. PROCUREMENT PROCEDURES:
The Contractor (on behalf of the GLRS) shall submit to the GaDOE a copy of its written procedures
governing the purchasing of goods and services. Such procedures shall include a competitive pricing
requirement for any goods or services costing $5,000 or more.
M. DEBARRED, SUSPENDED, AND INELIGIBLE STATUS:
The Contractor (on behalf of the GLRS) certifies that the GLRS and any of its Board members or
employees have not been debarred, suspended, or declared ineligible by any agency of the state of Georgia
or as defined in the Federal Acquisition Regulation (FAR) 48 C.F.R. Chapter 1 Subpart 9.4. Contractor (on
behalf of the GLRS) will immediately notify the GaDOE if it is debarred by the State or placed on the
Consolidated List of Debarred, Suspended and Ineligible Contractors by a federal entity.
N. DRUG-FREE WORKPLACE:
In accordance with the federal Drug-Free and Communities Act and Amendment of 1989, the Georgia
Drug-Free Workplace Act of 1988 (O.C.G.A. Section 50-24-1, et seq.) and State Board of Education Policy
GAM, GLRS declares that the unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance, marijuana or dangerous drug is prohibited at RESA locations at which individuals are
directly engaged in the performance of work pursuant to this Contract. In addition, Policy GAM prohibits
the unlawful possession, use, manufacture, distribution or sale of alcohol in the workplace.
O. CIVIL RIGHTS COMPLIANCE:
The Contractor (on behalf of the GLRS) agrees to comply with the following civil rights statutes:
Americans with Disabilities Act (42 U.S.C. 12101, et seq.); Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d through 2000d-4); Title IX of the Education Amendments of 1972 (20 U.S.C. 1681-1683);
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794); and the Age Discrimination Act (42 U.S.C.
6101, et seq.). Neither party shall discriminate against any party’s employee or applicant for employment,
or against any applicant for enrollment for a course of study, or against any student in his or her course of
study or training related to this Agreement because of race, color, gender, national origin, age, or disability.
P. COMPLIANCE WITH STATUTES AND REGULATIONS:
Compliance with Statutes and Regulations: The parties shall perform their obligations hereunder in
accordance with all applicable federal and state laws and regulations now or hereafter in effect.
Q. COPYRIGHT:
Any papers, reports, graphs, forms, guides, evaluations, spreadsheets, databases and other material which
are produced under or as a result of this Contract are to be deemed a "work made for hire", as such term is
defined in the Copyright laws of the United States. As a "work made for hire", all copyright interests in said
work will vest in the GaDOE upon creation of the copyrightable work. If any papers, reports, graphs,
forms, guides, evaluations, spreadsheets, databases, or other material which produced under or as a result of
this Contract are deemed by law not to be "work made for hire", any copyright interests of the Contractor
are hereby assigned completely and solely to the GaDOE.
The Contractor shall ensure that all papers, reports, graphs, forms, guides, evaluations, spreadsheets,
databases and other material which are produced under or as a result of this Contract are clearly marked
with a copyright notation indicating the GaDOE as the sole copyright owner. All rights and ownership of
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materials produced under or as a result of this Contract shall become the property of the GaDOE upon
payment of consideration specified herein. All papers, reports, graphs, forms, guides, evaluations,
spreadsheets, databases and other material prepared or prepared by the Contractor under the terms of this
Contract shall be delivered to, become and remain the property of the GaDOE upon termination or
completion of this Contract.
R. TRADING WITH STATE EMPLOYEES AND CONTRACTOR EMPLOYEES, CONFLICTS OF
INTEREST, AND NEPOTISM:
a) Contractor shall take all reasonable steps to avoid any and all conflicts of interest, including the
appearance of a conflict of interest. In enforcing this provision, it is important to keep in mind that any
appearance of impropriety should be avoided.
b) As it relates to the performance of services described under this Contract, Contractor shall not employ,
contract with, or make payment to:
i. An employee of the Department;
ii. An employee of Contractor (with the exception of normal salary payments);
iii. A business entity in which a Department or Contractor employee maintains an ownership interest
of 20% or more; and,
iv. A Department or Contractor employee's family member without obtaining prior written approval
from the Department's, Division of Human Resources and the Superintendent of Schools or the
Superintendent's designee. For purposes of this Contract, a Department or Contractor employee's
family member means a Department or Contractor employee's father, mother, son, daughter,
brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-
law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson,
stepdaughter, stepbrother, stepsister, half- brother, half-sister, spouse of an in-law, grandparent, or
a member of his/her household.
c) The Contractor hereby certifies that this Contract does not and will not violate the provisions of Official
Code of Georgia Annotated § 45-10-20, et. seq., which prohibit and regulate certain transactions between
certain state officials, employees, and the State of Georgia.
d) No employee of Contractor providing services under this Contract shall supervise or be supervised by a
family member.
e) Contractor warrants that no official or staff member of the Department shall personally share in the
proceeds from this Contract or derive any personal benefit there from.
S. NOTICES:
Any notice to be made by either party to the other shall be sufficiently made if delivered in hand, or three
(3) calendar days after posting, if sent by registered or certified mail, return receipt requested, to a party
hereto at the address set forth below or such other address as a party may designate by notice hereto.
Contact Information:
Official communication regarding this Agreement shall be forwarded to in writing or via U. S. Mail or electronic
mail with confirmation of receipt addressed to:
Georgia Department of Education Name of Contractor
Wina Low Project Contact:
State Director for Special Education Title:
Atlanta, Georgia 30334 Tel:
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wlow@doe.k12.ga.us Email:
470-316-8636
FOR GaDOE:
Attention: Rusk Roam
Chief Financial Officer
1562 Twin Towers East
205 Jesse Hill Jr. Drive
T. GENERAL:
a) No modification of this MOA shall be binding upon the parties, unless the MOA is amended in writing,
with said amendment being approved and signed by both parties.
b) This MOA shall be deemed to have been executed in Fulton County, Georgia, and all questions of
interpretation and construction shall be governed by the laws of the State of Georgia.
c) Notwithstanding any other provision of this MOA, the parties hereto acknowledge that the GaDOE may not
lawfully pledge the State's credit. In the event that the GaDOE does not receive funds for this MOA or that
the source of payment is insufficient with respect to the services and deliverables under this MOA, the
MOA shall terminate without further obligation of the GaDOE as of that moment. The determination by the
GaDOE of the events stated above shall be conclusive.
d) This MOA shall not be assigned or transferred by either party unless consent in writing by the other party.
e) This MOA, and any exhibits specifically incorporated herein by reference, constitutes the entire agreement
between the parties with respect to the subject matter. Any modification to this Agreement must be made in
writing and signed by all parties.
IN WITNESS WHEREOF, the parties state and affirm that they are duly authorized to bind the respected
entities designated below as of the day and year indicated.
CONTRACTOR GEORGIA DEPARTMENT OF EDUCATION
By: By:
Authorized Name: Rusk Roam
Title: Chief Financial Officer
Federal EIN: 58-6002042
Date: Date:
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ATTACHMENT A: SCOPE OF SERVICES
i. Participation in In-state Meetings and Conferences:
Project staff will participate in GaDOE sponsored meetings and conferences as requested by the GaDOE.
In the event of an emergency that precludes a project staff member from participating in the meeting, the
staff member should notify the GaDOE prior to the meeting.
ii. Out-of-State Travel:
Prior approval must be obtained from the GaDOE for any out-of-state travel conducted by project staff,
fiscal agent staff, or consultants paid with project funds. Proposed travel should be included in the project’s
budget identifying the name, location, and date of the conference or meeting. The number of travelers and
their roles and responsibilities with the project must also be provided.
Each budgeted out-of-state conference or meeting must be on a separate budget line item. Approval by the
GaDOE for budgeted travel is contingent upon whether the justification for travel is relevant to the purpose
of the project and supports the delivery of professional development or is related to travel requested by the
GaDOE.
For each out-of-state meeting or conference, the project must provide the approved RESA or district travel
authorization form and approved travel reimbursement form to the GaDOE project liaison following the
completion of the travel.
Project funds cannot be used for any out-of-state travel conducted by RESA or district staff that are not
working directly on the project.
Out-of-state travel to a specific meeting or conference that is not submitted in the initial project application
budget and narrative must be submitted to and approved by GaDOE prior to travel. If the approved project
application did not include an out-of-state travel line item, a budget amendment will also be required.
iii. Administrative Costs:
Under this contract, the Contractor may charge administrative cost, not to exceed 10%, as appropriate for
the operations of this particular contract. This is intended to be all-inclusive of typical administrative and
overhead costs, including but not limited to rental or office space, costs for bookkeeping and accounting
services, and utilities. The general allocations used for administrative cost must be clearly communicated in
the budget.
iv. Required GLRS Services Performance Activities:
The Contractor will ensure that the GLRS provides the prescribed GaDOE responsibilities in alignment
with the Scope of Work submitted as part of this contract. The scope of work reflects a combination of
professional learning, technical assistance, and product development to include state and regionally
identified priorities. All services provided in this contract must be consistent with the approved contract.
v. Project Tracking System:
The GLRS staff are responsible for entering data regarding the implementation of project activities and
deliverables into the GLRS Project Tracking System each quarter. This data will be used to support
quarterly invoicing for expenses. In the event, the Contractor proposes a different expense cycle, then the
project tracking system will align with the approved cycle. All data must be entered on or before the tenth
day at the end of each quarter.
All deliverables be received and accepted in writing by the agency before payment can be made. Each
deliverable must be clearly related to the scope of work and specify the required minimum level of service
to be performed and the criteria for evaluating the successful completion of each deliverable.
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The Department is committed to providing funding to ensure district and school have access to cohesive
and responsive regional services and supports. The Georgia Learning Resources System (GLRS), which is
supported through state-discretionary IDEA funds, will be provided to identified fiscal agents to support
contracted GLRS services to meet the identified priorities of the state and each region. GaDOE is
committed to a model of service that provides a uniform set of universal supports to all districts and schools
across the state while giving regions the flexibility to meet the needs and priorities of their specific school
systems.
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Appendix A: Georgia Learning Resources System (GLRS) Scope of Work
GLRS: RESA:
Date Submitted to GaDOE: Date Reviewed by GaDOE:
The Georgia Department of Education (GaDOE) is committed to providing funding to ensure district and school have access to cohesive and
responsive regional services and supports. The Georgia Learning Resources System (GLRS), which is supported through state-discretionary
IDEA funds, will be provided to identified fiscal agents to support contracted GLRS services to meet the identified priorities of the state and each
region. GaDOE is committed to a model of service that provides a uniform set of universal supports to all districts and schools across the state
while giving regions the flexibility to meet the needs and priorities of their specific school systems.
State-identified Priorities
Purpose. The Georgia Department of Education (GaDOE) has identified common, statewide priorities based on Georgia’s ESSA plan, data, and
the implementation of the tiered system of supports.
Deliverables. GaDOE will provide uniform support and guidance in the form of professional learning, presentations, templates, tools, etc. to
support GLRS with the following priorities to be redelivered and supported in each region.
Common Priorities Purpose of State Priorities Focus of Deliverables to Documentation for Deliverables
Address State Priorities
Assistive To ensure LEAs in the region - Integrating Assistive ☐ Agendas, Sign-in, Self-Assessments,
Technology (AT) and have the professional learning Technology and Accessible Presentations and Evaluations
Accessible and technical assistance to Education Materials to improve
Educational support the adoption and achievement ☐ AT/AEM digital resources and tools TA Logs
Materials (AEM) integration of assistive technology
and accessible educational - UDL ☐ Documentation of AT/AEM
materials. demonstrations/implementation data analysis
- AT/AEM Demonstrations
Indicators ☐ LEAs increased academic achievement,
1,2,3C,5,13,14,17 - TA for Implementation of
graduation rates and post-secondary outcomes
AT/AEM in the Classroom
(SPP/APR)
-Documenting AT/AEM in the
☐ Increased student engagement
IEP
☐ Increased SPP/APR for Indicators
1,2,3C,5,13,14,17
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Collaborative To ensure LEAs Special -Collaborative meetings held ☐ Evidence of six to twelve Regional Collaborative
Communities Education and GNETS Directors with regional special education Community Meetings
Meetings in the region have professional directors and GNETS directors
learning and technical assistance through Collaborative ☐ Agendas, Presentations, Sign-In, Evaluations
to support collaboration to ensure Communities
universal supports are provided ☐ GLRS Project Tracking System Data Analytics
A minimum of six- - Annual and mid-year
around IDEA compliance and
monthly meetings stakeholder needs assessment ☐ Regional Annual and Mid-Year Needs
increased functional and
Assessment Survey/Stakeholder Input
academic achievement for SWDs. - Annual data analysis and
trend data analytics based upon ☐ LEA Improved Determination Reports
LEA- Local
Educational Agency SPP/APR, Determinations
Reports ☐ Increased Special Education Director Satisfaction
GNETS
- Implementation Science ☐ Increased SPP/APR Results
All SPP/APR and/or School Improvement
Indicators ☐ Decrease in Disproportionality
Performance Factors
- Data-Driven Decision Making
and Problem-Solving Process
- IDEA Continuous
Improvement Monitoring
Process (GCIMP)
General Supervision
To ensure LEAs in the region -Written IDEA Polices, ☐ Agendas, Sign-in, presentations, and evaluations
for Special have the professional learning Practices and Procedures
and technical assistance to meet (PPP) that include protocols for ☐ Technical Assistance/Coaching Logs
Education Directors
the requirements of IDEA professional learning, technical
• CLIP compliance and increase the assistance, supervision and ☐ Guidance Documents on IDEA Requirements
• CFM functional and academic monitoring of Georgia’s
• Written PPP ☐ LEAs Improved SPP/APR Data Analytics and
achievement of students with Continuous Improvement
• Child Find Trends
disabilities. Monitoring Process (GCIMP)
• IEP
• SSIP
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• Dispute -Data Analysis and Trend ☐ LEAs Annual Event Graduation Rates 67% or
Resolution Analytics of SSP/APR and higher
• GCIMP To ensure LEAs in the region other state/local data
• SPP/APR All have the professional learning ☐ LEAs meet RDA requirements
Indicators and technical assistance to - Cross-Functional Monitoring
• GNETS develop, implement, and monitor TA and Coaching ☐ SSIP Monthly Summaries from Collaborative
• Incarcerated the CLIP and IDEA Budgets. Communities
- Data Driven Decision Making
SWD
• Preschool Special
and Problem-Solving Process ☐ Improved IEP Process and Implementation
Ed -State Systemic Improvement ☐ Reduced Complaints, Due Process Cases,
All Indicators Plan (SSIP) Mediations, and and Resolutions
-IEP Training, Implementation ☐ Improved Preschool SWD Outcomes
and Monitoring
☐ School Climate Ratings
- GNETS referral process,
program collaboration, and
supports
Evidence-Based To ensure LEAs in the region - Special Education Teacher ☐ Agendas, Sign -in, Professional Learning
Practices (EBP) have the professional learning Induction Training Project Presentations and Evaluations on EBPs
and technical assistance to
• Special Education select, implement with fidelity, - Five Pillars of Reading ☐ Guidance Documents for EBP Implementation
Induction Project and monitor EBP that increase Training
• Multi-Sensory
the functional and academic ☐ Technical Assistance Resources and Tools on
Reading - Multi-Sensory Reading EBPs
achievement of students with Training
Methodology
Project disabilities. ☐ EBP Implementation Fidelity Checklist(s)
--Implementation Science
• Five Pillars of
Reading ☐ Teacher Induction Project Data Analytics
- High Leveraged Practices
• HLPs To ensure LEAs in the region
• Co-Teaching have the professional learning - Implementation Fidelity ☐ LEAs CCRPI Reports on Closing the Gap and
• DBI and technical assistance to Content Mastery for students with disabilities
• Instruction for Sig.
Cog Disabilities
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• Check and demonstrate high-quality co- -Co-teaching – Planning, ☐ Increased Alternate Assessment Proficiency
Connect teaching and LRE management. Assessing, and Instructing
• EWS Training ☐ Increased Preschool Outcomes Data on
• Classroom - Specially Designed Instruction SPP/APR
Management
To ensure LEAs special - Data-Based Individualization ☐ LEAs increased academic achievement,
education teachers, in the region, (DBI) graduation rates and post-secondary outcomes
have the professional learning, (SPP/APR)
technical assistance and - Best practice for teaching P-
SPP/APR
12 students with disabilities
1,2,3,4,5,6,7,12,14,15, coaching to implement HLPs and ☐ LEAs Check and Connect Fidelity and
write compliant IEPs integrating including students with
17 Implementation Data
HLPs. significant cognitive disabilities
and Alternate Assessment ☐ Improved Co-Teaching Implementation Fidelity
Data
- Check and Connect Training
To support LEAs in the region and Supports ☐ Increased School Climate
with implementation of intensive
-Early Warning System
interventions in literacy, ☐ Increase positive behavior reporting and
mathematics, and behavior for Training
decreased discipline referrals
students with severe and - Classroom Management
persistent learning and/or ☐ Teacher Induction Project Data Analytics
behavioral needs.
☐ Teacher Induction Project Retention Rates
☐ Increased coaching response data reports
Transition To ensure LEAs in the region -Collaboration with Georgia ☐ Agendas, Sign-in, presentations, evaluations
have the professional learning Vocational Rehabilitation
• Self-Determination and technical assistance to Agency (GVRA), CTAE, and ☐ LEAs Increased Compliant Transition Plans
• Transition Plan promote transition best practices, other agencies
Compliance self-determination, and transition ☐ Increase SPP/APR for Post-Secondary
• Post-Secondary compliance. - Transition Plans Review and Outcomes
Outcomes Compliance
☐ Increase in LEAs promoting Self-Determination
• Summary of - Self-Determination Training
Performance (ASPIRE, ASPIRE PLUS, SDLMI)
To ensure LEAS have the
• BCW- Preschool (ASPIRE, ASPIRE PLUS, ☐ Increased knowledge and skills around transition
professional learning and
Transition SDLMI)
technical assistance to promote and post-secondary outcomes for students with
Indicators:
positive transitions through school - Transition Best Practices disabilities
1,2,13,14
to post-secondary outcomes for
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students with disabilities and their - Transitions through school to ☐ SPP/APR Preschool Data Analytics
families. post-secondary outcomes
☐ Improved LEAs BCW Timelines
Based on the work of each GLRS, additional items may be added as deliverables.
Regionally Identified Priorities
Purpose. To provide each GLRS with the flexibility to establish regionally identified priorities using data from surveys, interviews, needs
assessments, etc.
Evidence: Implementation deliverables may include agendas, training tools/resources, handouts, modules, number of participating
schools/districts, etc.
Priority Informed By Deliverables and Evidence Audience
Performance Targets
Choose from the sample Surveys, Ex: Modules, agendas, sign- Describe which audience will be
list below or list other data- interviews, needs Describe the professional in sheets, surveys, tools, served (educators, school
informed priorities assessments, learning or technical resources, district/school leaders, directors, etc.) and list
CNAs, state and/or assistance that will be participation rates, number of the names of the districts/schools.
local data, etc. offered to support the attendees
identified priorities
Please Note: GaDOE may request additional documentation and clarification to effectively monitor the implementation of activities for GLRS
priorities.
Please Note: Some of the items below are included in the state-identified priority list. These items can be included again under regional priorities,
but it is the expectation that more tailored and intensive supports be given to districts/schools.
Regional Priorities Sample data to examine Regional Priorities Sample data to examine
Project AWARE Number of LEAs, LEA request Charter System Charter System request
Collaborative
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Project YMHFA Number of districts or schools Individual LEA Projects District Request, GCIMP referral
requesting YMFHA trainings.
Tailored and targeted Number of TSI or CSI eligible schools. Instructional Coaching LEA request, SPP/APR Data Analysis,
supports for TSI/CSI Individual LEA Project
Districts and Schools
Regional Consortiums LEA Request, SPP/APR Report, Sp. Individual LEA Disproportional data provided by GaDOE.
AT/AEM, Transition, PreK Ed. Needs Assessment Data, CEIS/CCEIS Technical Identified as needs improvement
SLP, School Psychologist Disproportionality Report, State Assistance Individual LEA data, self- assessment
GAA 2.0, Autism, Literacy, Request to support consortiums
MTSS, and/or Other
Restorative Practices Disproportionality Reports, Indicator 4
Suspension/Expulsion, LEA request,
Needs Assessment Data
Budget and Payment Schedule
Each quarter, the Georgia Learning Resources System (GLRS) contact submits deliverables into the Project Data System through the secured GaDOE portal.
Once these are submitted, the GLRS Contact reviews and signs off.
The Fiscal Agent and Chief Financial Officer then review and sign off. Once the deliverables are approved, the chief financial officer can generate an invoice
and submit to the GaDOE through the portal for payment.
The deliverables and invoices are submitted quarterly.
Quarter 1: July1 ‐ September 30 Invoices Due by October 15
Quarter 2: October 1‐December 30 Invoices Due by January 15
Quarter 3: January 1 – March 30 Invoices Due by April 15
Quarter 4: April 1 – June 30 Invoices Due by July 30
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