PERMANENT RECORDS
It is important that student permanent records be accurate, complete, and stored in a safe place. The following procedure shall be followed in maintaining these records:
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Each school shall have on file in the principal's office a permanent record and a copy of the student's cumulative grades (student history) with up‑to‑date information.
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To ensure a continuous permanent record for guidance purposes, all permanent records in the DeKalb County School System are to be forwarded from elementary school to the next academic level school (junior or senior high schools). The elementary school shall retain a copy of each student's history.
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Each school shall send a copy of each student's history (audit copy) to the parent/guardian at least once each school year for review.
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A copy of each student's history shall be maintained in the district office.
Legal References
- O.C.G.A. 20-02-0161.3 — Dual Enrollment Act; purpose; dual credit courses; eligibility for participation; eligibility for payment (Lexis)
- O.C.G.A. 20-02-0161.4 — [Effective until June 30, 2026] Accessing HOPE scholarship funds for dual enrolled students; termination. (Lexis)
- O.C.G.A. 20-14-0049.13 — Reporting of percentage of students with each state funded characteristic included in Code Section 20-2-161; online sortable database; underlying fiscal data for financial efficiency ratings; inter-agency cooperation (Lexis)
- O.C.G.A. 38-03-0022.2 — Sharing and reporting of cyber attacks and data breaches; reports or records confidential; construction with other provisions (Lexis)
- Rule 160-5-6-.01 — Statewide School Nutritional Program
- Rule 160-5-1-.28 — Student Enrollment and Withdrawal
- Rule 160-5-1-.07 — Student And Staff Data Collections
- Rule 160-5-1-.03 — Identification and Reporting of Schools
- 15 USC 6501 — Children's Online Privacy Protection Act - Definitions
- 15 USC 6502 — Children's Online Privacy Protection Act-Regulation of unfair and deceptive acts in collection and use of personal info from and about children
- 15 USC 6503 — Children's Online Privacy Protection Act - Safe harbors