PUBLIC RECORDS, INSPECTION AND REPRODUCTION OF
MISSION: To ensure the confidentiality of all records deemed to be personal in nature and to ensure public access to records of legal entitlement.
All school system records, except those which by order of a court, or by law, or which may invade individual privacy, shall be open for personal inspection by any interested member of the public at a reasonable time and place by advance appointment only.
Requests for access to school system public records shall be made through the Superintendent’s office where a determination shall be made within three business days or less whether the records requested are accessible under this policy.
Examples of records deemed to be accessible include financial records (exclusive of individual payroll records), purchase orders, bid sheets, specifications for purchases, budgets, and minutes of official meetings of the DeKalb County Board of Education.
Examples of records deemed not the accessible due to possible invasion of privacy include an employee’s home address, telephone number, work station, salary, marital status, evaluations, recommendations, other personnel file data, and student records and rosters.
The Superintendent shall establish procedures to make public records available and shall establish reasonable costs for collecting and reproducing such records.
Legal References
- O.C.G.A. 10-12-0012 — Retention of electronic records (Lexis)
- O.C.G.A. 20-02-0057 — Organization of LBOEs; chairperson and secretary; quorum; record of proceedings (Lexis)
- O.C.G.A. 20-02-0167.1 — Public meetings on proposed annual budget; notice; electronic copies; exceptions for certain nonprofits (Lexis)
- O.C.G.A. 20-02-0210 — Annual performance evaluation; on-time graduation rate (Lexis)
- O.C.G.A. 20-02-0757 — Applicability of public inspection and open meeting laws (Lexis)
- O.C.G.A. 24-12-0021 — Disclosure of AIDS confidential information (Lexis)
- O.C.G.A. 50-18-0070 — Legislative intent; definitions (Lexis)
- O.C.G.A. 50-18-0071 — Right of access; timing; fees; denial of requests; impact of electronic records (Lexis)
- O.C.G.A. 50-18-0072 — When public disclosure not required (Lexis)
- O.C.G.A. 50-18-0073 — Jurisdiction to enforce article; attorney's fees and litigation expenses; good faith reliance (Lexis)
- O.C.G.A. 50-18-0074 — Penalty for violations of Open Records Act; prosecution proceedings (Lexis)
- O.C.G.A. 50-18-0099 — Records management programs for local governments (Lexis)
- Rule 160-1-3-.05 — Assessment of Costs
- 20 USC 1232g — Family Educational Rights and Privacy Act of 1974 (FERPA)