Agenda Item
c. RFP 26-737 Community Based Action Planning (Not to Exceed $850,000) ~ Added 7.10.2026
Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access and Opportunity
Request: It is requested that the DeKalb County Board of Education approve the award of RFP 26-737 Community Based Action Planning to OGR Public Health Group LLC in an amount not to exceed $850,000.
Why: Per Board Policy DJE, the Board of Education must approve the expenditure of any vendor that provides goods and/or services to the school district that may exceed $100,000 in purchases for the fiscal year.
Details: A formal Invitation for RFP 26-737 Community Based Action Planning was issued on May 21, 2026, through the DCSD Purchasing Department. Electronic notification was sent to 260 vendors from the DCSD vendor list, 1680 vendors through the State of Georgia Procurement Registry (GPR), and 836 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning May 21, 2026 and May 28, 2026. Responses to the solicitation were received on Monday, June 29, 2026, from two vendors. Two vendors were deemed responsive to the solicitation requirements.
The DeKalb County School District sought proposals from qualified external firms with K-12 public school experience to facilitate Community Action Team (CAT) meetings across identified school clusters as part of the Student Assignment Project. The awarded firm will plan and lead engagement efforts to address systemic challenges of overcrowding, under-enrollment, and program placement, ensuring that every voice, particularly underrepresented voices, has an opportunity to be heard. Findings from each cluster will be compiled, analyzed, synthesized, and submitted to the Superintendent and the Board of Education for consideration.
The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The total financial impact is an amount not to exceed $850,000.
Charge Code: 100.2300.530000.00011.8720.9990.8010.092.0000
Contact: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access and Opportunity, 678-676-0485
Dr. Cherisse Campbell, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships, 678-676-0035
Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Ms. Stacy E. Stepney, Strategic Advisor to Superintendent, Superintendent’s Office, 678-676-0898
Effective: July 14, 2026 - June 30, 2027
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Board Agenda Item Title: RFP 26-737 Community Based Action Planning in an amount
not to exceed $850,000
Background/Details
A formal Invitation for RFP 26-737 Community Based Action Planning was issued on
May 21, 2026, through the DCSD Purchasing Department. Electronic notification was
sent to 260 vendors from the DCSD vendor list, 1680 vendors through the State of
Georgia Procurement Registry (GPR), and 836 vendors through IonWave, the DCSD
solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2)
consecutive weeks beginning May 21, 2026 and May 28, 2026. Responses to the
solicitation were received on Monday, June 29, 2026, from two vendors. Two vendors
were deemed responsive to the solicitation requirements.
The DeKalb County School District sought proposals from qualified external firms with
K-12 public school experience to facilitate Community Action Team (CAT) meetings
across identified school clusters as part of the Student Assignment Project. The awarded
firm will plan and lead engagement efforts to address systemic challenges of
overcrowding, under-enrollment, and program placement, ensuring that every voice,
particularly underrepresented voices, has an opportunity to be heard. Findings from each
cluster will be compiled, analyzed, synthesized, and submitted to the Superintendent and
the Board of Education for consideration.
Contract Term
The contract includes up to four, one-year extension options contingent upon DCSD’s
offer to such extension, the successful offeror’s acceptance, and the approval of the
DeKalb County Board of Education to extend the contract.
Scope
The awarded firm must operate as a neutral, third-party with no organiza onal es that
could affect community confidence in the process. The District requires a firm that can
provide impar al facilita on to navigate complex, broad-based collabora ons; oversee
mul ple, coordinated efforts across diverse geographic clusters; and provide detailed
documenta on and wri en summary reports that accurately reflect stakeholder input.