Agenda Item
c. RFP 26-737 Community Based Action Planning (Not to Exceed $850,000) ~ Added 7.10.2026
Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access and Opportunity
Request: It is requested that the DeKalb County Board of Education approve the award of RFP 26-737 Community Based Action Planning to OGR Public Health Group LLC in an amount not to exceed $850,000.
Why: Per Board Policy DJE, the Board of Education must approve the expenditure of any vendor that provides goods and/or services to the school district that may exceed $100,000 in purchases for the fiscal year.
Details: A formal Invitation for RFP 26-737 Community Based Action Planning was issued on May 21, 2026, through the DCSD Purchasing Department. Electronic notification was sent to 260 vendors from the DCSD vendor list, 1680 vendors through the State of Georgia Procurement Registry (GPR), and 836 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning May 21, 2026 and May 28, 2026. Responses to the solicitation were received on Monday, June 29, 2026, from two vendors. Two vendors were deemed responsive to the solicitation requirements.
The DeKalb County School District sought proposals from qualified external firms with K-12 public school experience to facilitate Community Action Team (CAT) meetings across identified school clusters as part of the Student Assignment Project. The awarded firm will plan and lead engagement efforts to address systemic challenges of overcrowding, under-enrollment, and program placement, ensuring that every voice, particularly underrepresented voices, has an opportunity to be heard. Findings from each cluster will be compiled, analyzed, synthesized, and submitted to the Superintendent and the Board of Education for consideration.
The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The total financial impact is an amount not to exceed $850,000.
Charge Code: 100.2300.530000.00011.8720.9990.8010.092.0000
Contact: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access and Opportunity, 678-676-0485
Dr. Cherisse Campbell, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships, 678-676-0035
Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Ms. Stacy E. Stepney, Strategic Advisor to Superintendent, Superintendent’s Office, 678-676-0898
Effective: July 14, 2026 - June 30, 2027
Status: Approved by the Office of Legal Affairs
July 8, 2026 Page 1 of 2
RE: Award Recommendation Letter – RFP 26-737 Community Based Action Planning
Greetings Dr. Triscilla Weaver,
RFP 26-737 Community Based Action Planning was formally processed through the Procurement
Department at your request. Response(s) to the solicitation were received in the Procurement
Department on June 29, 2026.
Two (2) proposals were reviewed and deemed responsive to the requirements of the solicitation. Please
find attached the responsive proposals and the Abstract Sheet, which is the record of the public
opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Procurement Department.
Your team will work together to review and evaluate elements of each response in comparison to
the solicitation requirements.
2) Using this form, please advise the Procurement Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Procurement Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Procurement Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to Mr. Weyman Christopher at Weyman_F_Christopher@dekalbschoolsga.org .
OGR Public Health LLC
_______________________________
Recommended Award Vendor #1
July 13, 2026
_______________________________
Anticipated BOE Presentation Date
_______________________________
Dr. Triscilla Weaver Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
c: Dr. Cherisse Campbell
Ms. Stacy Stepney
Mr. Erick Hofstetter
Mr. Darrell Stallings
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org