Agenda Item
c. RFP 26-737 Community Based Action Planning (Not to Exceed $850,000) ~ Added 7.10.2026
Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access and Opportunity
Request: It is requested that the DeKalb County Board of Education approve the award of RFP 26-737 Community Based Action Planning to OGR Public Health Group LLC in an amount not to exceed $850,000.
Why: Per Board Policy DJE, the Board of Education must approve the expenditure of any vendor that provides goods and/or services to the school district that may exceed $100,000 in purchases for the fiscal year.
Details: A formal Invitation for RFP 26-737 Community Based Action Planning was issued on May 21, 2026, through the DCSD Purchasing Department. Electronic notification was sent to 260 vendors from the DCSD vendor list, 1680 vendors through the State of Georgia Procurement Registry (GPR), and 836 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning May 21, 2026 and May 28, 2026. Responses to the solicitation were received on Monday, June 29, 2026, from two vendors. Two vendors were deemed responsive to the solicitation requirements.
The DeKalb County School District sought proposals from qualified external firms with K-12 public school experience to facilitate Community Action Team (CAT) meetings across identified school clusters as part of the Student Assignment Project. The awarded firm will plan and lead engagement efforts to address systemic challenges of overcrowding, under-enrollment, and program placement, ensuring that every voice, particularly underrepresented voices, has an opportunity to be heard. Findings from each cluster will be compiled, analyzed, synthesized, and submitted to the Superintendent and the Board of Education for consideration.
The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The total financial impact is an amount not to exceed $850,000.
Charge Code: 100.2300.530000.00011.8720.9990.8010.092.0000
Contact: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access and Opportunity, 678-676-0485
Dr. Cherisse Campbell, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships, 678-676-0035
Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Ms. Stacy E. Stepney, Strategic Advisor to Superintendent, Superintendent’s Office, 678-676-0898
Effective: July 14, 2026 - June 30, 2027
Status: Approved by the Office of Legal Affairs
July 8, 2026
RE: Sourcing Efforts Letter – RFP 26-737, Community-Based Action Planning
Greetings Dr. Triscilla Weaver,
Since the procurement process is constantly evolving and improving, the Procurement Department
has developed a new customer service feature. The Procurement Department is now providing a
summary of sourcing efforts to the internal client for RFP 26-737, Community-Based Action Planning.
The Procurement Department’s efforts include:
1) RFP 26-737 was posted to IonWave on May 21, 2026.
2) RFP 26-737 was advertised in the Champion Newspaper on May 21, 2026, and May 28, 2026.
3) Electronic notification sent to 260 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 1680 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 836 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Two (2) proposals were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
c: Dr. Cherisse Campbell
Ms. Stacy Stepney
Mr. Erick Hofstetter
Mr. Darrell Stallings
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org