Agenda Item
i. Contract ~ Renewal and Ratification ~ RFP 25-472 ~ Charter Bus Services ~ Atlantic Transportation & Coaches LLC, Coast to Coast Tours, LLC, Cooper Global, Eagle Christian Tours, Friendship Tours, LLC, Georgia Coach Lines, Inc., MTI Bus Company, R & W Motorcoach, Samson Tours, Inc., and William Charters & Tours, LLC. ~ Updated 7.6.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal and ratification for RFP 25-472 for the following Charter Bus Services:
Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company ● Samson Tours, Inc.
R & W Motorcoach Samson Tours, Inc.
William Charters & Tours, LLC
The following ratification and renewal periods are subject to approval by the DeKalb County Board of Education:
• Atlantic Transportation & Coaches LLC: May 21, 2026- May 20, 2027
• Coast to Coast Tours, LLC: May 21, 2026- May 20, 2027
• Cooper Global: May 21, 2026 - May 20, 2027
• R&W Coach: May 21, 2026 - May 20, 2027
• Samson Tours, Inc.: May 21, 2026- May 20, 2027
• MTI Bus Company: May 21, 2026- May 20, 2027
• Eagle Christian Tours: May 9, 2026- May 8, 2027
• Friendship Tours, LLC: May 9, 2026- May 8, 2027
• Georgia Coach Lines, Inc.: June 24, 2026- June 23, 2027
• William Charters & Tours, LLC : May 6, 2026- May 5, 2027
Why: Approval of the ratification and renewal of RFP 25-472 Charter Bus Services
will allow the District to continue utilizing commercial transportation carriers to support student activities and programs that exceed the 75-mile operational radius limitation of the DCSD Transportation Department.
Details: RFP 25-472 Charter Bus Services was originally approved by the Board of Education to provide charter transportation services for student activities, athletic events, academic competitions, and other district-sponsored programs requiring transportation beyond the operational capacity and mileage limitations of the DCSD Transportation Department.
District staff have evaluated the performance, service reliability, responsiveness, and operational effectiveness of the approved vendors during the initial contract term and recommend renewal of the agreements for Year 2. These vendors have continued to provide transportation services in accordance with the requirements and expectations established in the RFP documents.
This recommendation excludes Elite Tours of Atlanta (Allstate Tours LLC), which is not recommended for renewal under the Year 2 contract term.
Financial impact: Purchase of services will continue to be paid by the local school or department utilizing the service and funded through multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447,
Mr. Raymond Stanley, Executive Director of Fleet and Transportation, Division of Operations, 678-898-8055,
Mr. Bernando C. Brown, Director of Transportation, Division of Operations, 678-676-0090
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal and Ratification – RFP 20-472 –
Charter Bus Services
Scope:
Contract Renewal and Ratification for RFP 25-472- Charter Bus Services- Provide
transportation services that require travel outside of the 75-mile radius limitation of
the DCSD Transportation Department for student activities and to ensure continued
coverage for student transportation service as specified in the Request for Proposal
documents.
Contract/Renewal Term:
The DeKalb Board of Education (“the Board”) approved the award of the contract
for an initial one (1) year term on March 12, 2025. The Request for Proposal and
contract provided four (4), one (1) year options to renew subject to Board approval
on a year-to-year basis.
The following ratification and renewal periods are subject to approval by the DeKalb
County Board of Education:
• Atlantic Transportation & Coaches LLC: May 21, 2026 - May 20, 2027
• Coast to Coast Tours, LLC: May 21, 2026 - May 20, 2027
• Cooper Global : May 21, 2026 - May 20, 2027
• R&W Coach: May 21, 2026 - May 20, 2027
• Samson Tours, Inc.: May 21, 2026 - May 20, 2027
• MTI Bus Company: May 21, 2026 - May 20, 2027
• Eagle Christian Tours : May 9, 2026 - May 8, 2027
• Friendship Tours, LLC : May 9, 2026 - May 8, 2027
• Georgia Coach Lines, Inc.: June 24, 2026 - June 23, 2027
• William Charters & Tours, LLC : May 6, 2026 - May 5, 2027
Solicitation and Award Process
This Contract Renewal and Ratification request is based on the receipt of renewal
acceptance letters from the original award recipients:
• Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
• Cooper Global ● Eagle Christian Tours
• Friendship Tours, LLC ● Georgia Coach Lines, Inc.
• MTI Bus Company ● Samson Tours, Inc.
• R & W Motorcoach Samson Tours, Inc.
• William Charters & Tours, LLC
•