Agenda Item
c. Approval to Purchase Musical Instruments from TIPS Cooperative Agreement (Adorama, Alamo Music Center, Amro Music Stores, Inc. Brook Mays Music and H and H Music Universal Melody Services, Delgado Guitars, Midwest Musical Imports MSA Music, Inc., Music and Arts Guitar Center Stores, Inc., Penders Music Company Betrold Enterprises, Inc., StageRight Corporation, Steve Weiss Music, Sweetwater Sound LLC, Taylor Music, Inc., Terra Nova Violins LLC, The Tuba Exchange, Washington Music Sales Center, Inc.) and West Music through the Choice Partners Cooperative Agreement (Not to Exceed $1,801,248.64)
Summary: Presented by: Dr. Sean R. Tartt, Acting Chief Academic Officer, Division of Teaching and Learning
Request: It is requested that the DeKalb County Board of Education authorize the District purchase of musical instruments from the following vendors: Adorama, Alamo Music Center, Amro Music Stores, Inc. Brook Mays Music and H and H Music Universal Melody Services, Delgado Guitars, Midwest Musical Imports MSA Music, Inc., Music and Arts Guitar Center Stores, Inc., StageRight Corporation, Steve Weiss Music, Sweetwater Sound LLC, Taylor Music, Inc., Terra Nova Violins LLC, The Tuba Exchange, Washington Music Sales Center, Inc., in accordance with the TIPS Contract No. 240302 through May 31, 2027, and West Music Company in accordance with the Choice Partners Cooperative Agreement Contract No. 23/025SG-05 through May 31, 2027.
Musical Instruments was an approved project in the SPLOST V vote on March 20, 2017, for an amount not to exceed $10M. This agenda item is to request the use of these cooperative agreement vendors whose purchase order amounts may exceed the $100,000 spending cap which requires board approval with the total amount not to exceed $1,801,248.64.
Why: This request is to purchase musical instruments utilizing the buying power of TIPS and Choice Partners Cooperative Agreements. The cooperative agreements will enlarge the vendor pool to help handle the large demand for musical instruments. In addition, utilizing the cooperative agreements to purchase musical instruments ensures that we will have quality suppliers and quality products as the vendors have already been vetted.
Details: The use of these agreements with the listed vendors will provide access to musical instruments from a large pool of vendors that can supply the equipment in a timely manner.
Financial impact: The total budget for the musical equipment in the amount of $1,801,248.64 will be allocated from cost codes SP5BUSEQUP.52135.FFE and SP5BUSEQUP.52135.FFE-GRTR5K under the voter-approved ESPLOST V program.
Contact: Dr. Sean R. Tartt, Acting Chief Academic Officer, Division of Teaching and Learning, 678-676-0323
Dr. Penny Mosley, Assistant Superintendent (K-12), Division of Teaching and Learning, 678-676-0161
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Teaching &Learning, 678-676-0137
Dr. Laura Neely, Interim Director, Division of Teaching & Learning, 678-676-2862
Ms. Monica Fogg, K-12 Music Coordinator, Division of Teaching & Learning, 678-676-0209
Effective: Upon Board of Education approval to May 31, 2027
Status: Approved by the Office of Legal Affairs
The Interlocal Purchasing System
Purchasing Made Personal
Printed: June 9, 2026
www.penders.com
Pender's Music Company
EMAIL PO & VENDOR QUOTE TO: TIPSPO@TIPS-USA.COM
PO AND QUOTE MUST REFERENCE VENDOR'S TIPS CONTRACT NUMBER
ATTACH PO AS A PDF - ONLY ONE PO (WITH QUOTE) PER ATTACHMENT
PAYMENT TO TIPS CONTACT
ADDRESS 314 S Elm St NAME Charlie Martin
CITY Denton PHONE (866) 839-8477
STATE TX FAX (866) 839-8472
ZIP 76201 EMAIL tips@tips-usa.com
DISADVANTAGED/MINORITY/WOMAN BUSINESS ENTERPRISE: N HUB: N
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Overview
Pender's Music Company LLC
Sheet Music & Accessories
AWARDED CONTRACTS "View EDGAR Doc" on Website
Contract Commodity Exp Date EDGAR
240302 Music Instruments, Sheet Music, and Repair 05/31/2027 Yes
250802 Academic and Educational Goods and Services 10/31/2030 Yes
CONTACTS BY CONTRACTS
240302
Name Title Phone Email
Bill Brownlee President (800) 772-5918 bbrownlee@penders.com
Billing Admin Fee (940) 382-7124 billing@penders.com
250802
Name Title Phone Email
Bill Brownlee President (800) 772-5918 bbrownlee@penders.com
Billing Billing (800) 772-5918 billing@pendes.com
Billing Admin Fee (800) 772-5918 Billing@penders.com
Orders PO Contact (800) 772-5918 orders@penders.com