Agenda Item
c. Approval to Purchase Musical Instruments from TIPS Cooperative Agreement (Adorama, Alamo Music Center, Amro Music Stores, Inc. Brook Mays Music and H and H Music Universal Melody Services, Delgado Guitars, Midwest Musical Imports MSA Music, Inc., Music and Arts Guitar Center Stores, Inc., Penders Music Company Betrold Enterprises, Inc., StageRight Corporation, Steve Weiss Music, Sweetwater Sound LLC, Taylor Music, Inc., Terra Nova Violins LLC, The Tuba Exchange, Washington Music Sales Center, Inc.) and West Music through the Choice Partners Cooperative Agreement (Not to Exceed $1,801,248.64)
Summary: Presented by: Dr. Sean R. Tartt, Acting Chief Academic Officer, Division of Teaching and Learning
Request: It is requested that the DeKalb County Board of Education authorize the District purchase of musical instruments from the following vendors: Adorama, Alamo Music Center, Amro Music Stores, Inc. Brook Mays Music and H and H Music Universal Melody Services, Delgado Guitars, Midwest Musical Imports MSA Music, Inc., Music and Arts Guitar Center Stores, Inc., StageRight Corporation, Steve Weiss Music, Sweetwater Sound LLC, Taylor Music, Inc., Terra Nova Violins LLC, The Tuba Exchange, Washington Music Sales Center, Inc., in accordance with the TIPS Contract No. 240302 through May 31, 2027, and West Music Company in accordance with the Choice Partners Cooperative Agreement Contract No. 23/025SG-05 through May 31, 2027.
Musical Instruments was an approved project in the SPLOST V vote on March 20, 2017, for an amount not to exceed $10M. This agenda item is to request the use of these cooperative agreement vendors whose purchase order amounts may exceed the $100,000 spending cap which requires board approval with the total amount not to exceed $1,801,248.64.
Why: This request is to purchase musical instruments utilizing the buying power of TIPS and Choice Partners Cooperative Agreements. The cooperative agreements will enlarge the vendor pool to help handle the large demand for musical instruments. In addition, utilizing the cooperative agreements to purchase musical instruments ensures that we will have quality suppliers and quality products as the vendors have already been vetted.
Details: The use of these agreements with the listed vendors will provide access to musical instruments from a large pool of vendors that can supply the equipment in a timely manner.
Financial impact: The total budget for the musical equipment in the amount of $1,801,248.64 will be allocated from cost codes SP5BUSEQUP.52135.FFE and SP5BUSEQUP.52135.FFE-GRTR5K under the voter-approved ESPLOST V program.
Contact: Dr. Sean R. Tartt, Acting Chief Academic Officer, Division of Teaching and Learning, 678-676-0323
Dr. Penny Mosley, Assistant Superintendent (K-12), Division of Teaching and Learning, 678-676-0161
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Teaching &Learning, 678-676-0137
Dr. Laura Neely, Interim Director, Division of Teaching & Learning, 678-676-2862
Ms. Monica Fogg, K-12 Music Coordinator, Division of Teaching & Learning, 678-676-0209
Effective: Upon Board of Education approval to May 31, 2027
Status: Approved by the Office of Legal Affairs
The Interlocal Purchasing System
Purchasing Made Personal
Printed 3 September 2024
www.adorama.com
Adorama Inc
EMAIL PO & VENDOR QUOTE TO: TIPSPO@TIPS-USA.COM
PO MUST REFERENCE VENDOR TIPS CONTRACT NUMBER
PAYMENT TO TIPS CONTACT
ADDRESS 42 WEST 18TH STREET, 4th NAME Charlie Martin
CITY NEW YORK PHONE (866) 839-8477
STATE NY FAX (866) 839-8472
ZIP 10011 EMAIL tips@tips-usa.com
DISADVANTAGED/MINORITY/WOMAN BUSINESS ENTERPRISE: N HUB: N
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Overview
Serving customers for more than 50 years, Adorama has grown from its flagship NYC store to be the leading online
destination for imaging and consumer electronics. Adorama’s vast product offerings encompass home entertainment,
mobile computing, and professional video and audio, drones and scuba gear; while its services include an in-house
photo lab, Printique; pro equipment rental at Adorama Rental Company; and the award-winning 42West, which offers
free creative education in online channels such as the popular Adorama TV.
Adorama Business Solutions
Adorama Business Solution (ABS) is Adorama’s B2B division focused solely on the unique needs of corporate,
educational and government institutions. ABS clients are assigned a dedicated account manager from Day 1, and
have access to a Technical Services team as well as e-procurement options to ensure customers get the right gear for
their needs, when they need it.
AWARDED CONTRACTS "View EDGAR Doc" on Website
Contract Comodity Exp Date EDGAR
230105 Technology Solutions Products and Services 05/31/2028 See EDGAR Certification Doc.
230901 Audio Visual Equipment, Supplies, and Services 11/30/2026 See EDGAR Certification Doc.
230905 Civilian-Use Drone Goods and Services (Non-Military) 11/30/2026 See EDGAR Certification Doc.
240103 Copiers, Fax, Multifunction Machines, and Services 03/31/2027 See EDGAR Certification Doc.
240302 Music Instruments, Sheet Music, and Repair 05/31/2027 See EDGAR Certification Doc.
CONTACTS BY CONTRACTS
230105
Andrea Simmon Bids Administration (212) 741-0401 andreas@adorama.com
Bid Department Bids (212) 741-0401 biddept@adorama.com
230901
Andrea Simmon Bids Administration (212) 741-0401 andreas@adorama.com
Bid Department Bids (212) 741-0401 biddept@adorama.com
230905
Andrea Simmon Bids-Administration (212) 741-0401 andreas@adorama.com
Bid Department Bids (212) 741-0401 biddept@adorama.com
240103
Andrea Simmon Bids Administration (212) 741-0401 andreas@adorama.com
Bid Department Bids (212) 741-0401 biddept@adorama.com
240302
Andrea Simmon Bids Administration (212) 741-0401 andreas@adorama.com
Bid Department Bids (212) 741-0401 biddept@adorama.com