Agenda Item
c. Approval to Purchase Musical Instruments from TIPS Cooperative Agreement (Adorama, Alamo Music Center, Amro Music Stores, Inc. Brook Mays Music and H and H Music Universal Melody Services, Delgado Guitars, Midwest Musical Imports MSA Music, Inc., Music and Arts Guitar Center Stores, Inc., Penders Music Company Betrold Enterprises, Inc., StageRight Corporation, Steve Weiss Music, Sweetwater Sound LLC, Taylor Music, Inc., Terra Nova Violins LLC, The Tuba Exchange, Washington Music Sales Center, Inc.) and West Music through the Choice Partners Cooperative Agreement (Not to Exceed $1,801,248.64)
Summary: Presented by: Dr. Sean R. Tartt, Acting Chief Academic Officer, Division of Teaching and Learning
Request: It is requested that the DeKalb County Board of Education authorize the District purchase of musical instruments from the following vendors: Adorama, Alamo Music Center, Amro Music Stores, Inc. Brook Mays Music and H and H Music Universal Melody Services, Delgado Guitars, Midwest Musical Imports MSA Music, Inc., Music and Arts Guitar Center Stores, Inc., StageRight Corporation, Steve Weiss Music, Sweetwater Sound LLC, Taylor Music, Inc., Terra Nova Violins LLC, The Tuba Exchange, Washington Music Sales Center, Inc., in accordance with the TIPS Contract No. 240302 through May 31, 2027, and West Music Company in accordance with the Choice Partners Cooperative Agreement Contract No. 23/025SG-05 through May 31, 2027.
Musical Instruments was an approved project in the SPLOST V vote on March 20, 2017, for an amount not to exceed $10M. This agenda item is to request the use of these cooperative agreement vendors whose purchase order amounts may exceed the $100,000 spending cap which requires board approval with the total amount not to exceed $1,801,248.64.
Why: This request is to purchase musical instruments utilizing the buying power of TIPS and Choice Partners Cooperative Agreements. The cooperative agreements will enlarge the vendor pool to help handle the large demand for musical instruments. In addition, utilizing the cooperative agreements to purchase musical instruments ensures that we will have quality suppliers and quality products as the vendors have already been vetted.
Details: The use of these agreements with the listed vendors will provide access to musical instruments from a large pool of vendors that can supply the equipment in a timely manner.
Financial impact: The total budget for the musical equipment in the amount of $1,801,248.64 will be allocated from cost codes SP5BUSEQUP.52135.FFE and SP5BUSEQUP.52135.FFE-GRTR5K under the voter-approved ESPLOST V program.
Contact: Dr. Sean R. Tartt, Acting Chief Academic Officer, Division of Teaching and Learning, 678-676-0323
Dr. Penny Mosley, Assistant Superintendent (K-12), Division of Teaching and Learning, 678-676-0161
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Teaching &Learning, 678-676-0137
Dr. Laura Neely, Interim Director, Division of Teaching & Learning, 678-676-2862
Ms. Monica Fogg, K-12 Music Coordinator, Division of Teaching & Learning, 678-676-0209
Effective: Upon Board of Education approval to May 31, 2027
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
This request is to purchase musical instruments utilizing the buying power of
TIPS and Choice Partners Cooperative Agreements. The use of the cooperative
agreements will enlarge the vendor pool to assist in handling the large demand
for musical instruments.
In addition, utilizing the cooperative agreements to purchase musical
instruments ensure that we will have quality suppliers and quality products as
the vendors have already been vetted.
This request is to purchase musical instruments utilizing the buying power of
the TIPS Cooperative Agreement through May 31, 2027 and the Choice
Partners Cooperative Agreement through May 16, 2027.